HomeMy WebLinkAboutOctober 21, 2013COUNCIL PROCEEDINGS OF THE
COMMON COUNCIL OF THE CITY
OF JEFFERSONVILLE, INDIANA
October 21st, 2013
The Common Council of the City of Jeffersonville, Indiana met in regular session in Room 101, 500
Quartermaster Court, Jeffersonville, Indiana at 7:OOpm, on Monday October 21St, 2013.
Council President Connie Sellers, with Vicki Conlin, City Clerk, called the meeting to order at 7:00 pm.
President Seller asked those in attendance to stand as Bobby Campbell gave the invocation. Council
President Sellers then led all those present in the Pledge of Allegiance to the Flag.
The roll call and those present were: Councilperson Smith, Councilperson Gill, Council President Sellers,
Councilperson Zastawny, Councilperson Payne, Council President Sellers, Councilperson Julius,
Councilperson Owen, Councilperson Samuel.
APPROVAL OF THE AGENDA:
Councilperson Gill made a motion to APPROVE the agenda with the removal of numbers 4, 5, and 1.a
from New Business with Councilperson Samuel seconding, PASSING on a vote of 8-0.
MINUTES TO BE APPROVED:
Councilperson Samuel made a motion to APPROVE the council meeting minutes from October 7th, 2013
with Councilperson Zastawny seconding, PASSING on a vote of 8-0.
CLAIMS TO BE APPROVED:
General Claims: Mrs. Deering presented the general claims list with a hand carried claim for Matt Dyer
in I.T. that was pulled at the last meeting. This brings the total amount for approval to $2,024,858.65.
Council President Sellers stated the IT claim is for Mr. Dyer to have his certifications for his job.
Councilperson Samuel asked if there could be a fund description on the new printouts of claims. Mrs.
Deering said they would look into it. Council President Sellers stated the claims for general promotion of
the city from the last meeting that were pulled were checked into and need to be approved. Council
President Sellers also stated that Mr. Lewis will be working on an ordinance to help tailor what can and
can't be considered promotion of the city. Councilperson Owen made a motion to APPROVE the claims
in the amount of $2,024,858.65 with Councilperson Zastawny seconding, PASSING on a vote of 7-0-1
with Councilperson Julius abstaining.
Parks Claims: Mrs. Deering presented the Parks claims for approval in the amount of $52,273.40.
Councilperson Owen made a motion to APPROVE with Councilperson Zastawny seconding, PASSING on
a vote of 7-0-1 with Councilperson Julius abstaining.
REPORT OF THE CLERK:
Mrs. Conlin asked the Council to sign the Nepotism Statements that she placed in their packets. She
stated that State Statute and City of Jeffersonville Ordinance 2013 -OR -29 requires Nepotism Statements
be completed annually.
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DEPARTMENT HEAD REPORTS:
Andy Crouch: Mr. Crouch gave the Council an update on the sidewalk master plan. Last year the Council
approved $200,000 for the "low hanging fruit" sidewalk repairs that would be easiest and cheapest for
the city to complete. Mr. Crouch stated that all of those repairs and additions are complete with the
exception of Howard Ave. for under $100,000. Mr. Crouch stated that Howard Ave. ended up needing
more work than originally thought and those improvements are coming up next along with Vissing Park
Drive improvements. Councilperson Julius asked about Chestnut Street and Mr. Crouch stated that he is
not managing that project but he believes it will be done in 3-4 weeks. Councilperson Samuel expressed
the urge to "lock" up the money that went unspent of what the Council gave Mr. Crouch last year before
it reverts back into the general fund at the end of the year. Councilperson Zastawny stated he feels it's
best to continue moving forward and would love to take this to the next level of "fruit" or work that Mr.
Crouch feels is needed. Councilperson Zastawny also stated he would like Mr. Crouch to see if
Redevelopment would offer to contribute any money since some of these areas lie in the TIF district.
Assistant Police Chief Scott Oliver: Assist. Chief Oliver spoke on behalf of Chief Grimm who could not
make it to the meeting for family reasons. Mr. Oliver came before the Council with three items from the
Police Chief:
1.) Mr. Oliver requested that $10,000 from the Police non -reverting fund be appropriated into
the continuing education fund for some upcoming training events before the end of the
year. The non -reverting has about $40,000 currently. Council President Sellers asked for a
copy of all the Police officer training and what each officer has and what training they need.
