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HomeMy WebLinkAboutAugust 19, 2013COUNCIL PROCEEDINGS OF THE COMMON COUNCIL OF THE CITY OF JEFFERSONVILLE, INDIANA August 19th, 2013 The Common Council of the City of Jeffersonville, Indiana met in regular session in Room 101, 500 Quartermaster Court, Jeffersonville, Indiana at 7:OOpm, on Monday August 19, 2013. Council President Connie Sellers, with Vicki Conlin, City Clerk, called the meeting to order at 7:00 pm. President Seller asked those in attendance to stand as Bobby Campbell gave the invocation. Council President Sellers then led all those present in the Pledge of Allegiance to the Flag. The roll call and those present were: Councilperson Smith, Councilperson Zastawny, Councilperson Payne, Councilperson Gill, Councilperson Glover, Council President Sellers, Council Vice -President Julius, Councilperson Samuel. APPROVAL OF THE AGENDA: Councilperson Gill made a motion to APPROVE the agenda with the removal of Number 1, 5, and 6 under New Business with Councilperson Zastawny seconding, PASSING on a vote of 8-0 MINUTES TO BE APPROVED: Councilperson Samuel made a motion to APPROVE the minutes from August 5th, 2013 with Councilperson Payne seconding, PASSING on a vote of 8-0 CLAIMS TO BE APPROVED: General Claims: Councilperson Gill presented a hand carried claim from the Street Department in the amount of $9,500 for the removal of about 200 trees around the railroad area by Veterans Parkway. Mrs. Deering also had two hand carried claims in the amounts of $2,000 and $33,340.66 with the new total for the claims list at $1,915,952.03. Councilperson Gill made a motion to APPROVE the claims list with Councilperson Glover seconding, PASSING on a vote of 7-0-1 with Councilperson Julius abstaining. Parks Claims: Councilperson Zastawny made a motion to APPROVE the parks claims list in the amount $50,498.53 with Councilperson Gill seconding. Councilperson Samuel asked about the large sewer expense on the claims list and said they need to get meters. The claims PASSED on a vote of 7-0-1 with Councilperson Julius abstaining. REPORT OF THE CLERK: Mrs. Conlin asked the council if they would like to hold the next meeting on Tuesday September 3rd, 2013 since there next scheduled meeting falls on Labor Day. Councilperson Gill made a motion to APPROVE the change of the next meeting to Tuesday September 3rd, 2013 with Councilperson Julius seconding, PASSING on a vote of 8-0. DEPARTMENT HEAD REPORTS: 1. David Hosea, Street Commissioner: Mr. Hosea came before the Council requesting the approval to purchase three new garbage trucks. Mr. Hosea stated that he would like one right now and then if the council wishes to, he can spread the purchase of the other two over the next two years. Mr. Hosea stated that currently he has 13 trucks and 3 trucks are "shot" with one being completely broken down. Mr. Hosea stated he would like to get a freightliner with a load master body since the mechanics are already familiar with that truck. The whole package price he has looked at is $137,425.30. Mr. Merkley told Mr. Hosea that he would need to get three RFQ's and have them submitted and opened at the Board of Public Works. Councilperson Smith made a motion to INITIATE the process to appropriate up to $138,000 out of EDIT for a new packer. Councilperson Zastawny seconded, PASSING on a vote of 8-0. Mr. Hosea also requested approval to trade in his current truck for a new truck at a quoted price of $31,000. The money is in the non -reverting fund but would need to be advertised and appropriated. Councilperson Smith made a motion to APPROVE the purchase of a new truck not to exceed $30,000 out of the Street Department non -reverting fund and to begin the advertising and appropriating process. Councilperson Zastawny seconded, PASSING on a vote of 8-0. 2. Eric Hedrick, Fire Chief: Mr. Hedrick came before the council requesting the money for equipment repair be appropriated out of the general fund and placed into equipment repair fund in the amount of $9,941.99. This is money from insurance from a damaged fire truck in 2012. Councilperson Zastawny made a motion to APPROVE appropriating $9,941.99 from the general fund to the equipment repair fund. Councilperson Payne seconded, PASSING on a vote of 8-0. Mr. Hedrick also requested that the reimbursement from the firefighters that helped with Hurricane Sandy damage gets put back in the 101 fund for payroll to make up the pay. Mrs. Deering stated they don't have the exact amount yet. Councilperson Payne made a motion to APPROVE the movement of the money into the Fire Department personnel fund not to exceed the amount of the check they receive. Councilperson Zastawny seconded, PASSING on a vote of 8-0. Mr. Hedrick also asked for Council approval of security cameras at certain firehouses that would cover troublesome areas such as parking lots and areas where generators are stored. Councilperson Gill stated that she sat down with Chief Grimm and they made sure that it was a package that would only address the priorities to make it cheaper. Councilperson Samuel expressed some concerns regarding the price of monitoring. Mr. Hedrick explained that it isn't a live monitoring, and although he needs a little more information on that he does believe it includes the warranty. Councilperson Julius suggested that a few councilmembers get with Chris Gilbert from Security Pros to discuss this. Councilperson Glover and Samuel volunteered and Councilperson Julius stated he would ask Councilperson Owen. UNFINISHED BUSINESS: 1. Scott Lewis — 2013 -OR -25 Ordinance Establishing, Establishing a Vissing Park Non -Reverting Fund (to include Woehrle Project (Passed on 15t and 2"d reading): Mr. Lewis presented 2013 - OR -25 to the council for a third and final reading. Councilperson Zastawny made a motion to APPROVE 2013 -OR -25 on a third and final reading, with Councilperson Julius seconding, PASSING on a vote of 8-0. 