HomeMy WebLinkAbout06-20-2000COUNCIL PROCEEDINGS OF THE
COMMON COUNCIL OF THE CITY
OF JEFFERSONVILLE, INDIANA
JUNE 20, 2000
The Common Council of the City of Jeffersonville met in regular session in the Multi-
Purpose Meeting Room in the City-County Building, Jeffersonville, at 7:00 P.M. on the 20th day
of June 2000.
The meeting was called to order by Council President Ron Ellis, with Chief Deputy Clerk
and Treasurer Suzy Bass at the desk. Council President Ellis welcomed all in attendance, asking
all those present to stand as Council President Run Ellis gave the invocation. Council President
Ron Ellis asked all those present to join him in the pledge of allegiance to the flag.
The roll was called and those present were Councilpersons, Les Merkley, Ron Ellis,
Denny Frantz, Rob Waiz, Barbara Wilson, and Ron Grooms.
Absent: Councilperson Vicki Conlin.
Council President Ellis presented the minutes of the meeting of June 5, 2000, for
consideration by the Council. Councilperson Grooms informed the Council of an error on the
last page that referred to Councilperson Wilder. He asked that this be changed to Cmmcilperson
Wilson. With this correction, Councilperson Merkley made the motion to approve the minutes,
seconded by Councilperson Wilson, passing unanimously. Council President Ellis presented the
minutes ofihe workshop of June t9, 2000, for consideration. Councilperson Merkley made the
motion to approve the workshop minute~ as presented, seconded by Councilperson Waiz, passing
unanimously.
Councilperson Grooms requested that the first item on the agenda, Jeffersonville Parks
Department Update, be struck from the agenda. The motion was made by Councilperson
Grooms to approve the agenda with this deletion, seconded by Councilperson Merkley, passing
unanimously.
Chief Deputy Clerk Treasurer Suzy Bass presented the claim list with one additional
claim, for consideration by the Council. Following explanations and discussion, Councilperson
Grooms made the motion to approve the claims and additional claim as presented, seconded by
Councilperson Merkley, passing on a vote of 6 to 0.
David Duggins, Department of Redevelopment, appeared before asking the Council to
declare a T.I.F. District for Bethnova Tube Inc, LLC. They are looking to locate in Clark
Maritime Center covering about 29 acres and will provide 74 new jobs. Redevelopment
Representative Kathy Haller will work for grant money from the state. The motion was made by
Councilperson Merkley to pass Resolution No. 2000-R-24, a Resolution Approving a Declatory
Resolution (T.I.F.) District, for Bethnova Tube INC, LLC, second by Councilperson Wilson and
passed 6-0.
Redevelopment Asst. Duggins presented Resolution No. 2000-R-25, a Resolution
Approving Tax Abatement for Bethnova Tube, INC, for Council approvak Following
explanation by Asst. Duggins, the motion was made by Councilperson Waiz to approve the tax
abatement, second by Councilperson Grooms and passed 6-0.
Council President Ron Ellis presented Ordinance 2000-OR-23 to the Council. The
Ordinance was passed by the Council and vetoed by the Mayor. Council President Ellis made
the motion to override the veto and pass Ordinance 2000-OR-23, seconded by Councilperson
Merkley, passing on a vote 6 - 0.
Beverly Knight, Youth Commission Director, appeared before the Board with members
of the Youth Commission. Jennifer Yingling, Youth Commission Member, recognized the other
members present. She thanked the Council for their time and support at the previous workshop.
Ordinance No 2000-OR-35, An Ordinance Transferring Funds Within the Same
Department (Common Council), was presented and discussed. The motion was made by
Councilperson Frantz to pass Ordinance No. 2000-OR-35 on the first reading, seconded by
Councilperson Waiz and passed 640.
Ordinance 2000-OR-36, An Ordinance of Additional Appropriation, was presented and
discussed. Conncilperson Merkley asked that the Ordinance be changed to read Council General
Promotion. The motion was made by Councilperson Merkley to pass Ordinance No. 2000-OR-
36 with the amendment, on the first reading, seconded by Councilperson Wilson, passing
unanimously.
