HomeMy WebLinkAboutSeptember 25, 2013 JEFFERSONVILLE REDEVELOPMENT COMMISSION
REGULAR MEETING MINUTES
SEPTEMBER 25, 2013
The Jeffersonville Redevelopment Commission held a Regular Meeting on September 25, 2013,
that was called to order at 6:02 PM in the Mayor's Conference Room, located at 500 Quartermaster
Court, Jeffersonville, Indiana.
The following board members were present:
Monty Snelling, Jamie Lake and Jack Vissing
The following board members were absent:
Rob Stevens, Kevin LaGrange, and Greater Clark School Board Representative Jerry White
Staff Members present:
Mayor Mike Moore, Redevelopment Commission Attorney Les Merkley, Redevelopment Director
Rob Waiz, City Engineer Andy Crouch, UEZ Director Kelly Phillips and CMMS
Administrator /Secretary Cindy Seifert
Guests present:
Clinton Deckard, Gary Leavell and the Friends of The Depot, Bobby Campbell, Richard Eklund
and Brayden Lammers with The Evening News
CALL TO ORDER
Mr. Snelling called the meeting to order at 6:02 PM.
APPROVAL OF AGENDA
Mr. Lake made a motion to approve the agenda, move Southern Indiana Minority Enterprise to
#6a, addition of Allison Brook Park discussion and removal of Duffy's Facade Grant Request,
with Mr. Vissing seconding the motion, passing unanimously on a vote of 3 -0.
L
CONSENT REPORTS
"" Minutes:
No minutes were approved.
Claims:
Mr. Lake made a motion to approve the TIF Claims in the amount of $266,073.89 with Mr. Vissing
seconding the motion, passing unanimously on a vote of 3 -0.
Mr. Lake made a motion to approve the Redevelopment Claims in the amount of $229,916.18,
with Mr. Vissing seconding the motion, after some clarification, passing unanimously on a vote of
3 -0.
Mr. Vissing made a motion to approve a claim for the monitoring of the wells at 1718 Spring Street
(Brownfield) in the amount of $3,291.53, with Mr. Lake seconding the motion, passing
unanimously on a vote of 3 -0.
Review of Financial Information:
(low Ms. Phillips provided a TIF Projected Cash Flow spreadsheet and an updated TIF Balance
spreadsheet.
Police Headquarters Construction Update:
Mr. Deckard advised that the first concrete pour for the foundation would be next week. A change
order for Security Vendor Assignment, to Security Pros, was requested. The change order is in
the amount of $152,558.00. Mr. Vissing disclosed that Security Pros is a client.
Mr. Vissing made a motion to approve Change Order #2 in the amount of $152,558.00, with Mr.
Lake seconding the motion, passing unanimously on a vote of 3 -0.
OLD BUSINESS
tairry Southern Indiana Minority Enterprise
Gary Leavell spoke on behalf of the African American Heritage Trail and the opportunity of the
Redevelopment to become a partner with the initiative. Ms. Fields, President of the
Jeffersonville /Clark County NAACP also spoke on the project. Mr. Leavell requested a meeting
with the Commissioner's to discuss ownership of The Depot.
Amendment to Strand for Thompson Lane Contract
Mr. Crouch presented an Amendment to the June 26, 2009, Agreement for Design Engineering
Services 10 Street Reconstruction at Thompson Lane for Strand Associates. The Amendment
increases the compensation from $64,500 to $70,500, adds the task of engineering support for
access negotiations and changes the schedule date from April 1, 2012, to October 14, 2013.
Mr. Lake made a motion to approve Amendment #3, in the amount of $6,000, with Mr. Vissing
seconding the motion, passing unanimously on a vote of 3 -0.
Chestnut Street Change Order
cor Ms. Rutherford presented Change Orders to Pace Contracting, for time extension ($0) and for
moving parking lot entrance ($3,870).
