HomeMy WebLinkAboutApril 24th, 2013 JEFFERSONVILLE REDEVELOPMENT COMMISSION
REGULAR MEETING MINUTES
APRIL 24, 2013
The Jeffersonville Redevelopment Commission held a Regular Meeting on April 24, 2013, that
was called to order at 6:03 PM in the Mayor's Conference Room, located at 500 Quartermaster
Court, Jeffersonville, Indiana.
The following board members were present:
Monty Snelling, Jamie Lake, Rob Stevens, Jack Vissing and Greater Clark School Board
Representative Jerry White
The following board members were absent: Kevin LaGrange
Staff Members present:
Redevelopment Commission Attorney Les Merkley, City Controller and Redevelopment
Treasurer Amy Dearing, Redevelopment Director Rob Waiz, UEZ Director Kelly Reed,
Grant Administrator DeLynn Rutherford and CMMS Clerk Secretary Cindy Seifert
Guests present:
Brian Fleck and Dan Farvadin with Bernardin Lochmueller and Associates Kathleen
Crowley and Wendy Dant Chesser with One Southern Indiana, Maurice Smith from
Heritage Hardwoods of Ky., Inc., Jordan Breiner with Steel Dynamics, Patrick Scheen
and Steve Kilcran with Accent(fx) Clinton Deckard, Greg Edwards, Dan Christinsen,
Mike Hutt, Bobby Campbell, Richard Euklund, Charlie White with The Courier Journal
and Brayden Lammers with The Evening News
CALL TO ORDER
Mr. Snelling called the meeting to order at 6:03 PM.
APPROVAL OF AGENDA
Mr. Lake made a motion to approve the agenda, with Mr. Stevens seconding the motion, passing
unanimously on a vote of 4 -0.
CONSENT REPORTS
Minutes:
Mr. Vissing made a motion to approve the minutes from March 13, 2013, with Mr. Stevens
seconding the motion, passing unanimously on a vote of 4 -0.
Claims:
Mr. Stevens made a motion to approve the Redevelopment Claims in the amount of $64,539.29
with Mr. Vissing seconding the motion, passing unanimously on a vote of 4 -0.
Mr. Lake made a motion to approve the TIF Claims in the amount of $530,821.29, with Mr.
Stevens seconding the motion, passing on a vote of 3 -1, with Mr. Vissing voting against.
Ms. Phillips presented a request to pay tax bills for acquisition properties for 2013 in the amount
of $15,903.45. She advised of close to $87,000 in delinquent tax bills. Mr. Vissing made a
motion to TABLE the claim for the Clark County Property Tax Bills until more information can
be made available, with Mr. Lake seconding the motion. Mr. Stevens requested information on
the penalty, Mr. Snelling advised the penalty is 10 %. The motion passed unanimously on a vote
of 4 -0.
Acquisition Claims:
None
Review of Financial Information:
Ms. Deering provided financial information. Mr. Stevens made a motion to enter into record the
financial reports with Mr. Lake seconding the motion, passing on a vote of 3 -1, with Mr. Vissing
voting against.
Mr. Stevens requested the addition of upcoming payments due out of the TIF's.
OLD BUSINESS
Hamburg Pike Update
Brian Fleck, On -Site Engineer, with Bernardin Lochmueller and Associates (BLA), provided an
update on the Hamburg Pike Project.
1. Remainder of stormsewer should be complete this week;
2. Sidewalk work is progressing;
3. Working North to South;
4. Last modular block wall by cemetery is progressing;
5. Widening from Thomas Jefferson Elementary to Dutch Lane will begin next week;
6. Grading should begin mid -May;
7. Excluding work around Thomas Jefferson Elementary until school dismisses for
summer; and
8. Timeline — tentative end date is July 12, 2013.
9.
Mr. Lake commented that the restart was handled well. Mr. Lake added that Gohmann declined
presenting at tonight's meeting.
Mr. Stevens asked if anything other than weather is anticipated to delay completion. Mr. Fleck
advised that there are no additional concerns of delays.
Mr. Lake asked if homeowners and businesses have been contacted regarding timeline, Mr.
Fleck advised that they had been contacted.
Mr. Stevens suggested a ribbon cutting upon completion.
Dan Farvadin with BLA added that the costs of the additional inspections required due to the job
extension are $46,000 under budget.
NEW BUSINESS
Heritage Hardwood Tax Abatement Request
Kathleen Crowley from One Southern Indiana and Maurice Smith from Heritage Hardwoods of
Ky., Inc., presented a request for tax abatement. Heritage Hardwoods is adding and additional
product line and will add 14 employees.
Mr. Lake made a motion to approve 2013 RC -10, a favorable recommendation a tax abatement
for Heritage Hardwoods, to be taken before the City Council, with Mr. Vissing seconding the
motion, passing unanimously on a vote of 4 -0.
