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HomeMy WebLinkAboutOctober 3, 2013 CITY OF JEFFERSONVILLE SANITARY SEWER BOARD MINUTES OF OCTOBER 3, 2013 The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular session on Thursday October 3, 2013 at 3:00 P.M. in the City Hall Mayor's Conference Room. Mayor Mike Moore called the meeting to order at 3:00 p.m. Board Members present are Mike Moore, Dale Orem and Bill Saegesser. Also present are Utility Director Len Ashack, Asst. Director Lori Kearney, Board Attorney Scott Lewis, City Attorney Les Merkley, Sewer Billing Office Manager Elisha Dale, Lee Ann Meixell present for the Controller Amy Deering, Jorge Lanz and Josh Hillman representing Jacobi, Toombs & Lanz, Lenin Kasthuri and Dave Campbell representing Bernardin, Lochmueller & Assoc., Wes Christmas representing Clark Dietz, Inc., David Buskill representing Commonwealth Engineers, Steve Keiber Fo re �c resentin g HDR, Joe Eigel representing rr Eigel Assoc. Soil & Water Resources Engineering, John Stfacp21 representing Strand & Assoc., William Reedy representing Indiana American Water Company and Secretary Patti Smith. Board Member Bill Saegesser made the motion to approve the agenda as presented, second by Board Member Dale Orem, passing on a vote of 3 -0. The minutes of September 19, 2013 were presented for approval. Board Member Bill Saegesser made the motion to approve the minutes as presented, second by Sewer Board Member Dale Orem, passing a vote of 3 -0. Approval of claims, Len Ashack introduced Lee Ann Meixell from the Finance Dept. Lee Ann is present for the Controller Amy Deering. Len proceeded with the claims list for approval of the Operating Claims, BAB & SRF at $1,567,298.62, also Len Ashack hand carried 3 claims for Bond Transfers & Sinking fund totaling $603,822.00 making claims list total $2,171,120.00. Board Member Bill Saegesser made the motion to approve claims and the additional claims for a total of $603,822.00, second by Board Member Dale Orem, passing on a vote of 3 -0. Sewer Billing Manager Elisha Dale presented the Adjustment Certificate in the amount of $142,016.14. Following review & explanation, Board member Bill Saegesser made the motion to approve the Certificate as presented, second by Sewer Member Dale Orem, passing on a vote of 3 -0. Old Business- Contract for Odor Control Facilities at Tenth St. and Downtown WWTP. From the September 19, 2013 minutes, Dugan and Meyers was awarded the contract for Odor Control at Tenth St. and the Downtown Plant. Len Ashack stated the as soon as the contract is signed by Dugan & Meyers the clock starts ticking. Dugan and Meyers will have 270 days to complete both projects at a cost of $823,000.00. Sewer Board Attorney Scott Lewis authorize the Mayor to sign the contract of Dugan & Meyers. Board Member Bill Saegesser made the motion to approve the contract for the Tenth St. & Downtown Odor Control Projects, 2nd by Board member Dale Orem, passing on a vote of 3 -0. Easements for Sanitary Sewers for Wathen Heights /Cherokee Terrace Project. Mr. Ashack stated in order to expedite the project, sewer lines will need to run in front yards of some of the properties. In order to get the easements I put together a spread sheet of the individuals owing the property and what the easements appraised for. Mr. Ashack stated he needed approval to proceed with letters to the home owners with a copy of the appraisals to acquire the easement. Mr. Ashack also stated the cost for 6 easements would be $21,850.00. Sewer Board Member Bill Saegesser gives approval for Mr. Ashack to proceed, second by Sewer Board Member Dale Orem, passing on a vote of 3 -0. Quotes for Sewer Repairs from Main St. — South Court Ave. also, Tenth St. and Thomas V. Bryant. Len explained that the above streets, the sewer lines are buried so deep it would be better if the jobs were contracted out, who knows what we could run into. Mr. Ashack ask the board for approval to have Josh Hillman to put together quote packages for local contractors, Mac Construction, Excel Excavating, Pace Contracting, & Dan Cristiani. Len said the quotes would be back for the next Sewer Board Meeting on October 17, 2013. Sewer Board Member Bill Saegesser made the motion for Josh Hillman to proceed with the quote packages for 4 local contractors, second by Board Member Dale Orem, passing on a vote of 3 -0. New Business/ Bids for Sewer Rehabilitation Work Len Ashack had ask Jacobi, Toombs & Lanz to get a bid package together for Sewer Rehabilitation Work. Len stated as we televise the sewer lines we are finding more sewers for Rehab. Some we can do ourselves, but the most part we need someone who specializes in rehab of