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HomeMy WebLinkAboutMay 20, 2013COUNCIL PROCEEDINGS OF THE COMMON COUNCIL OF THE CITY OF JEFFERSONVILLE, INDIANA May 20th, 2013 The Common Council of the City of Jeffersonville, Indiana met in regular session in Room 101, 500 Quartermaster Court, Jeffersonville, Indiana at 7:OOpm, on Monday May 20th, 2013. Council President Connie Sellers, with Vicki Conlin, City Clerk, called the meeting to order at 7:07 pm. President Seller asked those in attendance to stand as Bobby Campbell gave the invocation. Council President Sellers then led all those present in the Pledge of Allegiance to the Flag. The roll call and those present were: Councilperson Smith, Councilperson Gill, Councilperson Zastawny, Councilperson Samuel, Council President Sellers, Councilperson Vice President Julius, Councilperson Payne, Councilperson Glover and Councilperson Owen. APPROVAL OF THE AGENDA: Councilperson Gill made a motion to APPROVE the agenda with the removal of items two and three under New Business. Councilperson Smith seconded, PASSING on a vote of 9-0. MINUTES TO BE APPROVED: Councilperson Samuel made a motion to APPROVE the Council minutes from May 6th, 2013 with Councilperson Gill seconding, PASSING on a vote of 9-0. Councilperson Samuel made a motion to APPROVE the Council workshop minutes from May 13th, 2013 with the changes to the location of the meeting and the vote number for the claim that was approved. Councilperson Gill seconded the motion, PASSING on a vote of 9-0. CLAIMS TO BE APPROVED: General Claims: Mrs. Deering presented the general claims list with a hand carried claim to Steve Voelker for a lost lawsuit in the amount of $90,070.91. Mrs. Deering also had two additional hand carried claims for the Fire department credit card in the amounts of $80.42 and $353.11. This brings the grand total of the claims list for approval to $670,473.70. Councilperson Smith stated his concerns about taking money out of gaming. Councilperson Payne made a motion to APPROVE the general claims with Councilperson Zastawny seconding and PASSING on a vote of 7-1-1 with Councilperson Glover voting nay and Councilperson Julius abstains. REPORT OF THE CLERK: none at this time DEPARTMENT HEAD REPORTS: Chris Grimm: 1. Job Description Change: Chief Grimm came before the council requesting approval of the change of a job description title. Chief Grimm stated that Anne Langley is currently titled at an Administrative Assistant 1 and would like to have her titled at Administrative Assistant 2. Chief Grimm stated that Mrs. Langley is currently at the top of her pay grade and this would move her pay grade up to a 5 on the current scale through reclassifying her position. Councilperson Zastawny made a motion to APPROVE the change from Admin 1 to Admin 2 with Councilperson Owen seconding, PASSING on a vote of 9-0. 1 2. COPS Hiring Grant: Chief Grimm requested council approval to apply for a grant that will fund up to four new officers for three years at $125,000 per officer for the life of the grant. This amount would come down to $41,000 a year per officer for three years. Chief Grimm stated the grant deadline is June 4th and is unsure how long it would take to receive any money that would be awarded. Councilperson Julius expressed concern about sustaining that pay after the three years. Councilperson Smith stated he would not be supporting this because he is fiscally conservative, he does not support more taxes, and would like to take care of the employees that the city has currently. Chief Grimm stated he understood, but would not be doing his job if he let the grant pass by without at least asking. Councilperson Zastawny made a motion to apply for the grant for only one new hire. Councilperson Payne seconded. A roll call vote was taken. Yay Nay Councilperson Smith Nay Councilperson Zastawny Yay Councilperson Payne Yay Councilperson Gill yay Councilperson Glover yay Council President Sellers Nay Council Vice -President Julius Nay Councilperson Owen Yay Councilperson Samuel Nay The Motion PASSED on a vote of 5-4. Morgana Landrum 1. Timekeeping system -police and fire: Ms. Landrum came before the Council from the H.R. Department requesting approval of funds to purchase