Ordinance No. 2000-OR-32, An Ordinance of Additional Appropriation (Fire
Department Overtime) was presented. The motion was made by Councilperson Frantz to pass
Ordinance No. 2000-OR-32 on the second and third readings, seconded by Councilperson
Grooms, passing on a vote of 6-0.
Ordinance No. 2000-OR-33, An Ordinance Transferring Certain Funds within the Same
Department (Animal Shelter) was presented. Councilperson Merkley made the motion to pass
Ordinance No. 2000-OR-33 on the second and third readings, seconded by Councilperson Waiz,
passing unanimously.
Ordinance No. 2000-OR-34, An Ordinance Transferring Certain Funds within the Same
Department (Clerk Treasurer) was presented. Councilperson Merkley made the motion to pass
Ordianace No. 2000-OR-34 on the second and third readings, seconded by Councilperson
Wilson and carried unanimously.
COUNCIL COMMENT:
Councilperson Grooms informed the Council that at the workshop on June 12, 2000, at
Thomas Jefferson School, several citizens asked that the Council and the Mayor meet with
citizens concerning certain issues. There is a meeting set up by Councilperson Contin for June
26, 2000, at Walnut Ridge Baptist Church. Councilperson Ellis said that he should be informed
of any meetings set up in his district concerning citizens in his district. Councilperson Grooms
said that he found out about the meeting at 6:00 before this meeting. Councilperson Ellis said
that his phone is always on and Councilperson Conlin could have called him about the meeting.
Councilperson Grooms suggested having some Council Meetings at other locations so
that citizens from other areas can attend meetings who can not make it to the City County
Building.
Councilperson Ellis asked that all advertising be done through the Clerk and Treasurer's
Office.
Councilperson Grooms discussed the findings of the Audit Conference with the Council.
Councilperson Grooms thanked Deputy Mayor Phil McCauley for all of his work and
dedication to the City during his tenure.
Councilperson Wilson also thanked Deputy Mayor McCauley and said that she has
enjoyed working with him. She also reminded everyone of the Concert in the Park on Friday.
Councilperson Merkley thanked Deputy Mayor McCauley for his dedication and work
with the City.
Council President Ellis said that he truly respected Deputy Mayor McCauley and he will
be missed.
Council President Ellis told the Council that the salary ordinance needs to be passed by
August 1, 2000. He would like to pass the salary ordinance before the rest of the budgets.
Discussion followed concerning dates for budget workshops. Councilperson Grooms suggested
meeting on July 3, 2000, at 5:00 P.M. to finalize specific dates for Council ~vorkshops.
Council President Ellis asked Deputy Bass to advertise for this workshop and the one on
June 26, 2000, at Walnut Ridge.
There being no further business to come before the Council, Councitperson Merkley
made the motion to adjourn at 8:00 P.M., seconded by Councilperson Wilson, and passed
unanimously.
ATTEST:
L E RK~k~.At.~' ~..~ASURER
CLARK COUNTY YOUTH PROGP. A/~$,
X Non-Profit Orgonizofion
"Help us help our kids"
344 Spring st., ~Teffersonville, ]:N 47130 (812) 280-0420
PO Box 4395 ~Teffersonville, ]:N 47130
June 29,2000
Ronald G. Ellis
Jeffersonville City Councilperson
1610 Cameron Dr.
Jeffersonville, IN 47130
Dear Mr. Ellis;
Thank you for expressing your interest in the programs that we are
presenting for youth in cooperation with Clark Superior Court No. 1. I'm
sure you can see our pride not only in the programs but in the young
participants as well.
We are encouraged that the City of Jeffersonville has placed a strong priority
on meeting the needs of youth and providing a legitimate forum for them to
express themselves. These our some of our goals, too. Clearly, the
Jeffersonville City Council and Mayor Galligan consider the best interests of
youth in the community an important stewardship and is investing in youth
as a trust for the city's future.
Clark County Youth Programs, Inc. has begun taking steps to continue
successful programs and create new programs for youth. Clark County Teen
Court, a program that has demonstrated overwhelming success, began under
a two-year Venture Grant from the United Way to the Clark County Youth
Shelter, which expires July 1, 2000. We have adopted and will continue this
program. The program provided eight sessions to Jef£ersonville High
School students during the 1999-2000 academic year, serving 240
Jeffersonville High School students and 500 students from other high
schools in Clark County, and has become a valuable part of government
class curriculum in high schools throughout Clark County.
