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HomeMy WebLinkAboutmarch 13, 2013 JEFFERSONVILLE REDEVELOPMENT COMMISSION REGULAR MEETING MINUTES MARCH 13, 2013 The Jeffersonville Redevelopment Commission held a Regular Meeting on March 13, 2013, that was called to order at 6:14 PM in the Mayor's Conference Room, located at 500 Quartermaster Court, Jeffersonville, Indiana. The following board members were present: Monty Snelling, Kevin LaGrange, Jamie Lake, Rob Stevens, Jack Vissing and Greater Clark School Board Representative Jerry White Staff Members present: Mayor Mike Moore, Redevelopment Commission Attorney Les Merkley, Interim City Controller and Redevelopment Treasurer Amy Deering, Redevelopment Director Rob Waiz, UEZ Director Kelly Phillips, Grant Administrator DeLynn Rutherford and CMMS Clerk Cindy Seifert Guests present: Josh Hillman with Jacobi, Toombs & Lanz, Melissa Woods with River Hills, Burleigh Law with Umbaugh & Associates, Jeanne Burke with Clark County Museum, Conrad Storz with the Lions Club, Sarah Butler with McDonalds, Bob Guyton with McDonalds, Chad Daily with McDonalds, Mike Hutt, Pat Barrow, Bobby Campbell, Mike Czape, Richard Eklund, Gary Poppy with The Evening News and Charlie White with The Courier Journal CALL TO ORDER Mr. Snelling called the meeting to order at 6:14 PM. APPROVAL OF AGENDA Mr. Lake made a motion to approve the agenda, with removal of items 8, 11 and 12, and with the addition of appointing a Treasurer, with Mr. Stevens seconding the motion, passing unanimously on a vote of 5 -0. OLD BUSINESS Lions Club Thunder Parking Request Conrad Storz, on behalf of the Lion's Club, appeared to request permission to rent Redevelopment parking spaces for Thunder over Louisville. The Lion's Club helps to provide eye glasses for those in need in Jeffersonville, Clarksville and unincorporated Clark County, as well as benefit the Community Kitchen and Youth Shelter. Mr. Waiz suggested using the former Bales lot on Spring Street and the Cozza lot on Court Avenue. Mr. Vissing made a motion to approve the use of the Bales lot on Spring Street and the Cozza lot on Court Avenue for a fundraising event at Thunder Over Louisville, as well as any other properties Mr. Waiz may locate for this use, with Mr. Lake seconding the motion, passing unanimously on a vote of 5 -0. Falls Landing Park Resolution for OCRA Grant Melissa Woods with River Hills and DeLynn Rutherford presented a Resolution authorizing the local match and supporting the submittal of the disaster application to the Indiana Office of Community and Rural Affairs and addressing related matters which commits local funds in the amount of $698,840 from the Falls Landing TIF and contingent upon receipt of Disaster CDBG funding from the Indiana Office of Community and Rural Affairs. Mr. Stevens questioned a line item in the Preliminary Cost Estimate — Engineering & Inspection is 20 %, Mr. Stevens asked if this was common. Josh Hillman advised that the estimate also includes architectural costs. Mr. Stevens also questioned whether the Grant Administration was to the City or River Hills. Ms. Rutherford advised that goes to River Hills. Ms. Woods also advised that 8% of the grant request is standard for Grant Administration fees. She added that the Labor Standards and Environmental Review fees are standard, but would not be billed unless funded. Mr. Lake questioned if approved, are the costs set. Mr. Merkley advised that the vote will be on the approval of a $698,840 local match. Mr. Lake advised he was not comfortable with the cost estimate. Ms. Woods advised that the costs would be paid as the project goes and drawn down. If the project bids lower, the City would not spend the full $698,840. If the project bids higher, River Hills will bill the City for additional funds. Mr. Vissing made a motion to approve Resolution 13 -RC -9, in an amount up to $698,840.00, with Mr. LaGrange seconding the motion, passing on a vote of 3 -2, with Mr. Lake and Mr. Stevens against. Request for Proposals for Development of Downtown Properties Mr. Merkley presented the Request for Proposals for Downtown Properties for approval. The RFP contains 34 properties, consisting of approximately 8 acres. The deadline was set for April 24, 2013. Mr. Merkley contacted Ben Wauford at Cooper Carry regarding the information compiled for the canal project. Mr. Wauford will provide all information for use in this RFP. There is language in the RFP which states that the developer shall not contact any member of the Commission or any elected city official, except during a public meeting, regarding a proposal. Any violation of this provision shall disqualify the developer from consideration. Mr. Merkley added that he would like to see the map of these properties and photos available on the City website. Mr. Stevens advised that he feels the deadline is insufficient to get any proposals of any significance; he would like to see a minimum of 60 days from the date the RFP is issued. Mr. Lake had similar concerns. After a discussion, Mayor Moore advised he was okay with the 60 day deadline. Mr. Merkley advised he would like a meeting to open the proposals. Mr. Vissing made a motion to issue the RFP with a deadline of 60 days from the date of publication, with Mr. Lake seconding the motion, passing unanimously on a vote of 5 -0. Culver's Infrastructure Mr. Merkley advised that at a previous meeting, the Commission voted in favor of a tax abatement for Culver's. The City Council did not approve the tax abatement, however recommended aid in infrastructure costs in the amount of $75,000. Mr. Lake commented that an investment in infrastructure aids the property regardless of the tenant. Mr. Lake made a motion to approve $75,000 to be paid out of Inner City Road TIF in for infrastructure, with Mr. Vissing seconding the motion, passing unanimously on a vote of 5 -0. Lease for 721 and 725 Michigan Avenue — Clark County Museum Mr. Merkley presented an Amended Lease Agreement for the property to be leased to the Clark County Museum. The amended lease has an "out clause" similar to the leases in River Ridge, which allows the Redevelopment Commission to exit the lease in the event of an economic development project. The tenant will be given 90 days notice. Mr. Stevens noted that this property is part of the RFP approved earlier in this meeting. Jeanne Burke from the Clark County Museum appeared, having no issue with the amended lease. Mr. Vissing made a motion to approve the amended lease, with Mr. LaGrange seconding the motion, passing on a vote of 4 -1, with Mr. Stevens against. BOARD COMMENTS Jerry White Inquired on Thompson Lane Project status. Mr. Merkley advised that he would follow up with Andy Crouch to see if the meeting had been scheduled. Kevin LaGrange None Jamie Lake None Rob Stevens Inquired about the Cozza Building Lease status. Mr. Merkley advised that the Ruddell's are waiting to receive confirmation about the Restaurant Forgivable Loan Application before signing the lease. Jack Vissing Inquired on whether the Big Four Ramp on track for opening in June. Mr. Waiz advised that it is contingent upon the concrete work. Monty Snelling Inquired about security for the Big Four Ramp construction area during Thunder Over Louisville. Mayor Moore advised that it would be secure. ADJOURNMENT Mr. Vissing made a motion to adjourn at 7:50 PM, with Mr. Lake seconding the motion. 777/. R. Monty Snell' g, 'residen Submitted By: Cindy Seifert