HomeMy WebLinkAboutOctober 7, 2013COUNCIL PROCEEDINGS OF THE
COMMON COUNCIL OF THE CITY
OF JEFFERSONVILLE, INDIANA
October 7th, 2013
The Common Council of the City of Jeffersonville, Indiana met in regular session in Room 101, 500
Quartermaster Court, Jeffersonville, Indiana at 7:OOpm, on Monday October 7th, 2013.
Council President Connie Sellers, with Vicki Conlin, City Clerk, called the meeting to order at 7:00 pm.
President Seller asked those in attendance to stand as Bobby Campbell gave the invocation. Council
President Sellers then led all those present in the Pledge of Allegiance to the Flag.
The roll call and those present were: Councilperson Smith, Councilperson Glover, Council President
Sellers, Councilperson Zastawny, Council person Payne. Councilpersons Absent was Councilperson
Samuel, Councilperson Gill, Councilperson Julius, and Councilperson Owen arriving at 7:50 P.M.
APPROVAL OF THE AGENDA:
Councilperson Glover made a motion to APPROVE the agenda with Councilperson Zastawny seconded,
PASSING on a vote of 5-0.
MINUTES TO BE APPROVED:
Councilperson Zastawny made a motion to APPROVE the council meeting minutes from September 16,
2013 with Councilperson Glover seconding, PASSING on a vote of 5-0. Councilperson Payne stated that
he will trust in his colleagues and vote yes for the minutes even though he was not present so that they
will have enough people to approve the minutes.
CLAIMS TO BE APPROVED:
General Claims: Mrs. Deering presented the general claims list in the amount of $2,25,978.16 to the
council for approval. Councilperson Smith asked to pull Sullivan University from I.T. claim for now.
Council President Sellers asked to pull the several items under the Mayor Budget that are 'general
promotion of the city' to ensure that they are all actual promotions of the city per SBOA. Councilperson
Smith made a motion to APPROVE the claims in the new adjusted amount of $2,278,284.86 with
Councilperson Zastawny seconding, PASSING on a vote of 5-0.
Parks Claims: Mrs. Deering presented the parks claims for approval in the amount of $56,507.07.
Councilperson Zastawny made a motion to APPROVE the claims, with Councilperson Smith seconding,
PASSING on a vote of 5-0.
REPORT OF THE CLERK:
none
DEPARTMENT HEAD REPORTS:
none
UNFINISHED BUSINESS:
None
NEW BUSINESS:
1. Shane Corbin: Mr. Corbin presented a zoning ordinance to the council that is for the property
located at 3305 Holmans Lane and would change the zoning from a R1 to OC.
a. PUBLIC HEARING -2013 -OR- 39- An Ordinance Changing the Zoning Map Designation of
a Certain Tract of Property Located at 3305 Holmans Lane and Fully Described in
Attached Exhibit A from R1 to OC: Council President Sellers OPENED the public hearing
at 7:16 P.M. and without any further comment the public hearing was CLOSED at 7:17
P.M.
b. 2013 -OR -39- An Ordinance Changing the Zoning Map Designation of a Certain Tract of
Property Located at 3305 Holmans Lane and Fully Described in Attached Exhibit A
from R1 to OC: Councilperson Zastawny stated that this zoning change received a
favorable recommendation from planning and zoning. Councilperson Smith made a
motion to APPROVE 2013 -OR -39 with Councilperson Payne seconding, PASSING on a
vote 5-0.
2. Amy Deering: Mrs. Deering presented an ordinance to the council for appropriations and tax
rates for the expenses of civil city for the year ending December 31St, 2013.
a. PUBLIC HEARING- 2013 -OR -40 -Ordinance for Appropriations and Tax Rate: Council
President Sellers opened the public hearing at 7:20 P.M. and without further comment
closed the public hearing at 7:21 P.M.
b. 2013 -OR -40 -Ordinance for Appropriations and Tax Rate: Mr. Lewis stated that this will
need to be adopted by Nov 1St, 2013 per DLGF standards. Councilperson Zastawny made
a motion to APPROVE on a 1St reading, with Councilperson Smith seconding. Council
President Sellers asked why the overtime increased in the fire Department because the
new hires were supposed to bring that down. Mrs. Deering responded that some of that
is training and events that will be reimbursed. Councilperson Smith suggested having a
budget workshop with the council and Amy and Heather to make some adjustments
that do not match the council request for reverting back to 2013 budget. The motion
PASSES on a vote of 5-0.
3. Amy Deering- 2013 -OR -41 -An Ordinance Transferring of Certain Funds within the Same
Department: Councilperson Zastawny made a motion to APPROVE 2013 -OR -41 on a rt and 2nd
reading and Councilperson Payne seconded. There was no further discussion and the motion
PASSES on a vote of 5-0.