Councilperson Zastawny made a motion to APPROVE advertising for $10,000 to be
appropriated from Police non -reverting into the continuing education fund. Councilperson
Samuel seconded, PASSING on a vote of 8-0.
2.) Mr. Oliver requested that they get the authorization to go ahead and order the 8 vehicles
that are in the 2014 budget. Mr. Lewis expressed some concern about authorizing the order
when it is outside the specific budget year. Mr. Oliver stated it will take at least 6 months to
receive the cars and no payments will begin till around April 2014. Councilperson Julius
asked about cars that are "retired" and were given away and expressed concern about doing
that in the future since that is possible revenue. Council President Sellers requested a list of
all Police cars and the year they were purchased and the miles they have on them.
Councilperson Owen made a motion to AUTHORIZE ordering the vehicles contingent on the
fact that no money comes out for these in the year 2013. Councilperson Payne seconded,
PASSING on a vote of 8-0.
3.) Mr. Oliver requested a pay increase for Anne Langley that would raise her pay $2/hour that
they stated should have happened in the change in pay range. This would be an additional
$3,000 next year and the department has the money to cover the amount this year. They
also requested she be back paid to May. Council President Sellers stated that Chief Grimm
stated twice at the May 20th, 2013 meeting that her pay would not be affected in the pay
range change and Councilperson Gill stated she does not feel comfortable with the back pay
when the raise was cut due to Circuit Breakers.
UNFINISHED BUSINESS:
1. AMY DEERING — 2013 -OR -40 — An Ordinance for Appropriation and Tax Rates: Mrs.
Deering presented the 2014 budget for a final reading. Council President Sellers stated
that the following need to be removed from PUF and put under the Court general
budget: Deputy Clerk, pro tem Judge, interpreter, office equipment, subscription and
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dues and cut the $5,000 operational expenses since this line is in there twice. Council
President Sellers expressed that unless it is for the Probation Department, it cannot
come from PUF. The school education needs to only be for the Probation Officers as
well as any subscription and dues. Councilperson Gills expressed concern regarding
cutting the funding for the Police stimulator. Councilperson Smith stated they may have
enough to find it in the non -reverting fund. Councilperson Smith made a motion to
APPROVE 2013 -OR -40 on a second and third reading with the aforementioned changes.
Councilperson Zastawny seconded, PASSING on a vote of 8-0.
2. AMY DEERING -2013-OR-41 An Ordinance Transferring of Certain Funds within the
Same Department: Mrs. Deering presented 2013 -OR -41 for approval on a third and final
reading. Councilperson Zastawny made a motion to APPROVE 2013 -OR -41 on a third
and final reading, with Councilperson Payne seconding, PASSING on a vote of 8-0.
3. SCOTT LEWIS — 2013 -OR -42 An Ordinance Amending Ordinance 2011 -OR -73, Which
Said Ordinance Amended Ordinances 1997 -OR -73, 2007 -OR -1 and 2008 -OR -16
Creating an Advisory Drainage Board (Tabled 10/7/13): Mr. Lewis presented an
ordinance that would amend the current Drainage Board ordinance to change that they
would be assisting and advising the Sewer Board instead of BPW. The other changes are
minor and clarify who is the contracting authority. Councilperson Julius made a motion
to APPROVE 2013 -OR -42 on a first reading, with Councilperson Zastawny seconding,
PASSING on a vote of 8-0.
4. SCOTT LEWIS — Transfer of MS4 Program and MS4 Coordinator from City Engineer to
Sewer Board (Tabled 10/7/13): Mr. Lewis presented moving the MS4 program from
under the City Engineer to the Sewer Board. Councilperson Gill suggested holding off on
this until the final reading of the salary ordinance.
NEW BUSINESS:
1. Peggy Duffy- City Pride Request for Benches: Ms. Duffy came before the Council requesting
$5,467 for City Pride to purchase ten trashcans (including lids and liners) on the west side of
downtown in the Mulberry area. Ms. Duffy stated that the trashcans now are always
overflowing and it is at no fault of the Street Department, but rather because there are simply a
lot of people downtown. Councilperson Julius suggested they take the money from
Beautification. Councilperson Julius made a motion to APPROVE the $5,467 from Beautification
with Councilperson Gill seconding, PASSING on a vote of 8-0.
2. Kim Calabro- 2013 -OR -43 An Ordinance Amending Ordinance 2013 -OR -22, 2013 -OR -12,
2013 -OR -2, 2012 -OR -49. Fixing the Salaries of Appointed Officers and Employees for
All the Departments for the Year 2013: Mrs. Calabro presented 2013 -OR -43 with the
change of Construction Engineer changed to Construction Inspector as was discussed at
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the last meeting. Councilperson Samuel made a motion to APPROVE 2013 -OR -43 on
First Reading, with Councilperson Zastawny seconding, PASSING on a vote of 8-0.
