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HomeMy WebLinkAboutMay 20th, 2013 Jeffersonville Parks Authority Monday, May 20, 2013 The Jeffersonville Parks Authority met in regular session in Room 101, City Hall, Jeffersonville, IN on May 20, 2013 at 6:OOpm. Members present: Mike Smith, Zach Payne, Connie Sellers, Lisa Gill, Board President Ed Zastawny, Matt Owen, Nathan Samuel, Bryan Glover, Dennis Julius. Also Present: Scott Lewis, the Board Attorney, Parks Director Paul Northam, Jamie Lake and Matt Gullo with Kovert Hawkins and Paul Duckworth with CCSA. Member Samuel made a request to add Glossbrenner Park to the agenda under New Business and Mr. Northam made a request to remove Sandy Knott from the agenda under Director's Report. Member Gill made a motion to APPROVE the agenda with the changes, with Member Julius seconding, PASSING on a vote of 9 -0. Member Samuel made a motion to APPROVE the minutes from April 22, 2013 with member Payne seconding, PASSING on a vote of 9 -0. Member Payne made a motion to APPROVE the Parks Claims in the amount of $51,568.16, with Member Smith seconding and Member Julius abstaining, PASSING on a vote of 8 -0. A. OLD BUSINESS 1. Aquatics Contract: Mr. Northam came before the board to ask for approval of a contract with K- BERT Industries which is a local company named Orange Leaf Frozen Yogurt. The company is requesting to sell frozen yogurt inside the Aquatic Center. Mr. Lewis stressed the importance of liability insurance since K -BERT Industry employees will be selling on city property. Member Smith asked Mr. Northam how the city chooses which outside vendors are allowed to sell at the Aquatic Center and Mr. Northam stated that the company approached them and the frozen yogurt product doesn't compete with anything the concession stand is selling. Member Samuel asked Mr. Lewis if the city needed to get quotes from similar companies and allow them all to bid before making a decision on the vendor. Mr. Lewis stated that no bid is necessary as this would be entering into an agreement to provide professional services, but the city could put it to bid if they wanted to. Member Julius suggested a trial basis rather than a four -year contract. Member Gill asked Mr. Northam who was going to be responsible for the money and the number of cups that are sold and Mr. Northam stated that the company would be on the honor system. President Zastawny stated that he is more comfortable with a one -year contract so long as Mr. Lewis doesn't find any conflicts in the contract. After discussion, Mr. Northam suggested coming back at the next meeting with answers on many of the questions the board presented and make a decision at a later date. Member Owen made a motion to TABLE the contract, with Member Glover seconding, PASSING on a vote of 9 -0. B. NEW BUSINESS 1. Nathan Samuel - Glossbrenner Garden: Member Samuel asked the board to consider who should be responsible for the Glossbrenner Garden if the city took it over. Member Samuel stated that the end of the Big Four Ramp is going to be just a block away from the Garden which is located on the corner of Spring and Chestnut Streets and is owned by Historical Landmarks. Member Samuel stated that the City Pride Committee has worked hard on the upkeep of the Garden, but feels that the city should not continue placing money into a private property. Member Samuel suggested that while the city is redoing the streetscape on Chestnut, the Glossbrenner Garden corner could possibly be incorporated into it. Member Julius stated that he spoke to City Pride Co- Chairman Peggy Duffy and she was willing to agree placing the Garden under the Parks Department if that is where it needs to go. After discussion, it was decided that Member Julius will contact Peggy Duffy and ask her to contract Historical Landmarks so that they can both attend the next Park's Board Meeting to make a formal request for the Parks Department to take over Glossbrenner Garden. C. DIRECTORS REPORT 1. Matt Gullo — Woehrle Athletic Complex Update: Mr. GuIIo stated that the Woehrle bids came in a little high due to the high cost of fill dirt which has risen from $8 per cubic yard to $25 per cubic yard. Due to the drainage requirements on the Woehrle property, there is a need for approximately 55,000 cu yards of soil to build up that site as well as make the fields playable. Mr. GuIIo stated that after contacting AML to find out how they could make the budget work at the original stated amount of $5 million dollars, they stated that the building would have to be completely taken off of the project. AML has given a credit of $2,809,950 for when the board is ready to build the building, and gets all the site utilities up and ready to go. The base bid total is $4,179,050 and then adding the roadwork alternate makes the total $4,543,050. Mr. Gullo stated that for this amount of money it can provide the city with a nice