4. Amy Deering- 2013-R-29- A Resolution to Initiate Special Appropriation: Mrs. Deering
presented a resolution to advertise special appropriation to cover the shortfalls and needs to be
done for DLGF. Councilperson Zastawny questioned why the shortfall for telephones was
$40,000 and Mrs. Deering stated she feels that was an oversight in the previous budget. Mrs.
Deering stated that all shortfalls are coming from excess in the general fund as well as some
department non -reverting funds. Councilperson Zastawny made a motion to APPROVE 2013-R-
29 with Councilperson Payne seconding, PASSING on a vote of 5-0.
5. Kim Calabro- Equity Pay: Mrs. Calabro presented a recommendation from Elizabeth Gross that
would bring up a certain amount of employees whose job position has had an increase in
starting pay but the employees have not been compensating for the tenure in the position. The
increase will cost $25,891.66 from the general fund and $10,914.58 from wastewater. Mr. Lewis
stated this will be complying with the new pay grades and the wage and salary policy. Mrs.
Calabro suggested not making this retroactive. Mrs. Deering suggested beginning this change
Nov 1St at the beginning of a pay period. Councilperson Zastawny made a motion to APPROVE
the increases in equity pay to occur beginning November 1st, 2013. Councilperson Glover
seconded, PASSING on a vote of 5-0.
6. Kim Calabro- Personnel Title Change in Position: Mrs. Calabro requested the change of title
construction engineer in the wastewater department to now be called construction inspector.
The position will no longer be exempt or require a degree. The position is filled and the person
in the position is not getting the pay the position used to get and is aware of the downgrading of
the description. Mr. Lewis stated the council will need to amend the salary ordinance to reflect
the title of the position. Mrs. Calabro stated she does not have the ordinance with her because
she thought they needed to vote to approve the change first. Councilperson Glover asked why
we can't do this with the 2014 salary ordinance. Mr. Lewis suggested approving it with the
understanding it will be reflective in 2014. Council President Sellers asked Mrs. Calabro to bring
the salary back to the next meeting with the changes for approval.
Councilperson Owen arrived at 7:50 P.M.
7. Scott Lewis- 2013 -OR -42 -An Ordinance Amending Ordinance no 2011 -OR -73, which said
Ordinance Amended Ordinances 97 -IR -73. 2007 -OR -1 and 2008 -OR -116 creating an Advisory
Drainage Board: Mr. Lewis stated this is a housecleaning item and changes being recommended
are because the original ordinance didn't reflect the creation of the sewer board. The advisory
board would not have contractual authority or direct control over sewer employees, but could
make suggestions to the sewer board. Councilperson Smith suggested tabling this until he can
get further clarification. Mr. Lewis stated he believes this will still give each board individual
powers. Councilperson Owen made a motion to TABLE with Councilperson Smith seconding,
PASSING on a vote of 5-1 with Council President Sellers voting no.
8. Scott Lewis- Transfer of MS4 Program and MS4 Coordinator from City Engineer to Sewer
Board: Mr. Lewis presented another "housecleaning" item to the council that would move the
MS4 program and coordinator from under the City Engineer to the Sewer Board. Mr. Lewis
stated that Mr. Crouch is in favor of this move. Mr. Lewis stated that there has been some
breakdown under rule 13 (MS4) that has led to the idea of moving that jurisdiction to under the
Sewer Board. Councilperson Smith stated he would like to speak to some drainage members to
understand this better before making a decision. Council President Sellers invited Charlie from
Drainage board to speak. The Chairman of the Drainage Board, spoke stating that there was
some friction with the former person in charge of the MS4 program and that they could be
fined. Charlie stated he supports the move. Councilperson Payne asked if it is state statute for it
to be under the sewer board and Mr. Lewis stated it works better but isn't state statute.
Councilperson Glover asked who is covering the position now. Mrs. Calabro stated the position
is currently vacant. Charlie from the Drainage board stated that they are covered currently
through a contracted company who comprises a report due for them due in November.
Councilperson Owen asked if the council could wait and possible discuss in a workshop.
Councilperson Zastawny made a motion to TABLE this issue with Councilperson Smith
seconding, PASSING on a vote of 6-0.
PUBLIC COMMENT:
none
COUNCIL COMMENT:
Councilperson Smith: set up a workshop with the council to discuss the budget with Heather and Amy
on Thursday at 11:00 A.M. Mr. Lewis stated he would advertise.
Councilperson Zastawny: stated that although he was not present at the last meeting it wants to clear it
up that he supports the council's decision to file the declaratory judgment against Redevelopment.
Councilperson Payne: none
Councilperson Glover: none
Council President Sellers: Stated that National League of Cities conference in November in Seattle needs
to voting delegates. Councilperson Zastawny stated he is definitely going and Councilperson Glover is
considering attending.
Councilperson Owen: none
Councilperson Owen made a motion to ADJOURN at 8:19 P.M. with Councilperson Payne seconding,
PASSING on a vote of 6-0
APPROVED BY:
Connie Sellers, President
ATT1STED BY:
Vicki Conlin, City Clerk