HomeMy WebLinkAboutJune 20th, 2013 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF JUNE 20, 2013
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, June 20, 2013 at 3:00 P.M in the City Hall Mayor's Conference
Room. Mayor Mike Moore called the meeting to order at 3:00 P.M. Board Members
present are Mike Moore, Dale Orem and Bill Saegesser. Also present are Utility
Director Len Ashack, Assistant Director Lori Kearney, Board Attorney Scott Lewis, City
Engineer Andy Crouch, Sewer Collection Office Manager Elisha Dale, Controller Amy
Deering, Assistant Controller Heather Metcalf, Collection System Supervisor Mike
Griffin, Maintenance Supervisor Hagan Alsept, Josh Hillman representing Jacobi,
Toombs, and Lanz, John Herriford representing Strand Associates, Inc., Lenin Kasthuri
and Dave Campbell representing Bernardin, Lochmueller & Associates, Wes Christmas
representing Clark Dietz, Inc. Adam Dickey representing HMB Professional Engineers,
City Councilperson Connie Sellers, and Secretary Barbara Hollis.
Board Member Orem made the motion to approve the agenda as presented,
second by Board Member Saegesser, passing on a vote of 3 -0.
The minutes of June 6, 2013 were presented for approval. Board Member Orem
made the motion to approve the minutes as presented, second by Board Member
Saegesser, passing a vote of 3 -0.
Controller Deering presented the claim list for approval. Following, review and
discussion, Board Member Orem made the motion to approve the Operating (606) claim
list in the amount of $135,007.65; the 2010 Series B BAB (615) claim list in the amount
of $72,953.65; the 2011C SRF (628) claim list in the amount of $55,008.00; the 2012
Sewer Construction Fund (629) in the amount of $76,025.06; along with the bond
payments for a total of all claims of $1,832.854.24, second by Board Member
Saegesser, passing on a vote of 3 -0.
Manager Dale presented the Adjustment Certificate in the amount of $-
37,368.29. Following review and explanation, Board Member Saegesser made the
motion to approve the Certificate as presented, second by Board Member Orem,
passing on a vote of 3 -0.
Director Ashack presented a list of illegal connections and those that have been
permitted but not connected, reviewing the status. Discussion followed regarding
1 financial hardship cases.
Director Ashack is trying to negotiate an agreement with Bernardin Lochmueller
for a screening and grit removal system for combination machine contents at 6611
pump station. He explained the problems and said he is looking at options. The pumps
will no longer be fixed under the warranty. This needs to be dealt with for the long term.
June 20, 2013 Page 2
Director Ashack presented the Commercial, Non - industrial Wastewater
Department Capacity Fees that has a revised format that includes warehousing. These
fees have been in effect and are by Indiana code. The intent is to put this on the
website. Following discussion, Board Member Saegesser made the motion to approve
the format as presented, second by Board Member Orem, passing on a vote of 3 -0.
Director Ashack next reviewed the chemicals reports and the cost of odor control
for 2012 and 2013. He then presented a job description for a Wastewater Air Control
Specialist. This new employee will control the chemicals and he feels will save at least
one third of the chemical costs. At the conclusion of all discussion, Board Member
Saegesser made the motion to approve the position and send a favorable
recommendation to the City Council, second by Board Member Orem, passing on a
vote of 3 -0.
Director Ashack noted there will be a CSO Public Notification Meeting June 27,
2013 at 6:00 PM. He also has distributed the monthly report on disc.
Director Ashack introduced Mike Griffin, WVVTP Collection System Supervisor to
review his duties. Supervisor Griffin has been an employee for 11 years, 9 1/2 as a
supervisor. He explained his many responsibilities, including inspection, preventative
maintenance, locating, smoke testing, video reviews of televised lines, mapping,
manhole maintenance, financial decisions, pumping of holding tanks, cleaning out CSO
outfalls, grate maintenance and working with other City Departments. He supervises
and evaluates 9 employees. He reviewed other duties and responsibilities. Mayor
Moore noted his appreciation of all Supervisor Griffin does. Supervisor Griffin said he
feels the Wastewater Department is as important as any other City Department.
Director Ashack said all employees are doing a good job. They do a great job for the
City and all the citizens. The system represents about a one half billion dollar
investment. There is much time and effort put in by these employees. They earn every
penny they make.
Attorney Lewis presented the minutes of the May 23, 2013 meeting. Board
Member Orem made the motion to approve the minutes as presented, second by Board
Member Saegesser, passing on a vote of 3 -0. Attorney Lewis next presented the
purchase agreement for property owned by Clark Memorial Hospital for approval along
with the claim. Following discussion, Board Member Saegesser made the motion to
approve the purchase agreement as well as the claim, second by Board Member Orem,
passing on a vote of 3 -0. Attorney Lewis informed the Board the City Council approved
the Bond Refunding Ordinance which will result an an approximate saving of $60,000 a
year for 13 years.
Due to the 4th of July holiday, the next meeting will be Tuesday, July 2, 2013.
June 20, 2013 Page 3
There being no further business to come before the Board, Board Member Orem
made the motio i fo adjourn at 3:50 P.M., second by Board Member Saegesser, passing
p 9
on a vote • 3 -0.
Mike Moo -, Mayor
• • Ie 0 em, • Member
Bill Saegesser, Boar. : ber
ATTEST:
Ai
Barbara Hollis, Secretary