HomeMy WebLinkAboutSeptember 5th, 2013 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF SEPTEMBER 5, 2013
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, September 5, 2013 at 3:00 P.M in the City Hall Mayor's
Conference Room. Mayor Mike Moore called the meeting to order at 3:07 P.M. Board
Members present are Mike Moore, Dale Orem and Bill Saegesser. Also present are
Utility Director Len Ashack, Assistant Director Lori Kearney, Board Attorney Scott Lewis,
City Attorney Les Merkley, City Engineer Andy Crouch, Sewer Collection Office
Manager Elisha Dale, Controller Amy Deering, Jorge Lanz representing Jacobi,
Toombs, and Lanz, John Herriford representing Strand Associates, Inc., Lenin Kasthuri
and Dave Campbell representing Bernardin, Lochmueller & Associates, Wes Christmas
representing Clark Dietz, Inc. Adam Dickey representing HMB Professional Engineers,
Steve Keiber representing HDR Quest, and Secretary Barbara Hollis.
Board Member Orem made the motion to approve the agenda as presented,
second by Board Member Saegesser, passing on a vote of 3 -0.
The minutes of August 15, 2013 were presented for approval. Board Member
Saegesser made the motion to approve the minutes as presented, second by Board
Member Orem, passing a vote of 3 -0.
Controller Deering presented the claim list for approval, requesting the addition of
a claim in the amount of $5,116.70 for postage. Following, review and discussion,
Board Member Saegesser made the motion to approve the total of all funds claim list
with the additional claim for a total of $3,391,406.23, second by Board Member Orem,
passing on a vote of 3 -0.
Manager Dale presented the Adjustment Certificate in the amount of $-
15,806.69. Manager Dale also asked the Board to allow 124 accounts totaling
$17,366.21 to be written off. The property owners cannot be located. Following review
and explanation, Board Member Saegesser made the motion to approve the Certificate
as presented, and approve the write offs, second by Board Member Orem, passing on a
vote of 3 -0.
Director Ashack said he will be asking to replace the pumps at River Port 11 at the
next meeting.
Jorge Lanz presented and reviewed the Jeffersonville Sanitary Sewer Projects
Status Report dated September 5, 2013. He did mention that the 1 -265 construction
may cause some adjustments. Board Member Saegesser made the motion to approve
the 30% Schematic Design Plans for the Combined Sewer Overflow Interceptor project,
second by Board Member Orem, passing on a vote of 3 -0.
September 5, 2013
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Lenin Kashturi presented and reviewed the monthly progress reports for the
North WWTP Project, the Liters Force Main Project and the RR Offsite Pump Station
Project. The Liters Project is 95% complete. He then presented and explained the
need for Change Order #10 in the amount of $25,049, and Change Order #11 in the
amount of $92,911 North WVVTP Project, Dugan and Meyers Construction, Contractor.
Following discussion, Board Member Saegesser made the motion to approve Change
Orders #10 and #11, second by Board Member Orem, passing on a vote of 3 -0.
Change Order #10 will be paid from SRF and #11 will be paid with capacity fees. Next
to be considered is Change Order #3 in the amount of $3,740.51, Liters Force Main
project, Lykins Contracting, Inc., contractor. Board Member Saegesser made the
motion to approve the change order as presented, second by Board Member Orem,
passing on a vote of 3 -0.
Steve Keiber presented and reviewed the Project Status Report for the
Jeffersonville VVWTP Peak Capacity & Miscellaneous Improvements, dated September
5, 2013.
Wes Christmas presented and reviewed the Lentzier Creek Force Main, Div. 2 -
Monthly Progress Report. The need for Clark Dietz Inc., Amendment No. 1,
Professional Agreement, Lentzier Creek Division 2 was discussed. Board Member
Saegesser made the motion to approve the amendment as presented for a revised total
amount of $161,800, second by Board Member Orem, passing on a vote of 3 -0.
Director Ashack presented and reviewed the 2013 Budget/Expenses report.
Board Member Saegesser asked about the Umbaugh report. Director Ashack reviewed
the fund balances.
There bein• n. further business to come before the Board, Board Member Orem
made the m ∎ tion to djourn .t 3:45 P.M., second by Board Member Saegesser, passing
on a vote of ,g-0.
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Mike Moore, ayor
D le Orem, B rd Member
Bill Saegesser, Board a ber
AT EST:
Barbara Hollis, Secretary