Each student who participates is assigned a participating role in deciding the
consequences to be assigned a juvenile who has committed a delinquent act.
Students are assigned to the roles of prosecuting advocate, defense advocate,
bailiff, court reporter, or juror. Sitting on a Teen Court Jury is a direct form
of participation in the juvenile justice process. Those who serve as
prosecuting or defense advocates are mentored by practicing professional
attorneys who donate their time. This is an excellent way for our youth to
exert positive peer pressure as they develop skills that they will need as
adults in the work place and as productive citizens. Because sessions are
held during the school day and are part of senior government classes
students like Sara Nord, Indiana's Miss Basketball, are able to participate
without interfering with any extracurricular activities. The school board and
Principal Ward Weber support the program, as do teachers Ed Hatfield and
Bill Wison, whose classes participate.
During the 2000-2001 academic year, efforts will be redoubled to include
Parkview, Sacred Heart, River Valley Middle Schools as observers of Clark
County Teen Court and participants in our Judge for a Day Program. The
Judge for a Day program invites middle school classes to come to Clark
Superior Court No. 1 and observe a case in Clark County Teen Court, visit
the Clark County Detention Center, and write an essay about what they have
observed and learned. Without knowing who submitted each essay, a panel
reads the students' essays and selects at least one student from each school
to serve as Judge for a Day and sit with Judge Jacobi during proceedings,
discuss their thoughts about proceedings with Judge Jacobi, have lunch with
Judge Jacobi, and have a photo taken while receiving an award.
Judge Jerry's Art Kids provides the K-6 students a way to process and
express their ideas about the justice system through artwork. Students
receive a presentation about Court proceedings either at their home school or
during a field trip to the courthouse, then create artwork representing what
the Court system means to each of them. A permanent gallery of their work
has been created at Clark Superior Court No. 1. Information about our
programs, as well as displays of artwork, are provided at a booth at local
fairs such as Steamboat Days.
We ask that the Jeffersonville City Council consider our request for $10,000,
payable over a period of one year, to be used to further develop and continue
Clark County Teen Court, Judge Jerry's Art Kids, and Judge for a Day. We
also extend our invitation to the Jeffersonville City Council and Mayor
Galligan to join us during Jeffersonville High School's sessions of Clark
County Teen Court during the upcoming school year. Charlestown High
School's session last year was attended by Charlestown's Mayor, City
Council President, and Charlestown's Youth Officers, who participated in
the session.
Clark County Youth Programs, Inc. will serve as the financial administrator
of all grants, donations, and disbursements. In addition to our request to the
City of Jeffersonville we are actively seeking additional funds and in-kind
donations from private donors, foundations, and public sources. Our
Secretary/Treasurer, Dian Cocke, E. A., will provide certified financial
reports of all disbursements from the City of Jeffersonville and other
sources.
We are requesting an opportunity to make a presentation to your ad hoc
committee or the entire Jeffersonville City Council.
Yours tru, ly~_~.ff~~
~~PPiynter
President
Encl:
List of Board of Directors of Clark County Youth, Inc.
Program Photographs
501 (c) (3) Status Documentation
DEPA-RTM~--~Tr OF %-n~ TREASURy
I'NTEP~NA~LREVENITE SERVICE
P. O. BOX 2508
CINCINI~ATI, OH 45201
Date:
C/O J TIM LYNCH & COMPANY PC
424 E COb~T AVE.
Jq~FFERSONVILLE, IN 47130
Employer Identification Number:
35-2079996
D~:
17053350009029
Contact Person:
F"RA~N-K F THOMAS
Contact Telephone Mumber:
(877) 829-5500
Accounting Period Ending:
June 30
Four~dation Status Classification:
509 (a)
Advance Ruling Period Begins:
August 19, 1999
Advance Ruling Period Ends:
Ju~ne 30, 2004
Addendum Applies:
No
ID~ 31397
Dear Applicant:
Based on information you supplied, and assuming your ooerations will be as
stated in your application for recognition of exemption, we-have dete.~-nined you
are exempt from federal income tax under section 5~l(a) of the internal Revenue
Code as an organization described in section 501(c) (3) .
