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HomeMy WebLinkAboutApril 24th, 2013 JEFFERSONVILLE REDEVELOPMENT COMMISSION REGULAR MEETING MINUTES APRIL 24, 2013 The Jeffersonville Redevelopment Commission held a Regular Meeting on April 24, 2013, that was called to order at 6:03 PM in the Mayor's Conference Room, located at 500 Quartermaster Court, Jeffersonville, Indiana. The following board members were present: Monty Snelling, Jamie Lake, Rob Stevens, Jack Vissing and Greater Clark School Board Representative Jerry White The following board members were absent: Kevin LaGrange Staff Members present: Redevelopment Commission Attorney Les Merkley, City Controller and Redevelopment Treasurer Amy Dearing, Redevelopment Director Rob Waiz, UEZ Director Kelly Reed, Grant Administrator DeLynn Rutherford and CMMS Clerk Secretary Cindy Seifert Guests present: Brian Fleck and Dan Farvadin with Bernardin Lochmueller and Associates Kathleen Crowley and Wendy Dant Chesser with One Southern Indiana, Maurice Smith from Heritage Hardwoods of Ky., Inc., Jordan Breiner with Steel Dynamics, Patrick Scheen and Steve Kilcran with Accent(fx) Clinton Deckard, Greg Edwards, Dan Christinsen, Mike Hutt, Bobby Campbell, Richard Euklund, Charlie White with The Courier Journal and Brayden Lammers with The Evening News CALL TO ORDER Mr. Snelling called the meeting to order at 6:03 PM. APPROVAL OF AGENDA Mr. Lake made a motion to approve the agenda, with Mr. Stevens seconding the motion, passing unanimously on a vote of 4 -0. CONSENT REPORTS Minutes: Mr. Vissing made a motion to approve the minutes from March 13, 2013, with Mr. Stevens seconding the motion, passing unanimously on a vote of 4 -0. Claims: Mr. Stevens made a motion to approve the Redevelopment Claims in the amount of $64,539.29 with Mr. Vissing seconding the motion, passing unanimously on a vote of 4 -0. Mr. Lake made a motion to approve the TIF Claims in the amount of $530,821.29, with Mr. Stevens seconding the motion, passing on a vote of 3 -1, with Mr. Vissing voting against. Ms. Phillips presented a request to pay tax bills for acquisition properties for 2013 in the amount of $15,903.45. She advised of close to $87,000 in delinquent tax bills. Mr. Vissing made a motion to TABLE the claim for the Clark County Property Tax Bills until more information can be made available, with Mr. Lake seconding the motion. Mr. Stevens requested information on the penalty, Mr. Snelling advised the penalty is 10 %. The motion passed unanimously on a vote of 4 -0. Acquisition Claims: None Review of Financial Information: Ms. Deering provided financial information. Mr. Stevens made a motion to enter into record the financial reports with Mr. Lake seconding the motion, passing on a vote of 3 -1, with Mr. Vissing voting against. Mr. Stevens requested the addition of upcoming payments due out of the TIF's. OLD BUSINESS Hamburg Pike Update Brian Fleck, On -Site Engineer, with Bernardin Lochmueller and Associates (BLA), provided an update on the Hamburg Pike Project. 1. Remainder of stormsewer should be complete this week; 2. Sidewalk work is progressing; 3. Working North to South; 4. Last modular block wall by cemetery is progressing; 5. Widening from Thomas Jefferson Elementary to Dutch Lane will begin next week; 6. Grading should begin mid -May; 7. Excluding work around Thomas Jefferson Elementary until school dismisses for summer; and 8. Timeline — tentative end date is July 12, 2013. 9. Mr. Lake commented that the restart was handled well. Mr. Lake added that Gohmann declined presenting at tonight's meeting. Mr. Stevens asked if anything other than weather is anticipated to delay completion. Mr. Fleck advised that there are no additional concerns of delays. Mr. Lake asked if homeowners and businesses have been contacted regarding timeline, Mr. Fleck advised that they had been contacted. Mr. Stevens suggested a ribbon cutting upon completion. Dan Farvadin with BLA added that the costs of the additional inspections required due to the job extension are $46,000 under budget. NEW BUSINESS Heritage Hardwood Tax Abatement Request Kathleen Crowley from One Southern Indiana and Maurice Smith from Heritage Hardwoods of Ky., Inc., presented a request for tax abatement. Heritage Hardwoods is adding and additional product line and will add 14 employees. Mr. Lake made a motion to approve 2013 RC -10, a favorable recommendation a tax abatement for Heritage Hardwoods, to be taken before the City Council, with Mr. Vissing seconding the motion, passing unanimously on a vote of 4 -0. Steel Dynamics Tax Abatement Request Kathleen Crowley from One Southern Indiana and Jordan Breiner from Steel Dynamics, presented a request for tax abatement in the amount of $5,780,000 for future growth. Steel Dynamics plans to replace obsolete equipment to go faster and improve quality. The improvements keeps them viable for the long -term and