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HomeMy WebLinkAboutMay 22nd, 2013 MINUTES OF THE BOARD OF PUBLIC WORKS OF THE CITY OF JEFFERSONVILLE, INDIANA May 22, 2013 Mayor Moore called the meeting to order at 9:35am and on the call of roll were Councilperson Bryan Glover and Public Works Coordinator Rick Lovan. Also present: Assistant Fire Chief Bruce DeArk, IT Director Matt Dyer, Building Commissioner Russ Segraves, City Engineer Andy Crouch, Assistant City Engineer Bill Dixon, WWTP Director Len Ashack, Street Commissioner David Hosea, Assistant Police Chief Scott Oliver, Sewer Office Manager Elisha Dale, Controller Amy Deering, Human Resources Director Kim Calabro, Human Resources Generalist Morgana Landrum, Corporate Attorney Les Merkley, Planning and Zoning Director Shane Corbin, Parks Superintendent Paul Northam, Executive Assistant Judith VanGilder, Administrative Assistant Candy Stewart. Councilperson Glover made a motion to approve the May 15, 2013, minutes with Mr. Lovan seconding, PASSING on a vote of 3 -0. Councilperson Glover made a motion to approve payroll, with Mr. Lovan seconding, PASSING on a vote of 3 -0. OLD BUSINESS: 1. Rick Lovan — Resident Parking Spaces at Old Bridge Inn B &B: Mr. Lovan followed up on last week's discussion concerning Resident Only parking spaces at the Inn. Mr. Lovan stated that the Chestnut Street project is going to take away two of their four spaces. Mr. Merkley stated that the current ordinance does not specify how many Resident Only parking spaces a resident may have so it's his interpretation that it is up to the discretion of the BPW as to how many they want to grant, or the Council may want to put a limit in the ordinance. 2. Shane Corbin — Animal Shelter Sign from Sharon Hilton: Mr. Corbin stated that an architect has designed a code - approved ground monument for the shelter, but it hasn't been constructed yet and the funding has not been allocated. Mr. Corbin stated that he spoke with Councilperson Zastawny who stated that the Council is ready to move forward with the new monument sign. The City Council has discussed the donation of the temporary sign with Ms. Hilton and she has agreed to have her sign moved closer to the shelter when the new monument sign is funded, constructed and installed. Councilperson Glover asked whether the temporary sign meets the code requirements and Mr. Corbin stated that since it's a temporary sign it will be ok. Mr. Lovan agreed to oversee the wording of the temporary sign. Councilperson Glover made a motion to accept the donation from Sharon Hilton for the Animal Shelter sign, seconded by Mr. Lovan, PASSING on a vote of 3 -0. 3. Kronos and Telestaff Lease Approval: Mr. Merkley followed up on last week's request by Human Resources to approve the software program with Kronos and Telestaff. There were questions as to whether or not the money had been appropriated for the public safety portion of the lease. This was discussed at the City Council meeting and Councilperson Glover stated 1 that the funding was appropriated out of LOIT. Ms. Landrum stated that the city is buying the systems outright, but are doing so on a lease payment for 36 months to spread the money out. Councilperson Glover wanted to be clear that the Council did not appropriate the money, they just made a motion to approve this expenditure out of what they have to appropriate. Mr. Lovan made a motion to APPROVE the lease, with Councilperson Glover seconding, PASSING on a vote of 3 -0. 4. Les Merkley — Door -to -Door Sales: Board members were given a copy of the Door -to -Door Solicitation Ordinance and a summary from the Police Department outlining what is necessary to obtain a permit. Mr. Merkley stated that the ordinance defines transient merchants but doesn't license or regulate transient merchants, i.e., people who set up food stands. Mr. Merkley feels that the ordinance needs to be amended so that those individuals are licensed and regulated. Assistant Chief Oliver advised the board to contact the Police Department for any issues concerning the ordinance. Mr. Merkley stated that he and Mr. Corbin will be working together to amend the ordinance regarding transients. NEW BUSINESS: 1. Bill Dixon — Street Closures: Mr. Dixon stated that INDOT is requesting board approval for parking restrictions along the routes for the five houses associated with the downtown bridge project. Tentative dates are May 29, June 3, June 6, June 12 and June 19. Mr. Dixon stated that the dates could change depending on weather and if they have any equipment issues. INDOT and Edwards Moving are working with Chris Martin developing signs and door hangers that will be placed in the neighborhoods prior to the move. All moves will start between 8:OOam — 9:OOam and shouldn't take any longer than four to six hours. Any vehicles that need to be towed will only be taken around the corner. No one will have to pay to get their vehicle out of the impound lot. 2. Les Merkley — Municipal Lease Agreement: Mr. Merkley presented a lease agreement for two fire trucks for board approval. The board previously approved the lease and the Council has appropriated the money, but the city is now ready to take possession of the fire trucks and needs board approval. Chief Hedrick stated that two payments are to be paid yearly estimated at $142,000 each, below the $300,000 that was allocated by the Council. Mr. Lovan made a motion to approve, with Councilperson Glover seconding, PASSING on a vote of 3 -0. 3. Bill Dixon — Gohmann Requesting Road Closure: Mr. Dixon stated that Gohmann Asphalt has a small concrete pour scheduled for Friday, May 24, 2013, directly over Riverside Drive. They are requesting a road closure between Pearl and Clark Streets between 6:OOam — 10:OOam. Mr. Lovan made a motion to approve the road closure, with Councilperson Glover seconding, PASSING on a vote of 3 -0. 2 4. Les Merkley — A Resolution Conveying Property GCCS: Mr. Merkley presented a inter local agreement from the previous administration that was executed by city, approved by the City Council and approved by the GCC School Corporation. Part of this inter local agreement is to convey about .55 acres of property that the city owns off of 12 Street to the GCC School Corporation. Mr. Lovan made a motion to approve, with Councilperson Glover seconding, PASSING on a vote of 3 -0. ADJOURNMENT: Rick Lovan made a motion to adjourn at 9:55am, with Councilperson Glover seconding, PASSING unanimously. Mayor ATTESTED BY: —f .(,e. ? c. e0J Ex ( tL City Clerk ' 3