2. Amy Deering — 2013 -OR -28 Transfer of Funds within the Same Department (Passed on 15t or 2"d Reading): Mrs. Deering presented 2013 -OR -28 for a third and final reading. Council President Sellers stated that the Planning and Zoning Enforcement Board is inactive so the $40 going into that fund should be removed. Mrs. Deering stated she would do that and will look into what that $40 is and where it is coming from. Councilperson Payne made a motion to APPROVE 2013- OR -28 on a third and final reading, with Councilperson Zastawny seconding, PASSING on a vote of 8-0. NEW BUSINESS: 1. Amy Deering — 2013-R-23 A Resolution to Initiate Special Appropriation: Mrs. Deering presented a resolution to initiate special appropriation with some additions. The additions are $138,000 (EDIT), $30,000 (Street non -reverting), and $9,941.99 (equipment repair -Fire truck). Charlie Heavrin, Animal Shelter Director, came before the council asking for $71,000 to finish out the year stating that overtime and new preventative care for the animals has cost a lot. Mr. Heavrin stated he is looking into different avenues to raise money and will also be increasing adoption fees. Mr. Heavrin stated that they have taken in $11,000 in three months mainly from adoption fees. Council President Sellers stated that there was nothing in his budget per the previous controller for the utility bills and that has gone into the negative. Mrs. Deering added $23,513.34 for personnel. Councilperson Julius made a motion to APPROVE 2013-R-23 with Councilperson Payne seconding, PASSING on a vote of 8-0. Mrs. Deering asked if we can appropriate the money into the Spay and Neuter Fund that comes from things like the golf scramble in the amount of $26,941. Councilperson Julius made a motion to ADD to 2013-R-23 to include $26,941 for Spay and Neuter. Councilperson Samuel seconded, PASSING on a vote of 8- 0. 2. Amy Deering — 2013 -OR -29 An Ordinance of Additional Appropriation: Mrs. Deering presented 2013 -OR -29 for council approval and stated that the advertisement was published 11 days ago. Councilperson Gill made a motion to APPROVE 2013 -OR -29 on a first and second reading, with Councilperson Samuel seconding, PASSING on a vote of 8-0. 3. Les Merkely 2013 -OR- 30_An Ordinance Designating an Economic Development Target Area on Veterans Parkway Located Within the City of Jeffersonville: Mr. Merkley presented 2013 -OR - 30 to the council stating that this ordinance would designate a specific area on Veterans Parkway as a target area to entice development and give flexibility to what can be done with the area. The developer is on board for this and Economic Development gave a favorable recommendation. Mr. Merkley stated that Redevelopment and the Administration are asking for all three readings on this ordinance tonight. Councilperson Samuel made a motion to SUSPEND the rules in anticipation of passing 2013 -OR -30 on all three readings, with Councilperson Smith seconding, PASSING on a vote of 8-0. Councilperson Samuel made a motion to APPROVE 2013 - OR -30 on all three readings, with Councilperson Smith seconding, PASSING on a vote of 8-0. PUBLIC COMMENT: None COUNCIL COMMENT: Councilperson Smith: Stated that during annexation the city put aside money to purchase totes and garbage cans and because the process ended up costing the city money, he would like the council to consider eliminating that fund in the future. Councilperson Smith stated he would speak to David Hosea about this possibility. Councilperson Zastawny: Asked the council if the letter was ever sent to the fire and art museums regarding the leases. Mr. Lewis stated the letter was sent to Mr. Merkley, but could not discuss details because it may go into litigation. Councilperson Zastawny encouraged everyone, including Redevelopment and the administration, to visit the city of Columbus' website because they describe how they went about creating their art district and the strategic planning process. Councilperson Payne: none Councilperson Gill: Would like to publicly thank Steel Dynamics for their help in moving the flag pole for the bridges project last minute. Councilperson Glover: none Council President Sellers: none Councilperson Julius: Stated that National Night Out was a big success and he did receive information from neighbors at Flintrock that they would like to see more fire hydrants in the neighborhood. Councilperson Julius also stated that Councilperson Gill and himself went to a Use Force simulator technology and stated that it was very nice and great training for the officers. Councilperson Samuel: Councilperson Samuel showed a brief slide show of pictures from a trip to St. Louis with the Arts Committee that helped them to gather some thoughts and ideas. Councilperson Samuel also asked Mr. Lewis if he would put together an ordinance for the arts administrator next meeting. Councilperson Samuel stated that different departments are already offering up money to help in this effort. He also asked Mrs. Conlin to put on the agenda next meeting for the arts committee to give an official report. Councilperson Julius made a motion to ADJOURN at 8:18 P.M. with Councilperson Gill seconding, PASSING on a vote of 8-0 APPROVED BY: ,i lafk,,, Connie Sellers, President AXTESTED BY: 6 ' . Vicki Conlin, City Clerk