Because you are a newly created orcanization, we are not now making a
final determination of your foundation ~tatus utnder section 509(a) of t~e Code.
However, we have deuerr~,ined that you can reasonab!v expect to be a oublicly
supported organization described in sections 509(ai (1)~and 170(b) (i~ (A) (vi).
Accordingly, during an advance ruling period you will be treated as a
publicly supported organization, and not as a private foundation. This advance
~--~ling period begins ~nd ends on the dazes shown above.
Within 90 days after the end of your advance ~u!ing period, you must
send us the information needed to determine whether you have met the reqiuire-
ments of the applicable support test during the advance ruling period. If you
establish ~hat you have been a publicly supported organization, we will classi-
fy you as a section 509(a) (1) or 509(a) (2) organization as long as you continue
to meet the requirements of the applicable support test. If you do not meet
the public support requirements during the advance r~ling period, we will
classify you as a private foundation for future periods. Also, if we classify
you as a private foundation, we will trea/: you as a private foundation from
your beginning date for purposes of section 507(d) a~nd 4940.
Grantors and contributors may rely on our determination that you are not a
private foundation until 90 days after the end of your advance ruling period.
If you send us the reTuired information within the 90 days, grantors and
contributors may continue to rely on the advance determination u~ltit we make
a final determination of your foundation status.
if we publish a no~ice in the Internal Revenue Bulletin stating that we
Letter 1045 (DO/CG)
CLARK COb'N-fY YOUTh' -=ROGPJ%MS INC
-2-
will no longer treat you as a publicly supported organization, grantors and
contributors may not rely on this determination after the date we pub!isk the
notice. In addition, if you lose your status as a publicly supported organi-
zation, and a grantor or contributor was responsible for, or was aware of, the
act or failure to act, that resulted in your loss of such s~atus, that person
may not rely on this determination from the date of the act or failure to act.
Also, if a grantor or contributor learned that we had given notice that you
would be removed from classification as a publicly supported organization, then
that person may not rely on this determination as of the date he or she
acquired such ~owiedge.
If you change your sources of support, your purposes, character, or method
of operation, please !et us know so we can consider the effect of the change on
your exempt status and fo'~~dation status, if you amend your organizational
document or bylaws, please send us a copy of the amended doc~nent or bylaws.
Also, let us ~now all changes in your name or address.
As of Janua~z !, 1984, you are liable for social security t~xes ~nder
the Federal insurance Contributions Act on amounts of
each of your employees during a calendar year. You are not liable for the tax
imposed under the Federal Unemployment Tax Act
Organizations that are not private fou-~.dations are not subject to the pri-
vate foundation excise taxes '~nder Chapter 42 of the inte_~?.a! Revenue Code.
However, you are not automatically exempt from other federal excise taxes, if
you have any qaesmions about excise, emp!o.~ment, or other federal taxes, please
let us know.
Donors may deduct contributions to you as provided in section !70 of the
internal Revenue Code. Bequests, legacies, devises, transfers, or cifts to you
or for your use are deductible for Federal estate and gift tax purpgses if t~ey
meet the applicable provisicns of sections 2055, 2106, and 2522 of the Code.
Donors may deduct contributions to you only to the extent that their
contributions are gifts, with no consideration received. Ticket purchases and
similar payraents in ccnju_~.ction with fu~ndraising events may not necessarily
qualify as deductible contributions, depending on the circumstances. Revenue
Ruling 67-246, published in Cumulative Bulletin !967-2, on page !04, gives
guidelines regarding when t~xpayers may 8educt payments for a~mission to, or
other participation in, fundraising activities for charity.
You are not required to file Fo.~m 990, Return of Organization ~xempt From
Income Tax, if your gross receipts each year are normally $25,000 or less. If
you receive a Form 990 package in the mail, simply attach the label provided,
check the box in the heading to indicate that your annual gross receipts are
normally $25,000 or less, and sign the return. Because you will be treated as
a public charity for return filing put-poses during your entire advance r~ling
period, you should file Form 990 for each year in your advance ruling period
that you exceed the $25,000 filing threshold even if your sources of support
do not satisfy the public support test specified in the heading of this letter.
