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HomeMy WebLinkAboutJune 12, 2013 MINUTES OF THE BOARD OF PUBLIC WORKS OF THE CITY OF JEFFERSONVILLE, INDIANA June 12, 2013 Mayor Moore called the meeting to order at 9:30am and on the call of roll were Councilperson Bryan Glover and Public Works Coordinator Rick Lovan. Also present: Fire Chief Eric Hedrick, Assistant Fire Chief Bruce DeArk, IT Director Matt Dyer, Building Commissioner Russ Segraves, City Engineer Andy Crouch, WWTP Director Len Ashack, Storm Coordinator Deb Ashack, WWTP Assistant Director Lori Kearney, Street Commissioner David Hosea, Police Chief Chris Grimm, Sewer Office Manager Elisha Dale, Assistant Controller Heather Metcalf, Human Resources Director Kim Calabro, Corporate Attorney Les Merkley, Grant Writer DeLynn Rutherford, Redevelopment Director Rob Waiz, Planning and Zoning Director Shane Corbin, Parks Superintendent Paul Northam, Executive Assistant Judith VanGilder, Administrative Assistant Candy Stewart. Councilperson Glover made a motion to approve the June 5, 2013, minutes with Mr. Lovan seconding, PASSING on a vote of 3 -0. Mr. Lovan made a motion to approve payroll, with Councilperson Glover seconding, PASSING on a vote of 3 -0. Mr. Merkley added the following items to today's agenda. Under Old Business: 1) Resolution Accepting Ownership of Glossbrenner Gardens. Under New Business: 1) Bid Openings Big 4 Station, and 2) Ratification and Acceptance of AML Contract of Police Station. OLD BUSINESS: 1. Anita Parker — Did Not Consent to Virginia Avenue Name Change: Ms. Parker stated that she has lived at 704 Virginia Avenue for 41 years and was shocked to come home one day and her street was renamed Amanda Cole Avenue. Ms. Parker stated that no one informed her that the street name was going to change. The board showed Ms. Parker a signed petition that the city was given which included her signature agreeing to the change. Ms. Parker explained that this was not the form she had signed, but a misrepresentation of her signature from a survey that she signed a couple of years ago relating to gasoline prices. Mayor Moore explained to Ms. Parker that there are two streets in Jeffersonville named Virginia Avenue which creates a public safety crisis for first responders. Mayor Moore suggested having a meeting with the residents to talk and try to work everything out. 2. Resolution Accepting Ownership of Glossbrenner Garden: Mr. Merkley requested approval of a Resolution accepting ownership of Glossbrenner Garden. Mr. Merkley stated that the Glossbrenner Garden which is located at 101 W. Chestnut has been owned by Indiana Landmarks and maintained by the City Pride Committee. Mr. Merkley explained that a quick - claim deed to the city will be made, the garden will remain a green space, it will remain named Glossbrenner Garden, the plaques will remain in place, and design and landscaping will remain unchanged. Indiana Landmarks and Peggy Duffy with the City Pride Committee came before the City Council at the last meeting. At that meeting, Ms. Duffy agreed that City Pride will continue to maintain the Garden. Councilperson Glover asked Mr. Merkley if the property would fall into 1 disrepair, who would take over the maintenance of the Garden and Mr. Merkley stated that the city would be responsible. Mr. Lovan made a motion to approve the Resolution for the City of Jeffersonville to accept ownership of Glossbrenner Garden, with Councilperson Glover seconding, PASSING on a vote of 3 -0. NEW BUSINESS: 1. Bid Openings — Big Four Bridge: Mr. Merkley opened bids for the Big Four Station at the foot of the Big Four Ramp and are as follows: • MAC Construction — base bid $5,423,000 Alternate #1 $40,000 • Wycliffe Enterprises — base bid $4,230,000 Alternate #1 $35,000 • Pace Contracting — base bid $4,600,000 Alternate #1 $10,000 • Hall Contracting — base bid $6,722,000 Alternate #1 $96,000 Mr. Merkley recommended the board take these bids under advisement, review them further, and make a decision at a later date. Councilperson Glover made a motion to take the bids under advisement, with Mr. Lovan seconding, PASSING on a vote of 3 -0. 2. Detrick Bland — Fundraising for Claysburg: Mr. Bland explained that he has been involved with helping kids in the Claysburg area for many years and is here today to ask the city for any support it can give. Mr. Bland stated that funds raised go toward helping intercity kids in our community such as providing school clothes, books, pens, etc. Mr. Bland also requested that the city reopen the Spring Hill Pool. Mr. Lovan stated that Mr. Bland discussed with him the possibility of sponsoring a roadblock to raise funds for his organization. Mayor Moore stated that he is not comfortable fighting the ordinance that is in place by the City Council prohibiting average citizens sponsoring roadblocks due to the city's liability. Mayor Moore assured Mr. Bland that Claysburg has the support of his administration and stated that if the city can be of help in some other way, they will. 3. Les Merkley — Ratification and Acceptance of AML Contract of Police Station: Mr. Merkley stated that Redevelopment awarded AML the contract for the Police Station. Since the day -to- day management of the project and the basic change orders will come through the Board of Public Works, Mr. Merkley requests that the BPW ratify the contract with AML. Mr. Merkley stated that the base bid was awarded to AML in the amount of $6,256,000. Mr. Lovan made a motion to ratify the contract with AML for $6,256,000, with Councilperson Glover seconding, PASSING on a vote of 3 -0. 4. Police Chief Grimm — Speeders on Shungate: Chief Grimm addressed the board with complaints he has received in reference to speeders on Shungate. Chief Grimm explained that there are only two speed limit signs on that road — one at Salem -Noble Road and one at Utica - Sellersburg Road and requests putting up at least two more signs in the middle to help the Police with enforcement. Mayor Moore requested that Chief Grimm and Street Commissioner David Hosea make a decision as to where to place the signs and then bring this information back to the BPW to be put to a vote. 2 ADJOURNMENT: Councilperson Glover made a motion to adjourn at 10:03am, with Mr. Lovan seconding, PASSING unanimously. Mayor ATTE r BY: 1 City Clerk 3