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HomeMy WebLinkAboutAugust 14, 2013 MINUTES OF THE BOARD OF PUBLIC WORKS OF THE CITY OF JEFFERSONVILLE, INDIANA August 14, 2013 Mayor Moore called the meeting to order at 9:30am and on the call of roll were Councilperson Gill (sitting in for Councilperson Glover) and Rick Lovan. Also present: Animal Shelter Director Charlie Heavrin, Assistant Fire Chief Josh Thompson, IT Director Matt Dyer, Storm Coordinator Deb Ashack, Police Chief Chris Grimm, Human Resources Director Kim Calabro, Safety Director Amir Mousavi, Street Commissioner David Hosea, Controller Amy Deering, Corporate Attorney Les Merkley, Redevelopment Director Rob Waiz, City Engineer Andy Crouch, Assistant City Engineer Bill Dixon, Planning and Zoning Coordinator Dan Matson, Utility Billing Manager Elisha Dale, Grant Writer DeLynn Rutherford, Building Commissioner Russ Segraves, UEZ Director Kelly Phillips, Parks Superintendent Paul Northam, Executive Assistant Judith VanGilder, Administrative Assistant Candy Stewart. Mr. Lovan made a motion to approve the August 7, 2013, minutes with Councilperson Gill seconding, PASSING on a vote of 3 -0. Mr. Lovan made a motion to APPROVE payroll with Councilperson Gill seconding, PASSING on a vote of 3 -0. OLD BUSINESS: None NEW BUSINESS: 1. Mike Arthur, Adrianne's Restaurant - Dining on Sidewalk: Mr. Arthur came before the board to request approval to add a patio and railing on the sidewalk for outside dining. Dan Matson in the P &Z Department stated that his office and Building Commissioner Russ Segraves have approved the project. Mr. Arthur stated that the remodeling should be completed by the end of September. Mr. Lovan made a motion to APPROVE the improvements at Adrienne's with Councilperson Gill seconding, PASSING on a vote of 3 -0. 2. Debbie Martin — Grace Family Worship: Ms. Martin came before the board to request approval to close the streets at Wall and Maple for a street fair their church, located at 202 E. Maple Street, is having on Saturday, September 7, 2013. Mr. Northam explained to Ms. Martin that she must first attend the Parks Department's Special Events Committee meeting on September 3, 2013 to request approval. 3. Sharon Hilton — Artic Springs: Ms. Hilton came before the board to request the city's help in slowing down the cars that drive too fast on her street. Mayor Moore explained that all of her neighbors need to be involved and suggested his office organize a neighborhood meeting so concerns can be addressed. Mr. Lovan stated that he will place flyers in her neighbors mailboxes informing everyone of the date and time of the meeting and will provide hotdogs and sodas. Mayor Moore advised Ms. Hilton that the neighborhood meeting will take place within a month. 4. Les Merkley — Street Closure: Mr. Merkley requested approval from the board to close the intersection at Pearl and Chestnut Streets so the water company can put in a new water line and new water main beginning today, August 14, 2013, through Friday, August 16, 2013. Mr. Lovan made a motion to APPROVE the closing of the intersection at Pearl and Chestnut Streets through Friday with Councilperson Gill seconding, PASSING on a vote of 3 -0. 5. Les Merkley — 2013 - - 4: Mr. Merkley presented 2013 -R -4 requesting approval from the board to adopt property near Fulton Street as a public right -of -way. Mr. Merkley explained that the property is owned outright by the City and is 5,700 sq. ft. Mr. Lovan made a motion to adopt 2013 -R -4 dedicating the property near Fulton Street as a public right -of -way with Councilperson Gill seconding, PASSING on a vote of 3 -0. 6. Rick Lovan — Repairs on Utica Pike: Mr. Lovan requested approval from the board to close Utica Pike for two or three days beginning Monday, August 19 so Dan Cristiani can complete street repairs. Mayor Moore explained that residents have complained about the way the street was repaved so the City has asked the contractor to come back and fix the problems. Councilperson Gill made a motion to close Utica Pike beginning Monday, August 19, 2013, for repaving with Mr. Lovan seconding, PASSING on a vote of 3 -0. 7. Vicki Conlin — Traveling Vietnam Wall Motorcycle Route: Ms. Conlin informed the Mayor that she received an email last night stating that the route for the wall escort has been changed from 10 Street to Market Street. Mayor Moore asked Chief Grimm about this change and he explained that after last week's BPW meeting, he discussed the board's decision with his department and they felt that 10 Street traffic was too heavy at 6:OOpm and Market Street was a much easier street to close down at that time of day. The new route is as follows: Eastern Blvd. — Spring Street — 10 Street — Penn Street — Market Street — Port Road. Mayor Moore stated that repairs that were scheduled to begin today on Utica Pike will be postponed until Monday due to the route change. Mayor Moore stated that he doesn't understand why he wasn't made aware of the change. Councilperson Gill made a motion to re -route the traveling wall motorcycle escort from Eastern Blvd. - Spring Street - 10 Street - Penn Street - Market Street - Port Road seconded by Mr. Lovan, PASSING on a vote of 3 -0. 8. Matt Dyer — Disposal of Equipment: Mr. Dyer requested approval from the board to dispose of outdated equipment that the IT Department has accumulated. Mr. Lovan advised that the people who have possibly carried insurance on this equipment are made aware so it is taken off the rolls. Mr. Mousavi asked Mr. Dyer to see him after the meeting to check the equipment and determine if it is insured. Mr. Lovan made a motion to dispose of the equipment subject to discussing the insurance with Mr. Mousavi with Councilperson Gill seconding, PASSING on a vote of 3 -0. 9. Mayor Moore: Mayor Moore stated that he had a meeting with Councilperson Glover, Chief Grimm, Chief Hedrick, City Engineer Crouch and Redevelopment Director Waiz yesterday and put forth a plan for the city to do some work on the side streets at the intersection of Utica - Sellersburg Road and Highway 62. Mayor Moore explained that he met with INDOT two weeks ago they indicated that if the City would do some of the work on the side streets it would force their hand to do some of the fixes on Highway 62. Mayor Moore stated that this plan will relieve a great deal of the congestion not only at peak hours, but throughout the day and anticipates the project to be completed within six months. ADJOURNMENT: Councilperson Gill made a motion to adjourn at 10:OOam with Mr. Lovan seconding, PASSING unanimously. Mayor ATTESTED BY: _6 City Clerk