HomeMy WebLinkAboutJune 4th, 2013 Y ti
MINUTES OF THE
JEFFERSONVILLE DRAINAGE BOARD
JUNE 4, 2013
The Jeffersonville Drainage Board met on June 4, 2013 at 5:30 P.M. in the City
Building, First Floor Council Chambers, Jeffersonville, Indiana. Chairman Bryant called
the meeting to order with the following in attendance.
Board Members: Staff:
Charlie Bryant Andy Crouch
• * Bob Rogge Dan Matson
Grant Morton Deb Ashack
Steve McCreight Scott Lewis, Attorney
Rick Madden Matt Bell
Dan Christensen Patty Rush
Steve Gill
Chester King
Curt Jacobs
Guest: Lisa Gill with City Council
Siavash Beik and Christopher Burk with Christopher Burk Engineering
Lee Wilburn with Crossdock Development
Scott Moser with Accurus Engineering, LLC
Jorge Lanz with Jacobi, Toombs & Lanz
MINUTES:
Chairman Bryant presented the minutes from May 21, 2013 meeting, asking if
there were any corrections. Mr. Madden made motion to approve the minutes and
seconded by Mr. Rogge. Motion passed unanimously
REPORTS: (Old Business)
Mr. Beik gave a slide presentation for the FEMA Floodplain delineation report
that had been requested from the Board. It was approved a month ago authorizing them
to look at streams on Lick Run, Mill Creek, Lancassange Creek, Ohio River and Silver
Creek Watershed. An update was given showing different phases for structures in each
area for city wide changes. There were Seventy -Five (75) structures added to the 100
year flood plan and Five Hundred and Eight (508) structures removed from the 100 year
flood plan. Mr. King made motion that the Board to authorize Mr. Crouch to file an
appeal to IDNR and seconded by Mr. Christensen. Motion passed unanimously
Mr. Matt Bell advised the Board that they are still interviewing for a summer
employee. He and Mr. Crouch have interviewed several candidates, but will still
continue to search for a few more to interview before making a final decision.
REPORTS: (New Business)
Mr. Scott Moser of Accurus Engineering and Mr. Lee Wilburn of Crossdock
Development were present to address the Board for Approval of Project Madness, Tracts
14B & 14C at River Ridge past Amazon. Mr. Crouch handed out plan for the Board to
review. They are requesting approval for grading only, if any other action takes place
they will have to return to the Board for approval. They have submitted a Rule 5 Erosion
Control plan to Ms. Ashack and she will review that plan. Mr. Rogge made motion to
approve the grading plan only and seconded by Mr. Christensen.
Motion passed unanimously
Ms. Ashack conducted a slide presentation regarding Watershed and Floodplains
for the City of Jeffersonville. Showing on her map was the outline of the city area at
River Ridge and all areas up to Charlestown and out to the County area.
Mr. Matt Bell made a request for proposals notification. This request is official
notification of needed professional services for the City of Jeffersonville Drainage Board.
It is being issued to solicit a letter of interest and other documents from firms qualified to
perform property impervious surface digitization and billing reconciliation. After the
Property Digitization and Billing Reconciliation phases are completed, a billing rate
study may be deemed necessary at which time the selected firm will be the first
considered. A submittal does not guarantee the firm will be contracted to perform any
services but only serves notice the firm desires to be considered. Mr. Gill made motion
for Mr. Bell to proceed with the notifications and seconded by Mr. McCreight.
Motion passed unanimously
JTL REPORT: By Jorge Lanz
STORMWATER MANAGEMENT PLAN UPDATE
Master Plan approved by Board. Subcommittee presented list of projects two
months ago.
ROSELAWN CT. & MAGNOLIA AVE. DRAINAGE IMPROVEMENTS PROJECT
Pre - Design Estimated Construction Cost: $475,000, Total Project Cost: $595,000
Bids were opened at the Drainage Board meeting on May 21 King's Trucking
is the apparent low bidder at $500,377.00. Meeting with Property Owners to
review easements. Waiting on Permit approval with IDEM & USACE
This project will impact approximately 293 properties.
CALLAWAY DRIVE PIPE REPLACEMENT PROJECT
Bids were opened at the Drainage Board meeting on May 21 Dan Cristiani
Excavating is the apparent low bidder at $159,116.00. City Engineer is securing
easement from Quarry property.
Ms. Ashack advised the Board that they have received a Certificate of
Recognition from May 30, 2013 for Implementation for the MS4 Stormwater
Quality Management Plan Associated with Illicit Discharge Detention and Elimination
and a Certificate of Recognition for Implementation of the MS4 Stormwater Management
Plan Associated wit Public Education & Public Participation that is beyond their
Stormwater Quality Management Plan. Best Management Practices all given by the
Indiana Department of Environment Management.
Mr. McCreight will be checking into a difference from the Grantline Nursery of
cost for plants in the amount of $400.00. Will advise the Board when he finds out
difference in cost from their bid.
Councilwoman Lisa Gill inquired about the storm drain on Coots Avenue. Had
requested to have it checked to make sure it is not blocked. Information had been given
that Mr. Long on Keyhole may have brought in some dirt. It will be checked out and
reported back to Ms. Gill
Mr. Morton reviewed the claims with the Board with an additional of $37,792.00
for Mr. Bell's truck. They had a deadline on money due for his truck and it was added to
the claims for approval. Mr. Morton made a motion to approve the claims in the amount of
$96,595.74 which includes the added claim. Mr. Gill seconded the motion.
Motion passed unanimously
Mr. Gill asked Attorney Lewis information regarding the Drainage Board Bonds.
It will be introduced at the June 17 City Council meeting to have the Bond Ordinance
approved.
Councilwoman Gill asked Attorney Lewis if all bids should not go to the Clerk's
officer and recorded before opening of the bids. It is a recommendation that they go to the
Clerk's office to be stamped and recorded.
Our next meeting will be held on June 18, 2013. Mr. Gill made motion to dismiss
at 7:09 P.M. and seconded by Mr. McCreight.
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