Letter 1045 (DO/CG)
CLARK cOLrNTY YOUTH PROGR3%MS INC
-3-
if a retu-~-n is required, it must be filed by the 15th day of the fifth
month after the end of your annual accounting period. A penalty of $20 a day
is charged when a return is filed late, u~uless there is reasonable cause for
the delay. However, the maximum penalty charged cannot exceed $10,000 or
5 percent of your gross receipts for the year, whichever is tess. For
organizations with gross receipts exceeding $1,000,000 in any year, the penalty
is $!00 per day per retu.~-n, unless there is reasonable cause for the delay.
The maximum penalty for an organization with gross receipts exceeding
$!,000,000 shall not exceed $50,000. This penalty may also be charged if a
return is not complete. So, please be sure your return is complete before you
file it.
You are not req/uired to file federal income tax returns '~.iess you are
subject to the tax on
~ .... ate~ business income under section 511 of the Code.
if you are subject to this tax, you must file an income tax recu_~n on Fo_~-m
990-T, Exempt OrganizaTion Business income Tax Retu_~-n. in this letter we are
not dete_~mining ~' =- ~ .
wh_,n~~ any of your present or Drooosed activities are unre-
lated trade or business as defined in section 513 of the Code.
The !aw re,aires you to make your ar-~.ua! return available for mublic
inspection withou~ charge for three years after the due date cf the'retu_~.
You are also required ~o,make available for public inspection a copy of your
exemption application, a~.y supportzng documents an~ ~hzs exemcotion letter to
any individual who re~aes~s such documents in person or in writing. You can
charge only a reasonable fee for reproduction and actual postage oosts for the
copied materials. The law does not require you to provide copies of public
inspection documents that are made widely available, such as by posting them
on the internet (World Wide Web). You may be liable for a penalty of $20 a day
for each day you do not make these documents available for ouioiic inspection
(up to a maximum of $i0,000 in the case of an a~ual retu~--ni.
You need an employer identification number even if you have no employees.
%f an employer identification number was not entered on your application, we
will assign a number to you and advise you of it. Please use that number on
all returns you file and in all correspondence with the internal Revenue
Se_~-vice.
If we said in the heading of this le'tter thac an addendum applies, the
addendum enclosed is an integral par~ of this letter.
Because this !ether could help us resolve any questions about your exempt
status and foundation status, you should keep iz in your permanent records.
Letter 1045 (DO/CG)
CLARK COUNTY YOUT~ PROGRAMS INC
-4-
If you have any questions, please contact the person whose name and
telephone number are shown in the heading of this letter.
Sincerely yours,
Steven T. Miller
Director, Exempt Crga//izations
Enclosure (s):
Form 872-C
Letter 1045 (DO/CG)
Clark County Youth~ Inc.
Officers:
Harry Pay'nter, Retired Superior Court Judge
President
408 E. Court Ave.
Jeffersonville, IN 47130
James Damall, Entrepreneur
Vice-President
8722 Sycamore Dr.
Charlestown, IN 47111
Dian Cocke, Enrolled Agent
Secretary-Treasurer
2625 Blackiston Mill Rd.
Clarksville, IN 47129
Lonnie T. Cooper, Attorney At Law
430 Watt St.
Jeffersonville, IN 47130
Kirk T. Morrison,.Chiropractor
140 E. Maple St.
Clarksville, IN 47129
Rev. Larry Martin
Wesley United Methodist Church
1201 Locust St.
Jeffersonville, IN 47130
Jim KnoebeI
Deputy Mayor, City of Charlestown
42 Rosewood Dr.
Charlestown, IN 47111
Lois Lemmons
Bookkeeping Manager, Walgreens (Jeffersonville)
1021 E. 7m St.
Jeffersonville, IN 47130
Troy Danner
Corporation Aide for Greater Clark County Schools
3304 Royal Oaks Way
Jeffersonvitle, IN 47130