HomeMy WebLinkAboutJuly2, 2013 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF JULY 2, 2013
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Tuesday, July 2, 2013 at 3:00 P.M in the City Hall Mayor's Conference
Room. Mayor Mike Moore called the meeting to order at 3:00 P.M. Board Members
present are Mike Moore, Dale Orem and Bill Saegesser. Also present are Utility
Director Len Ashack, Assistant Director Lori Kearney, Board Attorney Scott Lewis, City
Attorney Les Merkley, City Engineer Andy Crouch, Sewer Collection Office Manager
Elisha Dale, Accountant Denny Kestler, Josh Hillman representing Jacobi, Toombs, and
Lanz, John Herriford representing Strand Associates, Inc., Lenin Kasthuri and Dave
Campbell representing Bernardin, Lochmueller & Associates, Wes Christmas
representing Clark Dietz, Inc. Adam Dickey representing HMB Professional Engineers,
Jerry Richmond representing Structurepoint, Albert Strong and Tracy Boehmer
representing Commonwealth Engineers, City Councilperson Connie Sellers, and
Secretary Barbara Hollis.
Board Member Orem made the motion to approve the agenda as presented,
second by Board Member Saegesser, passing on a vote of 3 -0.
The minutes of June 20, 2013 were presented for approval. Board Member
Saegesser made the motion to approve the minutes as presented, second by Board
Member Orem, passing a vote of 3 -0.
Director Ashack presented the claim list for approval, asking to add a claim in the
amount of $705.60 to the Operating Fund. Following, review and discussion, Board
Member Saegesser made the motion to approve the Operating (606) claim list in the
amount of $727,945.83; the 2010 Series B BAB (615) claim list in the amount of
$97,600.62; the 2011 Series A Construction (624) claim list in the amount of $34,674;
the 2011C SRF (628) claim list in the amount of $561,283.00; the 2012 Sewer
Construction Fund (629) in the amount of $1,202,755.00; second by Board Member
Saegesser, passing on a vote of 3 -0.
Manager Dale presented the Adjustment Certificate in the amount of - $4,667.56.
Following review and explanation, Board Member Saegesser made the motion to
approve the Certificate as presented, second by Board Member Orem, passing on a
vote of 3 -0. Manager Dale informed the Board that approximately 3,000 past -due
letters have been mailed. There are some owners that could not be found and may
have to be written off.
Director Ashack has the 95% Plans & Specification /Cost Estimate for the Odor
Control Design if anyone would like to review them
July 2, 2013 Page 2
Director Ashack informed the Board the City Council has approved the
Wastewater Air Control Specialist position. He has received a proposal from Webster
Environmental Associates to provide training in two phases. He will be asking for
approval of Phase 1 and will bring a contract to the next meeting.
Josh Hillman presented the Wathen Heights /Cherokee Terrace Sewers bid
tabulation report from the bid opening that took place last Friday. These will be
reviewed. Dan Cristiani Excavating is the apparent low bidder. Josh Hillman then
presented and reviewed the Jeffersonville Sanitary Sewer Projects Status Report dated
July 2, 2013.
Lenin Kasthuri explained the need for Change Order No. 9, North VW1 TP Project,
Dugan and Meyers Construction Contractor in the amount of $112,718. Following
discussion, Board Member Saegesser made the motion to approve the change order as
presented, second by Board Member Orem, passing on a vote of 3 -0. Lenin Kasthuri
next presented and reviewed Monthly Progress Reports for North VVWTP Project and
the Liters Force Main Project.
Steve Keiber presented and reviewed the Project Status Report for the
Jeffersonville VWVTP Peak Capacity & Miscellaneous Improvements.
Wes Christmas presented and reviewed the Lentzier Creek Force Main, Div. 2 -
Monthly Progress Report. He is anticipating a request for a time extension. He does
not feel it will change the overall contract time.
Jerry Richmond presented and reviewed the Monthly Construction Report for the
Lentzier Creek Division 3 Project.
Director Ashack said the Semi - Annual Report has been submitted to IDEM. He
then reviewed a situation regarding overflows at Port Road. Changes being made at
the pump station should take care of the situation. There is a manhole problem at Loop
Road and Utica Pike. A resident in the area has health concerns. He has had a
discussion with the resident and feels it is taken care of.
Board Member Saegesser asked about the financial reports and was told they
are being worked on.
Board Member Orem asked about claims listed on the claim list that were
approved at a previous meeting. Accountant Kestler will check.
There being no further business to come before the Board, Board Member Orem
made the motion to adjourn at 3:23 P.M., second by Board Member Saegesser, passing
on a vote of 3 -0.
July 2, 2013 Page 3
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Mike Moore, ayor
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Dale Orem, Board Member
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Bill Saegesser, Boi Member
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Barbara Hollis, Secretary