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HomeMy WebLinkAboutJune 17, 2013COUNCIL PROCEEDINGS OF THE COMMON COUNCIL OF THE CITY OF JEFFERSONVILLE, INDIANA June 17th, 2013 The Common Council of the City of Jeffersonville, Indiana met in regular session in Room 101, 500 Quartermaster Court, Jeffersonville, Indiana at 7:OOpm, on Monday June 17th, 2013. Council President Connie Sellers, with Erica Burress, Deputy Clerk, called the meeting to order at 7:00 pm. President Seller asked those in attendance to stand as Bobby Campbell gave the invocation. Council President Sellers then led all those present in the Pledge of Allegiance to the Flag. The roll call and those present were: Councilperson Smith, Councilperson Gill, Councilperson Zastawny, Councilperson Samuel, Council President Sellers, Councilperson Vice President Julius, Councilperson Glover, Councilperson Owen, and Councilperson Payne APPROVAL OF THE AGENDA: Councilperson Glover made a motion to APPROVE the agenda with Councilperson Samuel seconding, PASSING on a vote of 9-0. MINUTES TO BE APPROVED: Councilperson Samuel made a motion to APPROVE the minutes from the June 3rd, 2013 workshop with Councilperson Julius seconding, PASSING on a vote of 7-0 with Councilperson Payne and Owen abstaining. Councilperson Samuel made a motion to APPROVE the minutes from the June 3rd, 2013 regular proceedings with Councilperson Glover seconding, PASSING on a vote of 8-0 with Councilperson Payne abstaining. CLAIMS TO BE APPROVED: General Claims: Councilperson Samuel made a motion to APPROVE the general claims list in the amount of $1,096,601.75 with the removal of the animal shelter claim that was placed on their twice. Councilperson Julius seconded, PASSING on a vote of 9-0. Parks Claims: Councilperson Owen made a motion to APPROVE the parks claims in the amount of $90,703.46 with Councilperson Glover seconding, PASSING on a vote of 8-0 with Councilperson Julius abstaining. REPORT OF THE CLERK: None DEPARTMENT HEAD REPORTS: Eric Hedrick: Capital Improvement Requests: Fire Chief Hedrick spoke to the council in regards to some capital improvements that he sent out in a detailed email that he would is requesting approval for. The items being requested are HVAC repairs at Station 1 & 3, Parking lot sealing/striping at stations 2 &4, Ice Machine at Station 3, and video cameras at all stations for security purposes. Chief Hedrick and the council agreed that the HVAC repairs had to happen because it is inoperable. This would be at a cost of $17,500. The gear replacement is because of worn or damaged gear in the amount of $12,300 and the 1 Council also agreed that that needed to be replaced. Councilperson Owen asked if we can hold off on the cameras for security to see if homeland security may have some funding. Councilperson Payne stated he didn't believe there was a need to put in security cameras in a place where no incident has occurred. Chief Hedrick stated that the parking lot repair can wait if need be. Councilperson Glover stated that if they need an ice machine then he would support letting them buy an ice machine. Councilperson Julius made a motion to APPROVE the replacing of the gear and the HVAC equipment for a total price of $29,800 with Councilperson Payne seconding, PASSING on a vote of 8-0 with Councilperson Glover abstaining. Chris Grimm- Appropriating Additional Funds: Police Chief Grimm came before the council regarding re -appropriating money for the police department. The first part is money that needs to go back into the general fund that comes from money made off of IPhone trade-ins, a returned payment that was made twice and a claim that was taken out of 2013 but should have been encumbered in 2012. Chief Grimm stated that the non -reverting funds are all income that we take in and Mrs. Harmon had budgeted for 2012 and 2013 without carrying over 2011 money into the appropriations. Chief Grimm stated that the vehicle non -reverting is low currently and the money is there but it has never been appropriated. Chief Grimm stated he would like to re -appropriate the ending balance of the swat account also. Councilperson Samuel stated that the budget is still there and he believes this comes down to convenience versus control. Chief Grimm stated by appropriating this money that is already there keeps him from