Steel Dynamics Tax Abatement Request
Kathleen Crowley from One Southern Indiana and Jordan Breiner from Steel Dynamics,
presented a request for tax abatement in the amount of $5,780,000 for future growth. Steel
Dynamics plans to replace obsolete equipment to go faster and improve quality. The
improvements keeps them viable for the long -term and add capacity.
Mr. Lake made a motion to approve 2013 RC -11, a favorable recommendation a tax abatement
for Steel Dynamics, to be taken before the City Council, with Mr. Stevens seconding the motion,
passing unanimously on a vote of 4 -0.
Accent(fx) Tax Abatement Request
Kathleen Crowley from One Southern Indiana, Patrick Scheen and Steve Kilcran from
Accent(fx), presented a request for tax abatement. Accent(fx) is upgrading equipment and
adding 35 employees.
Mr. Lake made a motion to approve 2013 RC -12 in favor of a tax abatement for Accent(fx), to
be taken before the City Council, with Mr. Vissing seconding the motion, passing unanimously
on a vote of 4 -0.
Police Station Project Management
Mr. Merkley advised that the Board of Public Works retained Clinton Deckard as the Project
Manager for the Police Station Project, for $120,000. Another proposal was submitted in excess
of $190,000. (AML was the low bidder on the project) Mr. Merkley also requested whether the
change orders may be delegated to the BOPW, as the BOPW meets weekly as opposed to
monthly RC meetings.
Mr. Vissing questioned the need for a Project Manager at this time. Mr. Lake responded that this
will help streamline the project. Fire Station project went through BOPW for discussions, but
then came to RC for claims and change orders. Mr. Lake suggested that Mr. Deckard be
empowered to approve changes up to the contracted contingency amount.
Mr. Deckard advised that he has already attended meeting in the capacity of Project Manager.
The BOPW approved and the Mayor signed a contract.
Mr. Vissing made a motion to deny, with Mr. Stevens seconding the motion (to allow for a vote),
failed on a vote of 1 -3.
Mr. Stevens made a motion to approve the agreement, amended to include the Department of
Redevelopment, amended to require monthly attendance at Redevelopment Commission
meetings, with Mr. Lake seconding the motion, passing on a vote of 3 -1, with Mr. Vissing voting
against.
Mr. Lake made a motion to clarify that RC grant permission for the BOPW to handle the day -to-
day activities, provided that all claims, including change orders come to RC for approval, with
Mr. Stevens seconding the motion, passing on a vote of 3 -1, with Mr. Vissing voting against.
Mr. Lake made a motion to grant authority to the Project Manager to make changes to the
contract, within the bid allowances within the contractor's contract, provided that the changes do
not increase the contract sum, with Mr. Stevens seconding the motion, passing on a vote of 3 -1,
with Mr. Vissing voting against.
PUBLIC HEARING:
Mr. Merkley announced the start of an advertised public hearing.
Additional Appropriation Resolution (Police Station/Bonds)
Mr. Merkley presented a Resolution in an amount not to exceed $11,000,000.00, in order to
procure funds to be applied to the costs of the projects and funding a debt service reserve for the
Bonds and costs associated with issuance of the bonds.
Mr. Snelling requested public comments, no one appeared.
Mr. Lake made a motion to 2013 RC -13 Additional Appropriation Resolution, with Mr. Stevens
seconding the motion, passing unanimously on a vote of 4 -0.
Resolution Amending Resolution of Jeffersonville Redevelopment Commission Adopted on
February 20, 2013, entitled "Resolution Amending the Resolution of the Jeffersonville
Redevelopment Commission Entitled "Declaratory Resolution of the Jeffersonville
Redevelopment Commission"
Mr. Merkley presented a Resolution to amend a resolution adopted in February 2013. The
February 2013 Resolution included 24 projects within the TIF areas. The Planning Commission
approved the 24 projects. The City Council, subsequently amended the Resolution to include 5
of the 24 projects, those projects include (1) Big Four Ramp, (2) Big Four Station (3) Flood Wall
Opening, (4) Chestnut Street Reconstruction, and (5) Thompson Lane. The RC must now amend
the Resolution to reflect the 5 projects.
Mr. Snelling requested public comments, no one appeared.
Mr. Lake made a motion to 2013 RC -14 Resolution Amending Resolution of Jeffersonville
Redevelopment Commission Adopted on February 20, 2013, entitled "Resolution Amending the
Resolution of the Jeffersonville Redevelopment Commission Entitled "Declaratory Resolution of
the Jeffersonville Redevelopment Commission ' for the Inner City Road, with Mr. Vissing
seconding the motion, passing unanimously on a vote of 4 -0.
Mr. Snelling requested public comments, no one appeared.
Mr. Lake made a motion to 2013 RC -15 Resolution Amending Resolution of Jeffersonville
Redevelopment Commission Adopted on February 20, 2013, entitled "Resolution Amending the
Resolution of the Jeffersonville Redevelopment Commission Entitled "Declaratory Resolution of
the Jeffersonville Redevelopment Commission ' for the Falls Landing TIF, with Mr. Stevens
seconding the motion, passing unanimously on a vote of 4 -0.