add capacity. Mr. Lake made a motion to approve 2013 RC -11, a favorable recommendation a tax abatement for Steel Dynamics, to be taken before the City Council, with Mr. Stevens seconding the motion, passing unanimously on a vote of 4 -0. Accent(fx) Tax Abatement Request Kathleen Crowley from One Southern Indiana, Patrick Scheen and Steve Kilcran from Accent(fx), presented a request for tax abatement. Accent(fx) is upgrading equipment and adding 35 employees. Mr. Lake made a motion to approve 2013 RC -12 in favor of a tax abatement for Accent(fx), to be taken before the City Council, with Mr. Vissing seconding the motion, passing unanimously on a vote of 4 -0. Police Station Project Management Mr. Merkley advised that the Board of Public Works retained Clinton Deckard as the Project Manager for the Police Station Project, for $120,000. Another proposal was submitted in excess of $190,000. (AML was the low bidder on the project) Mr. Merkley also requested whether the change orders may be delegated to the BOPW, as the BOPW meets weekly as opposed to monthly RC meetings. Mr. Vissing questioned the need for a Project Manager at this time. Mr. Lake responded that this will help streamline the project. Fire Station project went through BOPW for discussions, but then came to RC for claims and change orders. Mr. Lake suggested that Mr. Deckard be empowered to approve changes up to the contracted contingency amount. Mr. Deckard advised that he has already attended meeting in the capacity of Project Manager. The BOPW approved and the Mayor signed a contract. Mr. Vissing made a motion to deny, with Mr. Stevens seconding the motion (to allow for a vote), failed on a vote of 1 -3. Mr. Stevens made a motion to approve the agreement, amended to include the Department of Redevelopment, amended to require monthly attendance at Redevelopment Commission meetings, with Mr. Lake seconding the motion, passing on a vote of 3 -1, with Mr. Vissing voting against. Mr. Lake made a motion to clarify that RC grant permission for the BOPW to handle the day -to- day activities, provided that all claims, including change orders come to RC for approval, with Mr. Stevens seconding the motion, passing on a vote of 3 -1, with Mr. Vissing voting against. Mr. Lake made a motion to grant authority to the Project Manager to make changes to the contract, within the bid allowances within the contractor's contract, provided that the changes do not increase the contract sum, with Mr. Stevens seconding the motion, passing on a vote of 3 -1, with Mr. Vissing voting against. PUBLIC HEARING: Mr. Merkley announced the start of an advertised public hearing. Additional Appropriation Resolution (Police Station/Bonds) Mr. Merkley presented a Resolution in an amount not to exceed $11,000,000.00, in order to procure funds to be applied to the costs of the projects and funding a debt service reserve for the Bonds and costs associated with issuance of the bonds. Mr. Snelling requested public comments, no one appeared. Mr. Lake made a motion to 2013 RC -13 Additional Appropriation Resolution, with Mr. Stevens seconding the motion, passing unanimously on a vote of 4 -0. Resolution Amending Resolution of Jeffersonville Redevelopment Commission Adopted on February 20, 2013, entitled "Resolution Amending the Resolution of the Jeffersonville Redevelopment Commission Entitled "Declaratory Resolution of the Jeffersonville Redevelopment Commission" Mr. Merkley presented a Resolution to amend a resolution adopted in February 2013. The February 2013 Resolution included 24 projects within the TIF areas. The Planning Commission approved the 24 projects. The City Council, subsequently amended the Resolution to include 5 of the 24 projects, those projects include (1) Big Four Ramp, (2) Big Four Station (3) Flood Wall Opening, (4) Chestnut Street Reconstruction, and (5) Thompson Lane. The RC must now amend the Resolution to reflect the 5 projects. Mr. Snelling requested public comments, no one appeared. Mr. Lake made a motion to 2013 RC -14 Resolution Amending Resolution of Jeffersonville Redevelopment Commission Adopted on February 20, 2013, entitled "Resolution Amending the Resolution of the Jeffersonville Redevelopment Commission Entitled "Declaratory Resolution of the Jeffersonville Redevelopment Commission ' for the Inner City Road, with Mr. Vissing seconding the motion, passing unanimously on a vote of 4 -0. Mr. Snelling requested public comments, no one appeared. Mr. Lake made a motion to 2013 RC -15 Resolution Amending Resolution of Jeffersonville Redevelopment Commission Adopted on February 20, 2013, entitled "Resolution Amending the Resolution of the Jeffersonville Redevelopment Commission Entitled "Declaratory Resolution of the Jeffersonville Redevelopment Commission ' for the Falls Landing TIF, with Mr. Stevens seconding the motion, passing unanimously on a vote of 4 -0. Resolution Amending