having to come back to the council every meeting for budget revisions. Mr. Lewis stated this would be an additional appropriation because it is not appropriated in the fund. Councilperson Payne suggested appropriated 50% of the money. Chief Grimm stated this would just make the money readily available to the department and any expenditure that is over $5,000 has to come before the council anyway. Councilperson Samuel made a motion to APPROVE adding the general fund items to the resolution that will be presented by Amy later in the meeting for appropriation. Councilperson Smith seconded the motion with it PASSING on a vote of 7-2 with Councilperson Glover and Gill voting Nay. Councilperson Zastawny made a motion to APPROVE re -appropriating 50% of Vehicle Non -reverting and 50% of Swat by adding it to resolution presented by Amy Deering later in the meeting. Councilperson Smith seconded, PASSING on a vote of 8-1. UNFINISHED BUSINESS: 1. Scott Lewis — 2013 -OR -8 Ordinance Implementing a Temporary Freeze of the Use of City - Issued Credit Cards (Tabled 5/6/13, 5/20/13, 6/3/13): Mr. Lewis requested to table this ordinance just one more time until the next meeting. Councilperson Smith made a motion to TABLE 2013 -OR -8 with Councilperson Payne seconding, PASSING on a vote 9-0. 2. Les Merkley- 2013 -OR -12 Compensation for Safety Director- An Ordinance Fixing the Salaries of Appointed Officers and Employees For All the Departments of the City of Jeffersonville, Clark County, Indiana for the Year 2013 and Repealing Ordinance no 2013 -OR -2 and Ordinance 2012 -OR -49. (Passed on 1St reading 5/20/13 Passed on 2nd reading 6/3/13): Mr. Merkley presented this ordinance on behalf of H.R. stating it reflected the changes from last meeting. Council President Sellers stated she had a meeting with Mrs. Deering and Judge Pierce and he has only spent about $5,000 for the part time employee and if it's okay with the council would like to appropriate $8,500 that from the general fund. (Per Audio Video Recording) Council President Sellers brought up the minimum pay of the clerical position is listed at $11.25, Judge Pierce stated he usually only pays that employee about $8.00/hour, and Council President Sellers suggested the council changing that minimum pay to $7.25. Councilperson Owen stated 2 any other position currently in the pay range. Mr. Merkley stated it is on the current ordinance as coming out of non -reverting and it (clerical part-time) will need to be under City Court. Councilperson Owen made a motion to APPROVE 2012 -OR -12 with the changes of common law clerical worker at a minimum of $7.25 and moving the Clerical part-time from non -reverting court to City Court. Councilperson Gill seconded the motion, PASSING on a vote of 9-0. Mr. Merkley requested the new safety director to begin at $56,000 and the mid -point on the new ranges is $59,000 and will need to be a separate motion from the council. Councilperson Gill made a motion to APPROVE the safety director at $59,000 with Councilperson Owen seconding, PASSING on a vote of 9-0. NEW BUSINESS 1. Shaunna Graf & Nikki Dillion - Wellness Coalition of Southern Indiana: Ms. Graf and Ms. Dillon came before the council requesting a match to Clarksville and New Albany's donation of $2,000 towards the wellness coalition website. This site will host all the different events around southern Indiana and will be a good go to site that will point people in the right directions. The site will also show different information on health issues and where to go in the community. Ms. Graf stated that the YMCA is the fiscal agent. Councilperson Owen made a motion to APPROVE $2,000 from the Sprint account, fund 27, to go to YMCA because they are the fiscal agent and a 501c3 for the Wellness Coalition. Councilperson Smith seconded, PASSING on a vote of 9-0. 