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HomeMy WebLinkAboutSeptember 11, 2013 . ........_... MINUTES OF THE BOARD OF PUBLIC WORKS OF THE CITY OF JEFFERSONVILLE, INDIANA September 11, 2013 Mayor Moore called the meeting to order at 9:30am with a moment of silence in memory of the 9/11 attacks. On the call of roll was Vehicle Maintenance Director Bubby Vissing sitting in for Councilperson Glover and Building Commissioner Russ Segraves sitting in for Rick Lovan. Also present: Animal Shelter Director Charlie Heavrin, Fire Chief Eric Hedrick, Police Chief Chris Grimm, Human Resources Director Kim Calabro, HR Generalist Morgana Landrum, IT Director Matt Dyer, Parks Superintendent Paul Northam, WWTP Director Len Ashack, Safety Director Amir Mousavi, Controller Amy Deering, Grant Writer DeLynn Rutherford, Street Commissioner Clark Miles, Corporate Attorney Les Merkley, City Engineer Andy Crouch, Assistant City Engineer Bill Dixon, Planning and Zoning Director Dan Matson, Utility Billing Manager Elisha Dale, UEZ Director Kelly Phillips, Executive Assistant Judith VanGilder, Administrative Assistant Candy Stewart. Mr. Segraves made a motion to APPROVE the September 4, 2013, minutes with Mr. Vissing seconding, PASSING on a vote of 3 -0. Mr. Segraves made a motion to APPROVE payroll with Mr. Vissing seconding, PASSING on a vote of 3 -0. OLD BUSINESS: 1. Les Merkley — House on Maple Street Demolition Decision /Timeline: Mr. Merkley explained that at last week's BPW meeting, the board tabled the decision by Planning & Zoning and the Building Commissioner to demolish the structurally unsafe house at 315 Maple Street. Attorney Rick Fox, who is representing home owner Mrs. Stanton, stated that he has retained an expert through Donan Engineering who is doing an investigation of the home this morning. Mr. Fox stated that baring the investigator's decision to bring in another expert, demolition can go forward after the investigation is complete. Mayor Moore recommended a deadline of 1:OOpm today and Mr. Merkley stated that he will await Mr. Fox's call to begin the demolition. Ms. Stanton spoke up and stated that she has someone to take her house down. Mr. Merkley asked her when the house was scheduled to be taken down and Ms. Stanton stated that it would be after this investigation is complete and needs to give the company at least until tomorrow. Mayor Moore explained that last week the board granted an extension of one week and it was made very clear that whoever was going to do the demolition would need to be ready to go today. Mayor Moore stated that the house will come down this afternoon due to public safety issues. Ms. Stanton stated I will do it, you will not. Mr. Segraves made a motion to demolish 315 Maple Street by the end of the day today with Mr. Vissing seconding, PASSING on a vote of 3 -0. Mr. Merkley asked to have the record reflect that the Building Commissioner has determined the structure to be a public safety hazard. NEW BUSINESS: 1. Attorney Alan Applegate for Robert Lynn Company — Acceptance of a deed of Public Dedication of Kerry Ann Way from Highway 62 to Stoneybrook Subdivision: Mr. Applegate came before the board to request approval of a deed of publication of Kerry Ann Way from the north side of Stoneybrook to Highway 62. Mr. Applegate presented a signed deed of dedication executed by the Robert Lynn Company, but has counter signatures for the BPW to show the acceptance of the deeded dedication. City Engineer Andy Crouch stated that he doesn't have an issue with doing this and feels that this clears up some dedication issues that just never happened. Mr. Segraves made a motion to ACCEPT a deed of public dedication of Kerry Ann Way in Stoneybrook Subdivision from the north side of Stoneybrook to Highway 62 with Mr. Vissing seconding, PASSING on a vote of 3 -0. 2. Clark Miles for Timothy Wahl — Resident Only Sign Request: Mr. Miles is requesting the board approve a Resident Only sign for Mr. Wahl of 1508 Brigman Street. Mr. Miles stated that the sign has been made and Mr. Wahl has paid the fee. Mr. Segraves made a motion to APPROVE a Resident Only sign at 1508 Brigman Street with Mr. Vissing seconding, PASSING on a vote of 3 -0. 