set of fields for soccer, relocate the football complex, and improve the roads and parking on the site. Mr. Gullo stated that the alternates that are considered for the site would be the playground, bleachers and the press box which would be associated with the turf field. Mr. Gullo stated that if the board decided to place the alternates in, they would get the base bid without the building, all the site work, the turf field, playground, bleachers and press box bringing the total to $4,786,050. Member Julius questioned if another property without drainage issues could be purchased to service as the site for the complex, but President Zastawny responded that land prices have also been inflated by the bridges project. President Zastawny stated that the Parks Authority plans to get in touch with the Clark -Floyd Regional Tourism Bureau to see about asking for help with funding for the project. There was discussion as to whether or not the project would have to be rebid if the building was eliminated and attorney Scott Lewis stated that without the building as part of the plan, the entire project may need to be refigured. Mr. Gullo warned that the price of fill dirt will remain high and delays on the project could become costly. Mr. Lake stated that they can hold the bids that were received for 45 days without action. After that time, they need to either reject or accept. The board stated that they will act at the next Parks Authority board meeting. 2. Paul Northam — Report: • Mr. Northam discussed options for water fountains at Vissing Park — free standing, or one attached to the wall, with the cost being around $2,500 - $2,900. Installation will cost another $1,500 - $2,000 for a total of about $4,000 - $5,000 per water fountain. Member Gill questioned which fountain option would be more durable due to vandalism. Mr. Northam stated that they are both advertised as being vandal - proof. Mr. Northam indicated that there needs to be a water fountain in the north side of the park and one in the south side of the park. • Mr. Northam stated that the Aquatic Center is ready to open this Saturday, May 25. Greater Clark County Schools has a learning program that they award to one of their schools every year and this year they had a tie so two schools received a day at the Aquatic Center. Thomas Jefferson Elementary had their pool party today and Bridgepoint Elementary will have their party tomorrow. • Mr. Northam stated that the RiverStage opens this Friday night May 24 for the concert and Saturday, May 25 for the movie. • Mr. Northam stated that a lot of work has taken place at Colston Park. The fences and bleachers have been torn down, but the light posts and restrooms will stay in place in case an event would take place there in the future. Mr. Northam stated that Parks plans to clean up the park and plant grass seed making the park a green space. • Mr. Northam responded to some of the problems at Vissing Park that were brought up at the last Parks Authority meeting. The earth that was settling around the bollards has been taken care of, and hazards regarding the irrigation and the electric have both been fixed. Member Smith asked about the drainage on Field #2 and asked if there was flooding into the restrooms due to the rain. Mr. Northam stated that the water has not flooded into the restrooms and is draining the way it is supposed to and have had no problems with Field #1 except for as little water in the outfield and Parks took care of that with some drains down the left field line. Mr. Northam stated that he has received some comments from people about the concrete wall on the left field line of the lower field and the danger of someone running into that. Mr. Northam stated that Parks is looking into putting up some exterior grade padding that would go along that entire wall and into the outfield below the scoreboard. D. REPORTS AND COMMENTS 1. Public Comments None 2. Parks Authority Member Comments: Member Smith: Suggested looking into having some local artists do some design painting on the boarded -up windows of the Fieldhouse with possibly a basketball or volleyball theme, or any sport that takes place in the Fieldhouse. Member Payne: None Member Sellers: None Member Gill: None Member Glover: None Member Julius: None Member Owen: None Member Samuel: None President Zastawny: Looking back on the $2 million spent on the Aquatic Center and the $2 million spent on the baseball complex, President Zastawny asked the board if they now feel that those complexes were worth building as they are used and enjoyed by so many. President Zastawny feels that although the Woehrle Athletic Complex is expensive and didn't quite go as planned, feels that it's a good project and the board should look at it Tong -term. Member Julius made a motion to ADJOURN AT 6:58pm, with Member Owen seconding, PASSING on a vote of 9 -0. WV 7:,/ 1 I / Parks Authority Presid n t