Resolution of Jeffersonville Redevelopment Commission Adopted on November 27, 2012, entitled "Resolution Amending the Resolution of the Jeffersonville Redevelopment Commission Entitled "Declaratory Resolution of the Jeffersonville Redevelopment Commission " Not Discussed Mr. Stevens made a motion to close the public hearing, with Mr. Lake seconding the motion, passing unanimously on a vote of 4 -0. Mr. Lake made a motion to reconvene the regular meeting, with Mr. Stevens seconding the motion, passing unanimously on a vote of 4 -0. REGULAR MEETING: Marina Grant Match DeLynn Rutherford advised that the City was approved a grant for the Wave Deflector, or jetty. The award was for $100,000, the City's match will be $291,000. The agreement must be executed and returned for final approval. The Wave Deflector must be approved by City Council to be added to the plan. Jorge Lanz is working on getting approval from the Corp of Engineers. Mr. Lake made a motion to approve funding for the Marina Project in the amount of $291,000, contingent upon Council approval and grant match, with Mr. Stevens seconding the motion, passing unanimously on a vote of 4 -0. 600 W. 9 Street (TARC Park and Ride) Monitoring Well Decommissioning Ms. Rutherford advised that three monitoring wells located on the Park & Ride Lot, need to be closed as part of the downtown bridges project. IDEM requested that the City decommissions the wells. Linebach & Funkhouser is working with the downtown bridges project and would close the wells for $1,650. Mr. Vissing made a motion to approve the sum of $1,650.00 to Linebach & Funkhouser to decommission the monitoring wells, with Mr. Lake seconding the motion, passing unanimously on a vote of 4 -0. Gateway and Wayfinding Signage Finished Plan Ms. Phillips presented information for the Gateway & Wayfinding Signage Plan. The project was begun in 2010 by the Redevelopment Commission. Ms. Phillips has been working with Rod Reid at RLR & Associates, out of Indianapolis, on behalf of the UEZ and Redevelopment since March 2013. The UEZ has a contract for signage throughout the Enterprise Zone. Ms. Phillips showed planned signage. Chestnut Street Local Match Ms. Rutherford advised bid opening, the low bid was from Pace Contracting, which has not been awarded. Based upon the bid amounts, the local matching funds from RC will need to be increased from $128,619.50 to $215,090. Mr. Lake made a motion to appropriate $215,090, from Falls Landing TIF, for the Chestnut Street Project, with Mr. Stevens seconding the motion, passing unanimously on a vote of 4 -0. EXECUTIVE DIRECTOR REPORT Mr. Waiz presented renderings of the East End Bridge Project, Kentucky approach and landscaping versus Jeffersonville approach and landscaping. Mr. Waiz requested support from the RC in making the design aesthetically pleasing. The change order for upgrades to the overpasses, approaches, fencing and landscaping would be near $1.5 million. Mr. Waiz reminding the RC that Kentucky is responsible for the Downtown Bridge Project. Mr. Lake added that it is a shame that the City of Jeffersonville is now on the defensive. Mr. Waiz presented renderings of the Downtown Bridge Project, Louisville approach, overpasses and landscaping versus Jeffersonville approach, overpasses and landscaping. Mr. Waiz pointed out on the Indiana approach, has a very plain, unimpressive interchange, unattractive lighting, black chain link fencing, no vegetation, no sound barriers. The Kentucky approach includes cobblestone facade for tunnel, weathered steel, timber fencing, pedestrian walkway, attractive streetlights, nice landscaping and sound barriers. Mr. Waiz pointed out that Indiana is responsible for the East End Bridge. Mr. Snelling suggested slowing down the project. Mr. Waiz suggested the upgrades would cost between $4 and $5 million. The amount budgeted for aesthetics in Kentucky is $10,000,000, Indiana is $0. Mr. Waiz will contact Todd Young, Steve Stemler, Ron Grooms, River Ridge, the Port, Utica and business owners to start a letter writing campaign. Mr. Vissing made a motion to have Mr. Merkley prepare a strongly stated Resolution stating the RC's unhappiness with design of the approaches, with Mr. Stevens seconding the motion, passing unanimously on a vote of 4 -0. PUBLIC COMMENTS Richard Eklund requested a discussion on the annual hanging flower baskets. Mr. Snelling requested this topic be added to the May agenda. BOARD COMMENTS Jerry White No Comments Jamie Lake Requested that Redevelopment Department investigate the New Market Tax Credits. Rob Stevens Requested status on the Retention Pond Jack Vissing No Comments Monty Snelling Requested update on the house relocation. He has been approached by interested parties, needs direction. ADJOURNMENT Mr. Vissing made a motion to adjourn at 8:23 PM, with Mr. Stevens seconding the motion. R. Monty Snell', , 'reside Submitted By: Cindy Seifert