Mr. Lake made a motion to approve Change Order #4 for a time extension until November 4, 2013,
with Mr. Vissing seconding the motion, passing unanimously on a vote of 3 -0.
Mr. Vissing made a motion to Change Order #5 for an additional $3,870 for moving parking lot
entrance, with Mr. Lake seconding the motion, passing unanimously on a vote of 3 -0.
Contract with United Consulting for Thompson Lane
Mr. Crouch advised the Thompson Lane project has been broken down into three projects:
1. Widening Thompson Lane
2. Intersection Thompson Lane /10 Street (partially federally funded)
3. New drive on the Greater Clark property, adding new drive and removing old entrance.
Mr. Crouch presented two contracts for Professional Services to United Consulting for the
Intersection Improvements ($104,900) and Construction Inspection Services and Right -of -Way
Management ($108,700).
Mr. Vissing made a motion to approve both contract to United Consulting in the amounts, not to
exceed, $108,700 and $104,900, with Mr. Lake seconding the motion, passing unanimously on a
vote of 3 -0.
NEW BUSINESS
Allison Brook Park
Mr. Crouch advised that the park is fully underway. All the dirt is moved, rock is being put down,
and conduit is going in for lighting.
Eastern & Spring Lot
Ms. Phillips advised that the lot has drainage issues during rain events of water standing on the
property. She requested that excess dirt be removed from Allison Brook Park and place on the lot
to help with the drainage. Mr. Crouch advised that he must remove dirt from Allison Brook Park,
and wherever he moves it, he must seed and straw as well. There was no opposition to this plan.
Contract with Bruce Carter and Associates for Environmental and Remediation Services
Mr. Merkley presented an Agreement to Bruce Carter and Associates ( "BCA ") for environmental
consulting services for known and potential environmental contamination and preparing support
documentation. BCA will prepare a Corrective Action Plan and monitor. Mr. Lake questioned the
fee schedule.
Mr. Lake made a motion to table the request for fee clarification, with Mr. Vissing seconding the
motion, passing unanimously on a vote of 3 -0.
Belle of Louisville Celebration Support
Ms. Phillips provided a request from the Louisville Waterfront Development Corporation for
$25,000. UEZ and Redevelopment have been requested to split the contribution.
Mr. Vissing made a motion to approve the contribution of $12,500 for the Belle of Louisville
Bicentennial Celebration, with Mr. Lake seconding the motion, passing unanimously on a vote of
3 -0.
Loan for Quadrangle
Mr. Merkley advised the Redevelopment is a member of the Quartermaster Station LLC, and as
such must consent to any agreements concerning the property. The Quartermaster Station is
requesting consent to enter into a fifth modification of the promissory note on the property. There
is no financial responsibility on the part of the Redevelopment Commission.
Mr. Lake made a motion to consent to the loan modification, with Mr. Vissing seconding the
(low' motion, passing unanimously on a vote of 3 -0.
EXECUTIVE DIRECTOR REPORT
c
Mr. Waiz provided updates on current projects:
Mulberry Street — moving forward, cuts in floodwall have begun.
Big Four Ramp — once handrails are installed, they will laser shoot the handrails for preparation
of the lights.
East -End Bridge Aesthetics — significant improvements to the Salem Road interchange and
trailhead, 62/I -265 interchange with potential monument, landscaping, fencing (mix of four -
board and chainlink). Discussions regarding sound barriers are still necessary.
Downtown Bridge Aesthetics- improvements to form- liners and request for vintage type lighting
on the North Shore Drive side of I -65.
PUBLIC COMMENTS
No Comments
BOARD COMMENTS
Rob Stevens suggested Project Update Reports be submitted be similar to those DeLynn provides
for Chestnut Street. Also, added a request to add to the Redevelopment website in hopes to better
communicate to public.
ADJOURNMENT
Mr. Vissing made a motion to adjourn at 7:27 PM, with Mr. LaGrange seconding the motion.
Rob Stevens, Vice President
Submitted By: Cindy Seifert
L