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HomeMy WebLinkAboutJuly 3, 2013 MINUTES OF THE BOARD OF PUBLIC WORKS OF THE CITY OF JEFFERSONVILLE, INDIANA July 3, 2013 Mayor Moore called the meeting to order at 9:30am and on the call of roll were Vehicle Maintenance Director Bubby Vissing, Councilperson Zach Payne, and Chief of Staff Rick Lovan. Also present: Animal Shelter Director Charlie Heavrin, Fire Chief Eric Hedrick, IT Director Matt Dyer, Building Inspector Larry Wallace, City Engineer Andy Crouch, WWTP Director Len Ashack, Storm Coordinator Deb Ashack, Assistant Police Chief Scott Oliver, Assistant Controller Heather Metcalf, Human Resources Director Kim Calabro, Corporate Attorney Les Merkley, Redevelopment Director Rob Waiz, Grant Writer DeLynn Rutherford, Planning and Zoning Director Shane Corbin, Parks Superintendent Paul Northam, Executive Assistant Judith VanGilder, Administrative Assistant Candy Stewart. Mr. Lovan made a motion to approve the June 26, 2013, minutes with Councilperson Payne seconding, PASSING on a vote of 3 -0. Mr. Lovan made a motion to approve payroll, with Councilperson Payne seconding, PASSING on a vote of 3 -0. OLD BUSINESS: None NEW BUSINESS: 1. Tom Wood with Pace Contracting — Chestnut Street Closure: Mr. Wood stated that they will start rebuilding Chestnut Street between Spring and Pearl starting Monday, July 15, 2013 to July 22, 2013. Detour signs along Chestnut, Spring, and Pearl will go up the week before and will be covered until early Monday morning. The intersection at Chestnut and Spring will be closed the first week because they need to do work in that intersection. There will be barricades placed at Maple, Wall and Market. On July 22, 2013, the intersection will be opened back up and traffic can flow north and south on Spring Street freely. Chestnut Street will reopen again on September 15, 2013, if all goes well. Mr. Wood stated that there will be a groundbreaking ceremony on Thursday, July 11 at 11:30am for about one hour on Chestnut between Spring and Pearl. Ms. Rutherford stated that they are planning on having Jarvis put up a tent to grill hotdogs and provide drinks for the ceremony. Mayor Moore asked if the businesses were aware of the road closure for the groundbreaking ceremony and Ms. Rutherford stated that Structure Point is sending out letters to all the area businesses and residents informing them of the closure. Mayor Moore suggested someone personally go and speak to the business owners and Ms. Rutherford stated that Jay Ellis, Director of Jeff Main Street, agreed to take care of informing them. The board discussed the difficulties of accessing the streets that will be closed during the construction period. City Engineer Andy Crouch stated that accommodations will be made for local access. 1 Mr. Lovan made a motion to approve the road closures, seconded by Councilperson Payne, PASSING on a vote of 3 -0. 2. Tom Pike — The Harbours Condominium Parking: Mr. Pike came before the board to advise them that The Harbour Condominiums have scheduled repair work to their parking garage July 8 th through the 25th forcing 360 cars to park on the street while the work is being performed. Mayor Moore stated that he recently met with the President of the condo association and explained to him that this was a terrible time to be putting that many cars on the street with the construction that is presently taking place in that area. Mr. Pike stated that the condo association is determined to proceed with the garage repairs. The board discussed alternate parking locations for The Harbours tenants such as the property by the old Frank's Steakhouse, the Park & Ride and the Hoehn Lot across from the levee. Mr. Lovan stated that he would meet with Mr. Pike after today's meeting and discuss options with him. 3. Les Merkley — Lease Agreement Regarding 700 East 11 Street: Mr. Merkley asked the board to approve an amended 50 -year lease to the Firefighters Union and continue to lease the building to them for $1.00 per year. Mr. Merkley explained that the Firefighters Union has been leasing this building from the city for $1.00 per year for many years. Mayor Moore stated that they have taken an old building and converted it into a very nice facility. Chief Hedrick stated that they have plans to start a monthly lunch for City Hall employees which would be a fundraising effort for the Firefighters Union. Councilperson Payne asked why the decision was made to go to a 50- year lease and Mr. Merkley explained that as administrations and city attorneys change, it is difficult to track the renewal of the lease so it was decided to go ahead and create a 50 -year lease and they won't have to continually renew the terms. Mr. Merkley stated that the lease specifically states that the facility is to be used for a union hall. Mr. Lovan made a motion to approve the 50 -year lease agreement for $1.00 a year with the City Fire Department, seconded by Councilperson Payne, PASSING on a vote of 3 -0. 4. Paul Northam — Approval of Upcoming Events: Mr. Northam requested board approval of three events that the Parks Department's Special Events Committee approved at last night's meeting: • July 10, 2013, Barbara Anderson is the producer of the Little Flock Student Ministry Block Party from 4:OOpm — 8:OOpm on D.L. Motley Way • July 18, 2013, the Neighborhood Stroller /Bike Event from 5:OOpm — 8:OOpm at Riverside Fundraiser for Heart Transplant • September 27 -29, 2013, the Jeffersonville Italian Street Festival Mr. Lovan made a motion to approve the three events, seconded by Councilperson Payne, PASSING on a vote of 3 -0. 2 ADJOURNMENT: Mr. Lovan made a motion to adjourn at 10:02am, with Councilperson Payne seconding, PASSING unanimously. I I Mayor ATTESTED BY: i City Clerk 3