lines, Instituform & Spectra -Tech. Josh wants to get bids for different sizes of sewers. A variety of sizes. Len addressed a scenario of Tenth & Spring to the new junction box, an 84" corrugated metal pipe that was okay when connecting to the junction box, corrugated metal pipes have a fine life line. But this is not part of the bid packages. Josh Hillman stated he would like for the bids to go out by the end of the month. Board Member BiII Saegesser motion for Josh Hillman to go out for bids on the Sewer Rehab Projects, second by a Member Dale Orem, passing on a vote of 3 -0. y Board Mayor Mike Moore had spoken with Bill Reedy from Indiana American Water Company for suggests on the cities unpaid sewer bills. Mr. Reedy stated that the Indiana Stature enables thy ns Water Co. to shut off water because of late sewer bills. BiII said as far as charges for disconnect the d and reconnect, the city would pay $65.00, and could recoup the money owner from the isconnect property when the late sewer bill is paid. Elisha (Billing Manager) says the city over the tY has ov million dollars in unpaid sewer bills. Ex: If the sewer bill was a $100.00 the customer er a have to pay $165.00 to reconnect the water. Len said last time he talk with IAWC would W shutting off the water, we had to have a minimum amount of customers we were shutting If not we still paid the minimum amount. Mr. Reedy assured us that there was no minima off. service charges. The way it would work the City would have a contract with Indiana American n Water Co. to shut off customers with late sewer bills. The City would be able to o in an IAWC system to add a shut -off for unpaid sewer bills. g to the Plant Operations Supervisor Position: Len stated that we had a limited number of o since the North Plant started up. Len is asking the Sewer Board if he can put tog a tors g description for a Plant Supervisor to oversee both Wastewater Plants and todl handle job personnel issues that may arise. This will free Lori and myself to take care of other matters. the said he was giving the Sewer Board heads up on putting this together and taking it to HR said Job Consultant. I will come back with the pay g HR p y grade and requirements needed for the position. It will require a class 3 and CDL licenses. JTL Report - Josh Hillman stating that Lentzier Creek is ahead of schedule. The Wathen Heights project was awarded. Crum's Ln. sewer flow has been diverted to different station. Tenth Street still waiting on the appraisal. Ewing Lane we anticipate being done by end of month, and out for bid. Sewer pipe Rehab was addressed earlier in the meeting. CSO Intercept r Phase II d it will p waiting on to find more property. There is a meeting with IDEM on October 24 to fur them to understand the process. Len stating that this project is part of the Lon Term Co help Plan. g m Control BLA: Lenin Kasthuri- Liters Force Main is completed. Change order #4 net a credit of 36 22 I will need the Mayor the sign all 3 copies. Board Member Bill Saegesser made $ ' n 70 de she m the Mayor to sign the change order, second Sewer Board Member Dale Ore otion for of 3 -0. Lenin stating that the North Plant is running fine and it has been on line p n ce after n a vote Labor Day. Len stated that the LAP will be gone by the end of next week, leaving the Nutrient Bldg. only. Dugan & Meyer will be done by Thanksgiving stated by Lenin Kasthuri. HDR- Steve Keiber Shaftless screw conveyor for Screens I & II installed. Slide gate replacement for Channel I is completed. Slide gate for Channel II will be in operation 10/8. The conveyor for Channel III will be installed 10 -8 and startup 10 -9. Ras -Was Pump Station I- Installation of grating and supports over wet well complete except two small hinged access panels. Final completion date 10/15/13. Wes Christmas/ Clark Dietz Division II Lentzier Creek 70% completed to date. Pass month the concentration has been on an INDOT right away. Have completed blasting in the INDOT right away area. Late last week started installing the Shifted Alignment area, half through at this point. Just little over a month till completion. Len- EPA received a Conservation Easement Response Letter sent electronically. Len stated that we had done our own planting and buying the plants versus Redwing. It cost $84,000.00 versus $284,000.00. Mayor Mike Moore ill of be at the October 17, 2013 meeting. There being o f rther • usiness to I • me before the Board, Board Member Bill Saegesser made the motion i• jour at 3:44 p.m., .econd by Board Member Dale Orem, passing on a vote of 3 -0. AAA. — I � Mike Moore, ayor ti. _ gift' Dale Orem, Board Member Bill Saegesser, Board a ber A ST / Ratti-Snititit Secretary