HomeMy WebLinkAboutOctober 16, 2013 MINUTES OF THE BOARD OF PUBLIC WORKS
OF THE CITY OF JEFFERSONVILLE, INDIANA
October 16, 2013
Mayor Moore called the meeting to order at 9:31am and on the call of roll were Councilperson Glover
and Mr. Rick Lovan.
Also present: WWTP Director Len Ashack, HR Director Kim Calabro, P &Z Director Shane Corbin, City
Engineer Andy Crouch, Utility Billing Manager Elisha Dale, Staff Accountant Lee Ann Meixell, IT Director
Matt Dyer, Police Chief Chris Grimm, Animal Shelter Director Charlie Heavrin, Fire Chief Eric Hedrick,
Assistant Fire Chief Bruce DeArk, Corporate Attorney Les Merkley, Street Commissioner Clark Miles,
Safety Director Amir Mousavi, Parks Superintendent Paul Northam, UEZ Director Kelly Phillips, Grant
Writer DeLynn Rutherford, Redevelopment Director Rob Waiz, Building Commissioner Russ Segraves,
Executive Assistant Judith VanGilder, Vehicle Maintenance Director Bubby Vissing, Administrative
Assistant Candy Stewart.
Mr. Lovan made a motion to APPROVE the October 9, 2013, minutes with Councilperson Glover
seconding, PASSING on a vote of 3 -0.
Councilperson Glover stated that there is no Payroll to approve due to the conversion.
OLD BUSINESS:
1. Walsh Construction — Request to Lower Speed Limit on 10 Street: Mr. Cromwell, Maintenance
and Traffic Manager for the East End Project, came before the board to request lowering the
speed limit on 10 Street during construction to 35 mph. Upon completion of the project, the
speed limit will be posted at 45 mph, not 55 mph as currently posted. Mr. Cromwell stated that
INDOT is on board to change the speed limit. Mayor Moore asked City Engineer Andy Crouch
where INDOT stood on the issues they have discussed with them such as the acceleration lane
and turn signal at the intersection of Utica - Sellersburg Road and Highway 62. Mr. Crouch stated
that they do not have an issue with that and he has been working with INDOT traffic engineers
in Seymour, IN on that project. Mayor Moore asked Mr. Crouch if any of the work that Walsh
Construction is doing will affect getting that work done and Mr. Crouch explained that it
shouldn't because all of Walsh's work is south of that intersection. Mr. Crouch explained that
Walsh Construction is doing this work north of the 265 intersection, but they are asking the city
to do the same in the south since it's the city's jurisdiction. Mr. Cromwell stated that work on
Phase I will start next week and Phase II will start in the middle of November and go through the
year 2016. Mr. Lovan made a motion to APPROVE Walsh Construction lowering the speed limit
to 35 mph on 10 Street during construction with Councilperson Glover seconding, PASSING on
a vote of 3 -0.
2. Mayor Moore — Perrin Point Meeting: Mayor Moore stated that a meeting will take place with
the Perrin Point residents as well as the subdivisions around Utica Pike next Wednesday,
October 23 at 5:45pm to discuss some of the issues that were brought up at the BPW meeting
a few weeks ago. The meeting place is inside Perrin Point at the fountain. Mayor Moore
requested Street Commissioner Miles, representation from the Police Department and City
Engineer Andy Crouch to attend. Mayor Moore explained that there will be a rendering of the
plans that have been discussed for Duffy's Landing at the meeting.
NEW BUSINESS:
1. Chief Grimm — Maintenance Agreement /Contract with New World Systems: Chief Grimm
requested approval of the yearly maintenance agreement for the New World Systems.
Corporate Attorney Les Merkley stated that the money for this has been approved by the
Council. Chief Grimm stated that the amount of the agreement is approximately $80,000.
Councilperson Glover noticed the contract goes through 2019 and asked Chief Grimm if he was
asking for approval for this year only and Chief Grimm explained that he is asking for approval of
the entire agreement so they don't have to come back every year to request approval again.
Councilperson Glover made a motion to APPROVE the agreement with New World Systems with
Mr. Lovan seconding, PASSING on a vote of 3 -0.
2. Sara Schutz — Street Closures for Halloween Downtown: Ms. Schutz requested approval for the
following street closures for the Monday, October 28 event:
12:00 noon - 9:OOpm Spring Street from Court Avenue to Maple Street to set up the
Haunted Entrance
5:OOpm — 9:OOpm Spring Street from Court Avenue to Market Street
Councilperson Glover made a motion to APPROVE the street closures on October 28, 2013, for
Halloween Downtown with Mr. Lovan seconding, PASSING on a vote of 3 -0.
Sara Schutz — Trick or Trot 5K Run: Ms. Schutz stated that they are participating in a new 5K Run
this year with Greater Clark County Schools that will take place on Saturday, October 26, 2013 in
the evening. Ms. Schutz explained that they will be using the route that the Special Events Board
has approved for all 5K Runs, but due to the fact that this is an evening run, it will be tweaked a
little bit and will cut over to Market Street. Ms. Schutz requested the following streets be closed
for the event:
4:30pm — 7:OOpm Riverside Drive from Spring Street to Clark Street
5:30pm the route will go down Clark Street and cut over to Market Street
5:30pm — 7:OOpm Market Street to Riverside Drive
Rick Lovan made a motion to APPROVE the street closures for the Trick or Trot 5K Run on
Saturday, October 26, 2013 with Councilperson Glover seconding, PASSING on a vote of 3 -0.
3. Peggy Duffy — Bicycle Beautification Project: Mayor Moore explained that he asked Ms. Duffy
to come to today's meeting to give the board an update on the bicycle beautification project.
Ms. Duffy stated that the committee received approval from the BPW to have eight bicycle
planters placed in different locations around the city:
Court Avenue /Graham Street
Pearl /Market (doesn't have a basket yet)
Brim /Eighth Street
Pratt /Tenth Street
Sportsman Drive /Tenth Street
Entrance to Buttonwood
Maple /Spring Street
Spring /Eastern Boulevard (has been approved but not installed)
Terraces of Park Place (has not been approved yet)
Ms. Duffy stated that all the bicycle planters will be taken inside for the winter. Ms. Duffy
expressed a big thank you to Steel Dynamics for donating all the labor, steel for the plates to
anchor the bike planters, and welding. Ms. Duffy stated that the bicycles were donated and the
total cost to City Pride was less than $200 for the planters. Mayor Moore thanked Ms. Duffy for
all that City Pride is doing.
4. Chris Grimm — Officer has Requested Disability: Chief Grimm stated that the Police Pension
Board is required to notify the BPW that they had a meeting and reviewed the disability
application for Marvin Weathers. Chief Grimm read a letter to the Board of Public Works and
Safety from the Police Pension Board referencing Marvin Weather's disability request and
termination. The letter stated that after reviewing Lieutenant Weathers' medical records, the
board unanimously determined to grant the application citing his inability to perform essential
police duties as a result of his injuries. Chief Grimm stated that they have done their part and
can now send it to the State.
ADJOURNMENT:
Councilperson Glover made a motion to adjourn at 9:43am with Mr. Lovan seconding, PASSING
unanimously.
Mayor
ATTESTED BY:
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City Clerk