HomeMy WebLinkAboutmarch 13, 2013 JEFFERSONVILLE REDEVELOPMENT COMMISSION
REGULAR MEETING MINUTES
MARCH 13, 2013
The Jeffersonville Redevelopment Commission held a Regular Meeting on March 13, 2013, that
was called to order at 6:14 PM in the Mayor's Conference Room, located at 500 Quartermaster
Court, Jeffersonville, Indiana.
The following board members were present:
Monty Snelling, Kevin LaGrange, Jamie Lake, Rob Stevens, Jack Vissing
and Greater Clark School Board Representative Jerry White
Staff Members present:
Mayor Mike Moore, Redevelopment Commission Attorney Les Merkley, Interim City
Controller and Redevelopment Treasurer Amy Deering, Redevelopment Director Rob
Waiz, UEZ Director Kelly Phillips, Grant Administrator DeLynn Rutherford and CMMS
Clerk Cindy Seifert
Guests present:
Josh Hillman with Jacobi, Toombs & Lanz, Melissa Woods with River Hills, Burleigh
Law with Umbaugh & Associates, Jeanne Burke with Clark County Museum, Conrad
Storz with the Lions Club, Sarah Butler with McDonalds, Bob Guyton with McDonalds,
Chad Daily with McDonalds, Mike Hutt, Pat Barrow, Bobby Campbell, Mike Czape,
Richard Eklund, Gary Poppy with The Evening News and Charlie White with The
Courier Journal
CALL TO ORDER
Mr. Snelling called the meeting to order at 6:14 PM.
APPROVAL OF AGENDA
Mr. Lake made a motion to approve the agenda, with removal of items 8, 11 and 12, and with the
addition of appointing a Treasurer, with Mr. Stevens seconding the motion, passing unanimously
on a vote of 5 -0.
OLD BUSINESS
Lions Club Thunder Parking Request
Conrad Storz, on behalf of the Lion's Club, appeared to request permission to rent
Redevelopment parking spaces for Thunder over Louisville. The Lion's Club helps to provide
eye glasses for those in need in Jeffersonville, Clarksville and unincorporated Clark County, as
well as benefit the Community Kitchen and Youth Shelter. Mr. Waiz suggested using the former
Bales lot on Spring Street and the Cozza lot on Court Avenue.
Mr. Vissing made a motion to approve the use of the Bales lot on Spring Street and the Cozza lot
on Court Avenue for a fundraising event at Thunder Over Louisville, as well as any other
properties Mr. Waiz may locate for this use, with Mr. Lake seconding the motion, passing
unanimously on a vote of 5 -0.
Falls Landing Park Resolution for OCRA Grant
Melissa Woods with River Hills and DeLynn Rutherford presented a Resolution authorizing the
local match and supporting the submittal of the disaster application to the Indiana Office of
Community and Rural Affairs and addressing related matters which commits local funds in the
amount of $698,840 from the Falls Landing TIF and contingent upon receipt of Disaster CDBG
funding from the Indiana Office of Community and Rural Affairs. Mr. Stevens questioned a line
item in the Preliminary Cost Estimate — Engineering & Inspection is 20 %, Mr. Stevens asked if
this was common. Josh Hillman advised that the estimate also includes architectural costs. Mr.
Stevens also questioned whether the Grant Administration was to the City or River Hills. Ms.
Rutherford advised that goes to River Hills. Ms. Woods also advised that 8% of the grant
request is standard for Grant Administration fees. She added that the Labor Standards and
Environmental Review fees are standard, but would not be billed unless funded. Mr. Lake
questioned if approved, are the costs set. Mr. Merkley advised that the vote will be on the
approval of a $698,840 local match. Mr. Lake advised he was not comfortable with the cost
estimate. Ms. Woods advised that the costs would be paid as the project goes and drawn down.
If the project bids lower, the City would not spend the full $698,840. If the project bids higher,
River Hills will bill the City for additional funds.
Mr. Vissing made a motion to approve Resolution 13 -RC -9, in an amount up to $698,840.00,
with Mr. LaGrange seconding the motion, passing on a vote of 3 -2, with Mr. Lake and Mr.
Stevens against.
Request for Proposals for Development of Downtown Properties
Mr. Merkley presented the Request for Proposals for Downtown Properties for approval. The
RFP contains 34 properties, consisting of approximately 8 acres. The deadline was set for April
24, 2013. Mr. Merkley contacted Ben Wauford at Cooper Carry regarding the information
compiled for the canal project. Mr. Wauford will provide all information for use in this RFP.
There is language in the RFP which states that the developer shall not contact any member of the
Commission or any elected city official, except during a public meeting, regarding a proposal.
Any violation of this provision shall disqualify the developer from consideration. Mr. Merkley
added that he would like to see the map of these properties and photos available on the City
website.
Mr. Stevens advised that he feels the deadline is insufficient to get any proposals of any
significance; he would like to see a minimum of 60 days from the date the RFP is issued. Mr.
Lake had similar concerns. After a discussion, Mayor Moore advised he was okay with the 60
day deadline.
Mr. Merkley advised he would like a meeting to open the proposals.
Mr. Vissing made a motion to issue the RFP with a deadline of 60 days from the date of
publication, with Mr. Lake seconding the motion, passing unanimously on a vote of 5 -0.
Culver's Infrastructure
Mr. Merkley advised that at a previous meeting, the Commission voted in favor of a tax
abatement for Culver's. The City Council did not approve the tax abatement, however
recommended aid in infrastructure costs in the amount of $75,000. Mr. Lake commented that an
investment in infrastructure aids the property regardless of the tenant.
Mr. Lake made a motion to approve $75,000 to be paid out of Inner City Road TIF in for
infrastructure, with Mr. Vissing seconding the motion, passing unanimously on a vote of 5 -0.
Lease for 721 and 725 Michigan Avenue — Clark County Museum
Mr. Merkley presented an Amended Lease Agreement for the property to be leased to the Clark
County Museum. The amended lease has an "out clause" similar to the leases in River Ridge,
which allows the Redevelopment Commission to exit the lease in the event of an economic
development project. The tenant will be given 90 days notice. Mr. Stevens noted that this
property is part of the RFP approved earlier in this meeting. Jeanne Burke from the Clark
County Museum appeared, having no issue with the amended lease.
Mr. Vissing made a motion to approve the amended lease, with Mr. LaGrange seconding the
motion, passing on a vote of 4 -1, with Mr. Stevens against.
BOARD COMMENTS
Jerry White Inquired on Thompson Lane Project status. Mr. Merkley advised that he
would follow up with Andy Crouch to see if the meeting had been
scheduled.
Kevin LaGrange None
Jamie Lake None
Rob Stevens Inquired about the Cozza Building Lease status. Mr. Merkley advised that
the Ruddell's are waiting to receive confirmation about the Restaurant
Forgivable Loan Application before signing the lease.
Jack Vissing Inquired on whether the Big Four Ramp on track for opening in June. Mr.
Waiz advised that it is contingent upon the concrete work.
Monty Snelling Inquired about security for the Big Four Ramp construction area during
Thunder Over Louisville. Mayor Moore advised that it would be secure.
ADJOURNMENT
Mr. Vissing made a motion to adjourn at 7:50 PM, with Mr. Lake seconding the motion.
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Submitted By: Cindy Seifert