3. Amy Deering- 2013-R-30 A Resolution to Initiate a Special Appropriation: Mrs. Deering
presented a resolution to initiate a special appropriation that would cover shortfalls in
different funds and it includes the $10,000 from Police non -reverting from the current
meeting as well as the $5,467 from Beautification. Councilperson Samuel made a
motion to APPROVE 2013-R-30 with Councilperson Zastawny seconding, PASSING on a
vote of 8-0.
4. Amy Deering- 2013 -OR -44 An Ordinance for Additional Appropriation: Mrs. Deering presented
this ordinance for additional appropriation stating that the resolution to advertise was passed at
the last meeting. Councilperson Samuel asked about the very top line of $5,000 being
appropriated from Police non -reverting and asked if the new $10,000 from tonight is in addition.
Council President Sellers stated it is in addition to this $5,000. Councilperson Zastawny made a
motion to APPROVE 2013 -OR -44 on a First Reading with Councilperson Julius seconded,
PASSING on a vote of 8-0.
PUBLIC COMMENT:
None
COUNCIL COMMENT:
Councilperson Smith: none
Councilperson Zastawny: none
Councilperson Payne: none
Councilperson Gill: stated that she attended the TACT training and it was very informative and between
her and Councilperson Julius, and Samuel they were able to attend some great workshops that pertain
to the city.
Council President Sellers: Spoke regarding an email regarding the Flood Control from Ron Grooms and
stated she had checked any funding and talked to River Hills Economic Development and they stated
that they would check into any funding from Flood Control.
Councilperson Julius: IACT was tremendous as always and they did a great job. Stated the White Reach
project that was reported in the paper was mentioned that the prohibition of billboards was going to be
removed and believes everyone needs to think about that and recommends sticking to their guns to no
billboards in downtown. Councilperson Zastawny stated they do not have the authority because they
would have to before Planning and Zoning. Also stated that he attended the Perrin Pointe meeting at
Duffy's Landing that was held by the Mayor and he stated a cost amount of the project at $150,000.
Councilperson Julius expressed that this amount most likely does not include in-service work and that
does have a dollar value to it and Councilperson Smith stated this can be deceiving. Council President
Sellers urged departments to bill each other for in-house services as they should and Mr. Merkley
agreed with this statement by saying they have in the past.
Councilperson Owen: reminded everyone that Trick or Treat Downtown is on Monday and is looking
forward to seeing everyone there.
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Councilperson Samuel: Showed everyone pictures of all the utility boxes being primed and will be ready
for paint this week. Councilperson Samuel also stated that Mr. Northam will have a trolley going to take
people around to see all the boxes when they are complete. Councilperson Samuel stated he contacted
Papa Johns and they are agreeable to allowing them to do some sort of project to indicate this is the
home of Papa John.
Councilperson Owen made a motion to ADJOURN at 8:24 P.M. with Councilperson Gill seconding,
PASSING on a vote of 8-0.
Mrs. Lewis stopped the Council regarding an email Mrs. Deering received from DLGF stating the 2014
salary ordinance needs to be approved by November 1St, 2013. Councilperson Owen RESCINDED his
motion to adjourn with Councilperson Gill seconded the rescinding, PASSING on a vote of 8-0.
Council President Sellers asked for a 10 minute recess
Council President Sellers RECONVENED the meeting at 8:50 P.M.
City Clerk Vicki Conlin presented a new ordinance that presents the salary ordinance for 2014 that is
reflective of the most current salary ordinance that has been voted on by the City Council.
Councilperson Gill made a motion to SUSPEND the rules in anticipation of passing 2013 -OR -45.
Councilperson Julius SECONDED the motion, PASSING on a vote of 8-0.
Councilperson Gill made a motion to APPROVE 2014 -OR -45 with Councilperson Julius seconding.
Councilperson Zastawny reminded everyone that all though this is passing on all three readings, it can
be amended later. The motion PASSED on a vote of 8-0.
Councilperson Gill made a motion to ADJOURN at 8:52 P.M. with Councilperson Owen seconding,
PASSING on a vote of 8-0.
APPMOVED BY:
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Connie Sellers, President
ATTESTED BY:
Vicki Conlin, City Clerk
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