2. Umbaugh- 2013 -OR -16 An Ordinance concerning the refunding by the City of Jeffersonville of all or a portion of its Sewage Works Revenue Bonds: An Umbaugh Associate presented an ordinance to authorize the refinancing of the three outstanding bond issues, 1999, 2003, and 2005. BY refinancing the sewage works will be able to save approximately $50-60,000 a year by the final maturity in 2036. This opportunity only exists for a window in time based on interest rates. Mr. Lewis stated that the refund idea was first brought to the Sewer board and they voted and passed on the recommendation to the City Council. The ordinance has been prepared by Ice Miller and been reviewed by Mr. Lewis as well. Councilperson Samuel made a motion to SUSPEND the rules on anticipating passing 2013 -OR -16 on all three readings, with Councilperson Smith seconding, PASSING on a vote of 9-0. Councilperson Samuel made a motion to APPROVE 2013 -OR -16 on all three readings, with Councilperson Gill seconding, PASSING on a vote of 9-0. 3. Scott Lewis- 2013-R-17 A Resolution regarding the Amendment of the Inner City Road Economic Development Plan: Mr. Lewis presented the resolution to approve including Alison Brooke Park without the retention pond, the 10st street widening process 1st phase up to 2016 in anticipation of additional KIPDA funding, and the veteran parkway south side access road into the Economic Development plan. The resolution also includes that a Redevelopment representative report to the Parks Authority regarding Alison Brooke Park monthly. Councilperson Owen made a motion to APPROVE 2013-R-17 with Councilperson Smith seconding, PASSING on a vote of 9-0. 4. Scott Lewis- 2013-R-18 A Resolution regarding the Amendment of the Falls Landing Redevelopment Plan and Clarifying Pledge: Councilperson Owen made a motion to APPROVE 2013-R-18 with Councilperson Smith seconding, PASSING on a vote of 9-0. 3 5. Vicki Conlin —2013 -OR -17 An Ordinance Transferring Certain Funds Within the Same Department: Deputy Clerk Erica Burress spoke on behalf of City Clerk Vick Conlin stating that she is requesting a transfer of funds within the same department in the amount of $3,000 into office supplies. Councilperson Owen made a motion to APPROVE 2013 -OR -17 on a first and seconding reading, with Councilperson Payne seconding, PASSING on a vote of 9-0. 6. Amy Deering — 2013-R-19 A Resolution to Initiate Special Appropriation: ppropriation: Mrs. Deering presented a resolution to advertise for special appropriation. Councilperson Gill asked if the money for the sidewalks is in there and Mrs. Deering stated this includes $200,000 for the sidewalks for Andy Crouch. Mrs. Deering stated this reflects the things added in this meeting for the city court part time person and the police non -reverting and general fund items. Councilperson Julius made a motion to APPROVE 2013-R-19 with Councilperson Owen seconding, PASSING on a vote of 9-0. 7. Amy Deering 2013-OR-18An Ordinance Transferring Certain Funds Within the Same Department: Mrs. Deering presented the ordinance to transfer funds within the same department for things such as the animal shelter sign, National Night out and the tractor for the Street Department. The total comes to $97,500. Councilperson Owen made a motion to APPROVE 2013 -OR -18 with Councilperson Zastawny seconding, PASSING on a vote of 9-0. PUBLIC COMMENT: None COUNCIL COMMENT: Councilperson Smith: None Councilperson Zastawny: None Councilperson Payne: None Councilperson Gill: stated the Jeffersonville National Leadership Institute program graduation was Thursday night and there was a nice turn out. Councilperson Glover: none Council President Sellers: asked Mr. Merkley about when the widening will begin on Thompson lane. Mr. Merkley stated he is planned to meet with the school and waiting on the agreement. Asked if there are any press conferences this week and Mr. Merkley stated not this week. Councilperson Julius: Spoke to Clinton Deckard again and now that there is an awarded contract, he reiterated to him trying to scale down the plan. Councilperson Owen: Introduced Heather as the new assistant of Finance. Also stopped in at station two and saw both new fire apparatuses and will be online be July 1st, 2013. Also invited everyone out and reminded the council of the grand opening at Vissing Park Saturday. 4 Councilperson Samuel: The Jeffersonville Public Art Committee and would like to be on the next agenda for a status report to the Council. Stated he doesn't like having a disagreement with the Chief of Police and his process is if the need is there then they can vote on it as a council. Councilperson Smith made a motion to ADJOURN at 8:30 P.M. with Councilperson Owen seconding, PASSING on a vote of 9-0. ATTESTED BY: Vicki Conlin, City Clerk AP r • OVED BY: onnie Sellers, President 5