Loading...
HomeMy WebLinkAbout06-20-2000COUNCIL PROCEEDINGS OF THE COMMON COUNCIL OF THE CITY OF JEFFERSONVILLE, INDIANA JUNE 20, 2000 The Common Council of the City of Jeffersonville met in regular session in the Multi- Purpose Meeting Room in the City-County Building, Jeffersonville, at 7:00 P.M. on the 20th day of June 2000. The meeting was called to order by Council President Ron Ellis, with Chief Deputy Clerk and Treasurer Suzy Bass at the desk. Council President Ellis welcomed all in attendance, asking all those present to stand as Council President Run Ellis gave the invocation. Council President Ron Ellis asked all those present to join him in the pledge of allegiance to the flag. The roll was called and those present were Councilpersons, Les Merkley, Ron Ellis, Denny Frantz, Rob Waiz, Barbara Wilson, and Ron Grooms. Absent: Councilperson Vicki Conlin. Council President Ellis presented the minutes of the meeting of June 5, 2000, for consideration by the Council. Councilperson Grooms informed the Council of an error on the last page that referred to Councilperson Wilder. He asked that this be changed to Cmmcilperson Wilson. With this correction, Councilperson Merkley made the motion to approve the minutes, seconded by Councilperson Wilson, passing unanimously. Council President Ellis presented the minutes ofihe workshop of June t9, 2000, for consideration. Councilperson Merkley made the motion to approve the workshop minute~ as presented, seconded by Councilperson Waiz, passing unanimously. Councilperson Grooms requested that the first item on the agenda, Jeffersonville Parks Department Update, be struck from the agenda. The motion was made by Councilperson Grooms to approve the agenda with this deletion, seconded by Councilperson Merkley, passing unanimously. Chief Deputy Clerk Treasurer Suzy Bass presented the claim list with one additional claim, for consideration by the Council. Following explanations and discussion, Councilperson Grooms made the motion to approve the claims and additional claim as presented, seconded by Councilperson Merkley, passing on a vote of 6 to 0. David Duggins, Department of Redevelopment, appeared before asking the Council to declare a T.I.F. District for Bethnova Tube Inc, LLC. They are looking to locate in Clark Maritime Center covering about 29 acres and will provide 74 new jobs. Redevelopment Representative Kathy Haller will work for grant money from the state. The motion was made by Councilperson Merkley to pass Resolution No. 2000-R-24, a Resolution Approving a Declatory Resolution (T.I.F.) District, for Bethnova Tube INC, LLC, second by Councilperson Wilson and passed 6-0. Redevelopment Asst. Duggins presented Resolution No. 2000-R-25, a Resolution Approving Tax Abatement for Bethnova Tube, INC, for Council approvak Following explanation by Asst. Duggins, the motion was made by Councilperson Waiz to approve the tax abatement, second by Councilperson Grooms and passed 6-0. Council President Ron Ellis presented Ordinance 2000-OR-23 to the Council. The Ordinance was passed by the Council and vetoed by the Mayor. Council President Ellis made the motion to override the veto and pass Ordinance 2000-OR-23, seconded by Councilperson Merkley, passing on a vote 6 - 0. Beverly Knight, Youth Commission Director, appeared before the Board with members of the Youth Commission. Jennifer Yingling, Youth Commission Member, recognized the other members present. She thanked the Council for their time and support at the previous workshop. Ordinance No 2000-OR-35, An Ordinance Transferring Funds Within the Same Department (Common Council), was presented and discussed. The motion was made by Councilperson Frantz to pass Ordinance No. 2000-OR-35 on the first reading, seconded by Councilperson Waiz and passed 640. Ordinance 2000-OR-36, An Ordinance of Additional Appropriation, was presented and discussed. Conncilperson Merkley asked that the Ordinance be changed to read Council General Promotion. The motion was made by Councilperson Merkley to pass Ordinance No. 2000-OR- 36 with the amendment, on the first reading, seconded by Councilperson Wilson, passing unanimously. Ordinance No. 2000-OR-32, An Ordinance of Additional Appropriation (Fire Department Overtime) was presented. The motion was made by Councilperson Frantz to pass Ordinance No. 2000-OR-32 on the second and third readings, seconded by Councilperson Grooms, passing on a vote of 6-0. Ordinance No. 2000-OR-33, An Ordinance Transferring Certain Funds within the Same Department (Animal Shelter) was presented. Councilperson Merkley made the motion to pass Ordinance No. 