Keonos & Telestaff timekeeping system for both fire and police. Chief Grimm stated that it will allow officers to log in on a computer to clock in as well as allow him to log in from anywhere and see the schedule. He believes this will help the overtime issue and is okay with it coming from LOIT. Chief Hedrick concurred stating he agrees and supports the system. Ms. Landrum stated that every computer will have it and it does have a GPS time stamp. The software will flow through the future finance software BSNA. Councilperson Owen made a motion to APPROVE the lease option for the system to be funded through LOIT subject to advertisement of additional appropriation, with Councilperson Smith seconding, PASSING on a vote of 8-0. Councilperson Smith abstained since it was the first time he had seen anything thing about it and it is a $100,000 system 2. Timekeeping system- Civil City: Ms. Landrum presented a $14,000 proposal for the timekeeping system for the remaining departments that will include actual time clocks. Ms. Landrum stated that those who have computers can log in from their computer. Councilperson Glover questioned if it would be possible to have a workstation for people to log in at and it could be cheaper than a time clock. Ms. Landrum stated that drainage has already pledged to put money toward this. Ms. Deering stated that this is not in addition to the software package that was approved last year. It is included in the original package presented. The council told Mrs. Deering that she does not need any more approval from them if it is in her budget. 2 UNFINISHED BUSINESS: 1. Scott Lewis - 2013 -OR -7 Ordinance Prohibiting The Appointment of Any Person to Any City Board, City Commission or City Committee Who Has Filed Pending Litigation Against the City. (Passed on 2"d reading): Mr. Lewis stated that he added a clause for businesses to be prohibited as well as individuals and it shall not apply to anyone who is currently serving on a board. Councilperson Samuel asked about if they are up for reappointment and their term has expired if this applies. Mr. Lewis stated that a reappointment would mean they are not a current member if their term expired. Councilperson Owen made a motion to APPROVE on a third and final reading, with Councilperson Gill seconding, PASSING on a vote of 9-0. 2. Amy Deering — 2013 -OR -9 An Ordinance Amending Ordinance 2012 -OR -48 Ordinance of Appropriation Reduction (Passed on 1St and 2"d reading): Mrs. Deering presented 2013 -OR -9 for the circuit breaker cuts to the Council for a third and final reading. Councilperson Owen made a motion to APPROVE 2013 -OR -9 on a third and final reading, with Councilperson Zastawny seconding, PASSING on a vote of 9-0. 3. Kim Calabro- 2013 -OR -10 An Ordinance Establishing Non -Collective Bargaining Salary/Wage Administrative Policy and Repealing Prior Policy. (Passed on 1st and 2"d reading for Pay Grades not Administrative Policy): H.R. Director Mrs. Calabro presented 2013 -OR -10 to the council for a third and final reading. Councilperson Zastawny stated he felt that where it said in the second paragraph on page four that this should be done every two years, that it could go as far as every four years. Councilperson Glover suggested taking the years out all together so the sentence would say "as business needs dictate." Mrs. Conlin brought up to the council that only the pay grade was approved at the last meeting and not the policy even though they are companion documents. Councilperson Glover made a motion to APPROVE the pay range addendum on a third and final reading, with Councilperson Gill seconding, PASSING on a vote of 9-0. Councilperson Glover then made a motion to SUSPEND THE RULES on anticipation of passing 2013 -OR -10 policy with the suggested change in paragraph two page four on all three readings. Councilperson Zastawny seconded, PASSING on a vote of 9-0. Councilperson Zastawny made a motion to APPROVE 2013 -OR -10 on all three readings with the suggested changes, with Councilperson Glover seconding, PASSING on a vote of 9-0. NEW BUSINESS 1. Dan Williamson -ProMedia: Mr. Williamson came before the Council to present an update on the work ProMedia has and is doing for the City of Jeffersonville. Mr. Williamson