3. Mary Frey — Street Fair "Sugar Maples ": Ms. Frey is requesting a street closure for Maple Street (from Spring Street to the alley) on September 28 from 6:OOam to 4:OOpm for Sugar Maples annual antique street fair. Mr. Segraves made a motion to APPROVE the street closure on September 28 from 6:OOam to 4:OOpm with Mr. Vissing seconding, PASSING on a vote of 3 -0. 4. Andy Crouch — Chestnut Street Closure: Mr. Crouch is requesting Chestnut Street from Pearl to Mulberry be closed starting 9 -12 -13 due to the groundbreaking and construction starting at Big Four Station. Mr. Vissing made a motion to APPROVE the closure of Chestnut Street from Pearl to Mulberry starting on 9 -12 -13 with Mr. Segraves seconding, PASSING on a vote of 3 -0. 5. Andy Crouch for Heather Rockford — Demo of Dry Cleaners: Mr. Crouch informed the board that August Mack Environmental is tearing down the old dry cleaners at 119 West Court Avenue. This work will take place from Friday, October 11th to Friday, October 18 and they are requesting a sidewalk closure from 119 W. Court to 123 W. Court (this will not affect the area in front of Adrianne's). Mr. Crouch stated that his office would coordinate signage for detouring pedestrian traffic. Mr. Segraves made a motion to APPROVE the sidewalk closure at 119 W. Court Avenue for demolition of the dry cleaners with Mr. Vissing seconding, PASSING on a vote of 3 -0. 6. Les Merkley — 2013 -R -5: Mr. Merkley presented 2013 -R -5 to transfer certain property to other governmental entities specifically surplus vehicles. Per state statute, the BPW is the purchasing agent for the city and has the authority to dispose of excess property through Resolution. Mr. Merkley asked Mr. Vissing where the vehicles listed on page two were going. Mr. Vissing stated that one is going to the Utica Police and the rest are going to the County Police (Clark County Sheriff). Mr. Merkley explained that this is contingent upon the County and Utica adopting identical Resolutions. Mr. Vissing made a motion to ADOPT 2013 -R -5 with Mr. Segraves seconding, PASSING on a vote of 3 -0. 7. Les Merkley — Amended Contracts with Kronos: Mr. Merkley explained that some changes were made with the agreement with Kronos in reference to the Police Department. HR Generalist Morgana Landrum stated that they requested from the Council approval for advanced configuration for the Police so it could be more automated and more to their liking. Council approved this at the last City Council meeting and the contract now needs to be signed. Mr. Merkley stated that the amount of the change is $11,750 and Ms. Landrum explained that this is a bill -as- you -go and if all is not used, will not be billed for it all. Mr. Segraves made a motion to APPROVE the Kronos amendment to the contract in the amount of $11,750 with Mr. Vissing seconding, PASSING on a vote of 3 -0. 8. Les Merkley — Bids for New Garbage Truck: Mr. Merkley opened the bids for the new garbage truck from the following companies: Kentucky Truck Sales, Best Equipment and Peterbilt. Mr. Segraves made a motion to take the bids under advisement at next week's BPW meeting with Mr. Vissing seconding, PASSING on a vote of 3 -0. 9. Toys for Tots Motorcycle Ride: Mr. Mark Goodlett with the VFW Post 1427 in Charlestown came before the board to ask permission to co- sponsor with the SE Marine Corp League a motorcycle run November 10 The event will begin with a line -up at 12:00noon and the run will start at 2:OOpm. The planned route is Veteran's Parkway /Hamburg Pike /Allison Lane /Highway 62. Chief Grimm informed Mr. Goodlett that he needs to first get approval from the Events Board. Mr. Northam invited Mr. Goodlett to attend the next meeting on October 1 at 10:OOam. ADJOURNMENT: Mr. Segraves made a motion to adjourn at 9:58am with Mr. Vissing seconding, PASSING unanimously. Mayor ATTESTED BY: jc: 0 01. 4_ "1/4. City Clerk