Resolution Amending Resolution of Jeffersonville Redevelopment Commission Adopted on
November 27, 2012, entitled "Resolution Amending the Resolution of the Jeffersonville
Redevelopment Commission Entitled "Declaratory Resolution of the Jeffersonville
Redevelopment Commission "
Not Discussed
Mr. Stevens made a motion to close the public hearing, with Mr. Lake seconding the motion,
passing unanimously on a vote of 4 -0.
Mr. Lake made a motion to reconvene the regular meeting, with Mr. Stevens seconding the
motion, passing unanimously on a vote of 4 -0.
REGULAR MEETING:
Marina Grant Match
DeLynn Rutherford advised that the City was approved a grant for the Wave Deflector, or jetty.
The award was for $100,000, the City's match will be $291,000. The agreement must be
executed and returned for final approval. The Wave Deflector must be approved by City Council
to be added to the plan. Jorge Lanz is working on getting approval from the Corp of Engineers.
Mr. Lake made a motion to approve funding for the Marina Project in the amount of $291,000,
contingent upon Council approval and grant match, with Mr. Stevens seconding the motion,
passing unanimously on a vote of 4 -0.
600 W. 9 Street (TARC Park and Ride) Monitoring Well Decommissioning
Ms. Rutherford advised that three monitoring wells located on the Park & Ride Lot, need to be
closed as part of the downtown bridges project. IDEM requested that the City decommissions
the wells. Linebach & Funkhouser is working with the downtown bridges project and would
close the wells for $1,650.
Mr. Vissing made a motion to approve the sum of $1,650.00 to Linebach & Funkhouser to
decommission the monitoring wells, with Mr. Lake seconding the motion, passing unanimously
on a vote of 4 -0.
Gateway and Wayfinding Signage Finished Plan
Ms. Phillips presented information for the Gateway & Wayfinding Signage Plan. The project
was begun in 2010 by the Redevelopment Commission. Ms. Phillips has been working with Rod
Reid at RLR & Associates, out of Indianapolis, on behalf of the UEZ and Redevelopment since
March 2013. The UEZ has a contract for signage throughout the Enterprise Zone. Ms. Phillips
showed planned signage.
Chestnut Street Local Match
Ms. Rutherford advised bid opening, the low bid was from Pace Contracting, which has not been
awarded. Based upon the bid amounts, the local matching funds from RC will need to be
increased from $128,619.50 to $215,090.
Mr. Lake made a motion to appropriate $215,090, from Falls Landing TIF, for the Chestnut
Street Project, with Mr. Stevens seconding the motion, passing unanimously on a vote of 4 -0.
EXECUTIVE DIRECTOR REPORT
Mr. Waiz presented renderings of the East End Bridge Project, Kentucky approach and
landscaping versus Jeffersonville approach and landscaping.
Mr. Waiz requested support from the RC in making the design aesthetically pleasing. The
change order for upgrades to the overpasses, approaches, fencing and landscaping would be near
$1.5 million. Mr. Waiz reminding the RC that Kentucky is responsible for the Downtown
Bridge Project. Mr. Lake added that it is a shame that the City of Jeffersonville is now on the
defensive.
Mr. Waiz presented renderings of the Downtown Bridge Project, Louisville approach, overpasses
and landscaping versus Jeffersonville approach, overpasses and landscaping.
Mr. Waiz pointed out on the Indiana approach, has a very plain, unimpressive interchange,
unattractive lighting, black chain link fencing, no vegetation, no sound barriers. The Kentucky
approach includes cobblestone facade for tunnel, weathered steel, timber fencing, pedestrian
walkway, attractive streetlights, nice landscaping and sound barriers. Mr. Waiz pointed out that
Indiana is responsible for the East End Bridge. Mr. Snelling suggested slowing down the
project. Mr. Waiz suggested the upgrades would cost between $4 and $5 million. The amount
budgeted for aesthetics in Kentucky is $10,000,000, Indiana is $0.
Mr. Waiz will contact Todd Young, Steve Stemler, Ron Grooms, River Ridge, the Port, Utica
and business owners to start a letter writing campaign.
Mr. Vissing made a motion to have Mr. Merkley prepare a strongly stated Resolution stating the
RC's unhappiness with design of the approaches, with Mr. Stevens seconding the motion,
passing unanimously on a vote of 4 -0.
PUBLIC COMMENTS
Richard Eklund requested a discussion on the annual hanging flower baskets. Mr. Snelling
requested this topic be added to the May agenda.
BOARD COMMENTS
Jerry White No Comments
Jamie Lake Requested that Redevelopment Department investigate the New Market
Tax Credits.
Rob Stevens Requested status on the Retention Pond
Jack Vissing No Comments
Monty Snelling Requested update on the house relocation. He has been approached by
interested parties, needs direction.
ADJOURNMENT
Mr. Vissing made a motion to adjourn at 8:23 PM, with Mr. Stevens seconding the motion.
R. Monty Snell', , 'reside
Submitted By: Cindy Seifert