stated that they are at the weekly BPW meetings so that they can stay up to date on any information that needs to go out to the public via Facebook. Mr. Williamson stated that since November the Facebook page has 25,000 users who are actively engaging in the page. There have been 245,000 people who have seen the Facebook posts due to "friends of friends." Councilperson Gill asked if there is a way to put on the city website what is going on around the city. Mr. Williamson stated that that is mostly what the Facebook page is for, but he can look into putting a live scroll to link the Facebook page to the city website. Councilperson Zastawny asked about selling ads to supplement the cost of the newsletters. Mr. Williamson stated he believes they can get majority if not all of the cost of newsletter supplemented through selling ads. The Council thanked him for his time. 3 2.Nathan Samuel-Glossbrenner Park: No update at this time. 3.John Kraft, Esq.- 2013 -OR -11: An Ordinance Vacating Alleyways, Roadways and Public Ways: Mr. Kraft came before the Council requesting approval of a vacation of a ten -foot stretch of land pursuant to a petition filed by Ernstberger and Camphire Properties Inc. Mr. Crouch stated he does not see this vacation as a problem. Councilperson Owen made a motion to APPROVE 2013 - OR -11 on a final reading, with Councilperson Zastawny seconding, PASSING on a vote of 9-0. 4.Nathan Samuel — 2013-R- 14: A Resolution Designating the Jeffersonville Public Arts Committee as the Body to Review, Consider and Determine the Creation and Placement of Public Art on City Owned Property Subject to Certain Approvals: Councilperson Samuel presented 2013-R-14 to the council for approval that will designate the Jeffersonville Public Arts Committee to the guide those seeking to approval to place art on a city owned property. The arts committee will act as a point of contact to point that person in the right direction for the approval and permission. Councilperson Samuel made a motion to APPROVE 2013-R-14 with Councilperson Zastawny seconding, PASSING on a vote of 9-0. 5.Amy Deering- letters to Clark County Assessor and Auditor granting overwrite of time requirements for form 301 ERA and CF-1/PP: Mrs. Deering requested approval of letters to auditor and assessor to request to overwrite the rime requirements for the form 301ERA and CF-1/PP filing. Mrs. Deering stated this is regarding the tax abatements Mrs. Phillips addressed at the last meeting and she only has one letter for one company, but there are also two other companies that will have a letter sent on their behalf. Councilperson Owen made a motion to APPROVE the letters, contingent on Mrs. Conlin receiving the other letters with identical languages for the other two companies. Councilperson Zastawny seconded, PASSING on a vote of 9-0. 6.Kim Calabro- 2013 -OR -12- An Ordinance Fixing the Salaries of Appointed Officers and Employees For All the Departments of the City of Jeffersonville, Clark County, Indiana for the Year 2013 and Repealing Ordinance no 2013 -OR -2 and Ordinance 2012 -OR -49: Mrs. Calabro presented 2013 -OR -12 to the council for approval of the right pay grades that were previously approved. There is a change of $505 to $50 in section II. H. Another change in section II.J. is clarified by per week where it was never clarified before. Councilperson Samuel brought up a concern regarding section II. A. regarding the percent of base pay. Mrs. Calabro stated she will check with Mr. Merkley. Councilperson Smith made a motion to APPROVE 2013 -OR -12 on a 1St reading with Councilperson Owen seconding, PASSING on a vote of 9-0. Mrs. Calabro stated she has one more request on behalf of the mayor. The mayor is requesting raising Amy Deering, the city's new controller to $80,000. Councilperson Sellers stated she is where she is supposed to be based off experience and where HR Consultant Liz Gross stated she should be at. 4 7.Les Merkley — 2013 -OR -13- Ordinance Granting Petition to Vacate A Public Right -Of -Way (Being part of Howell Street in Highland Heights): City Engineer Andy Crouch spoke to the council on behalf of City Attorney Les Merkley requesting approval of 2013 -OR -13 that will vacate a public right of way. Council President Sellers opened a public Hearing at 9:09 P.M. and with no further comments she closed the public hearing at 9:10 P.M. Mr. Crouch stated the owners on both sides of right of way have been maintaining the property and ask that they take ownership of what they have been maintaining. After discussion with the clerk, Councilperson Zastawny made a motion to APPROVE 2013 -OR -13 with changing the wording so that the owners required to record the ordinance instead of the clerk. Councilperson Gill seconded, PASSING on a vote of 9- 0. 