HomeMy WebLinkAboutJune 3rd, 2013 special meeting Jeffersonville Parks Authority
Special Meeting
Monday, June 3, 2013
The Jeffersonville Parks Authority met for a special meeting in Room 101, City Hall, Jeffersonville, IN on
June 3, 2013 at 6:45pm. Members present: Mike Smith, Connie Sellers, Lisa Gill, Board President Ed
Zastawny, Nathan Samuel, Bryan Glover, Dennis Julius, Absent: Zach Payne and Matt Owen. Also
Present: Scott Lewis, the Board Attorney, Jamie Lake and Matt Gullo with Kovert Hawkins.
President Zastawny stated that the only agenda item for this meeting is regarding the Soccer and
Football Complex. Member Smith made a motion to APPROVE the agenda regarding the Soccer and
Football Complex with Member Sellers seconding, PASSING on a vote of 7 -0.
President Zastawny stated three motions need to be made today. A motion to reject the bids that were
made, a motion to reject the bids that were related to the security package, and lastly a motion to
authorize Kovert Hawkins to go ahead and proceed to rebid the project alternates in order to take out
the building and to make some changes such as fill changes (use less dirt) and some other small
modifications.
Member Sellers made a motion to REJECT all bids related to the Soccer and Football Complex, with
Member Gill seconding, PASSING on a vote of 7 -0.
Member Sellers made a motion to REJECT the security bid, with Member Smith seconding, PASSING on
a vote of 7 -0.
President Zastawny asked Mr. Gullo with Kovert Hawkins to address the board with the list of
modifications. Mr. Gullo stated that some of the modifications include eliminating the building and
reducing the amount of fill brought to the site. Mr. Gullo stated that the contingency is going to be
reduced by $100,000 with the building deducted from the project. Mr. Gullo explained that there are
two different alternates that will reduce the sum including two different types of turf system — one is a
non -cork system which is about $100,000 to $150,000 less. Mr. Gullo stated that with these changes the
total budget will fall under $5,000,000.
President Zastawny stated that after meeting with Member Sellers, Paul Northam, Jamie Lake and Paul
Duckworth and looking at all the options, they feel confident that the appearance and the playability of
the complex will still be very good after the modifications. President Zastawny also stated that there is
hope that eliminating the building will increase the number of bidders.
Member Smith made a motion to authorize Kovert- Hawkins to rebid with alterations, with Member
Sellers seconding, PASSING on a vote of 7 -0.
Member Smith stated that he has had constituents tell him that they were disappointed to see the
building be eliminated from the project. President Zastawny explained that the property will still be
prepared for a building by having a pad built, utilities brought in and doing the sub -grade work in case
the board decides to build in the future.
Member Smith made a motion to ADJOURN AT 7:OOpm, with Member Sellers seconding, PASSING on a
vote of 7 -0.
Parks Authority Preside' t