8.Les Merkley- 2013-R- : A Resolution of Declaration of Official Intent to Reimburse Expenditures Councilperson Gill made a motion to TABLE with Councilperson Smith seconding, PASSING on a vote of 9-0. PUBLIC COMMENT Sharon Hilton: Animal rights advocate, Sharon Hilton, came before the council requesting approval to buy a sign for the animal shelter until the council can place a new sign up. Mrs. Hilton stated she has bought one and had it placed on 10th street and would like to get a similar one for the animal shelter at her own expense. Councilperson Glover stated that once the council gets a new sign up they will find a place to move Mrs. Hilton's purchased sign to help direct people in the direction of the shelter. Councilperson Glover stated he will bring it up at BPW on Wednesday and will check with Shane Corbin to see if they have to relocate the sign, if they can put it close to the bridge by the shelter. COUNCIL COMMENT Councilperson Smith: asked Clinton decker to come before the next meeting at 6:00 for a workshop. He will have a presentation for the council. In addition, Councilperson Smith stated he went to the marina meeting and it was very well attended and believes the second meeting will be even better Councilperson Zastawny: none Councilperson Payne: none Councilperson Gill: thanked the police and fire for their hard work as part of police/fire appreciation week. Councilperson Gill stated she attended the art exhibit at Bales and is blown away by the talent in Jeffersonville. Councilperson Gill Thanked Steel Dynamics for partnering with City Pride in working at Warder Park. Councilperson Glover: none Council President Sellers: stated that the Council will need to appoint someone to be on the 911 steering committee and Councilperson Smith stated he would like to serve on that. Councilperson Samuel made a motion to APPOINT councilperson Smith to the 911 steering committee, with Councilperson Julius seconding, PASSING on a vote of 9-0. Council President Sellers stated she is on the steamboat days committee and confirmed that they are trying to get everyone involved. 5 Councilperson Julius: gave a handout on wellness coalition of Southern Indiana. He believes they will be coming soon to ask us to be a part of this and this handout gives the council a chance a to read over and look at the information before they come before the council. Councilperson Owen: thanked the mayor for his veto of 2013-R-7 and thanked the council for allowing the veto to stand. Councilperson Owen asked if the council can send a collective letter to the mayor to request a member of the administration to come to the council meetings when they have something on the agenda. Mr. Lewis stated there does not need to be a motion. Councilperson Samuel: stated that JPAC met this afternoon and they talked about utilizing Market and Spring Street on Saturday afternoons for some mobile art groups with glass blowing, food vendors, etc. This will be down close to the Big Four when it is opened. The next meeting is June P. Also asked why cable TV does not show emergency statements on all channels and would like to put in a request to Insight. Councilperson Samuel stated he talked to Mr. Merkley about it and he wrote a letter to send to Insight. Also stated he attended a meeting regarding a 5 day celebration for next year when the Belle of Louisville turns 100 years old. Jeffersonville Steamboat days will try to coordinate with this festival in Louisville. Councilperson Smith made a motion to ADJOURN at 9:10 P.M. with Councilperson Julius seconding, PASSING on a vote of 9-0. APPROVED BY: "KA. Connie Sellers, President ATTESTED BY: •Vi;41L Vicki Conlin, City Clerk 6