2000-OR-33 on the second and third readings, seconded by Councilperson Waiz, passing unanimously. Ordinance No. 2000-OR-34, An Ordinance Transferring Certain Funds within the Same Department (Clerk Treasurer) was presented. Councilperson Merkley made the motion to pass Ordianace No. 2000-OR-34 on the second and third readings, seconded by Councilperson Wilson and carried unanimously. COUNCIL COMMENT: Councilperson Grooms informed the Council that at the workshop on June 12, 2000, at Thomas Jefferson School, several citizens asked that the Council and the Mayor meet with citizens concerning certain issues. There is a meeting set up by Councilperson Contin for June 26, 2000, at Walnut Ridge Baptist Church. Councilperson Ellis said that he should be informed of any meetings set up in his district concerning citizens in his district. Councilperson Grooms said that he found out about the meeting at 6:00 before this meeting. Councilperson Ellis said that his phone is always on and Councilperson Conlin could have called him about the meeting. Councilperson Grooms suggested having some Council Meetings at other locations so that citizens from other areas can attend meetings who can not make it to the City County Building. Councilperson Ellis asked that all advertising be done through the Clerk and Treasurer's Office. Councilperson Grooms discussed the findings of the Audit Conference with the Council. Councilperson Grooms thanked Deputy Mayor Phil McCauley for all of his work and dedication to the City during his tenure. Councilperson Wilson also thanked Deputy Mayor McCauley and said that she has enjoyed working with him. She also reminded everyone of the Concert in the Park on Friday. Councilperson Merkley thanked Deputy Mayor McCauley for his dedication and work with the City. Council President Ellis said that he truly respected Deputy Mayor McCauley and he will be missed. Council President Ellis told the Council that the salary ordinance needs to be passed by August 1, 2000. He would like to pass the salary ordinance before the rest of the budgets. Discussion followed concerning dates for budget workshops. Councilperson Grooms suggested meeting on July 3, 2000, at 5:00 P.M. to finalize specific dates for Council ~vorkshops. Council President Ellis asked Deputy Bass to advertise for this workshop and the one on June 26, 2000, at Walnut Ridge. There being no further business to come before the Council, Councitperson Merkley made the motion to adjourn at 8:00 P.M., seconded by Councilperson Wilson, and passed unanimously. ATTEST: L E RK~k~.At.~' ~..~ASURER CLARK COUNTY YOUTH PROGP. A/~$, X Non-Profit Orgonizofion "Help us help our kids" 344 Spring st., ~Teffersonville, ]:N 47130 (812) 280-0420 PO Box 4395 ~Teffersonville, ]:N 47130 June 29,2000 Ronald G. Ellis Jeffersonville City Councilperson 1610 Cameron Dr. Jeffersonville, IN 47130 Dear Mr. Ellis; Thank you for expressing your interest in the programs that we are presenting for youth in cooperation with Clark Superior Court No. 1. I'm sure you can see our pride not only in the programs but in the young participants as well. We are encouraged that the City of Jeffersonville has placed a strong priority on meeting the needs of youth and providing a legitimate forum for them to express themselves. These our some of our goals, too. Clearly, the Jeffersonville City Council and Mayor Galligan consider the best interests of youth in the community an important stewardship and is investing in youth as a trust for the city's future. Clark County Youth Programs, Inc. has begun taking steps to continue successful programs and create new programs for youth. Clark County Teen Court, a program that has demonstrated overwhelming success, began under a two-year Venture Grant from the United Way to the Clark County Youth Shelter, which expires July 1, 2000. We have adopted and will continue this program. The program provided eight sessions to Jef£ersonville High School students during the 1999-2000 academic year, serving 240 Jeffersonville High School students and 500 students from other high schools in Clark County, and has become a valuable part of government class curriculum in high schools throughout Clark County. Each student who participates is assigned a participating role in deciding the consequences to be assigned a juvenile who has committed a delinquent act. Students are assigned to the roles of prosecuting advocate, defense advocate, bailiff, court reporter, or juror. Sitting on a Teen Court Jury is a direct form of participation in the juvenile justice process. Those who serve as prosecuting or defense advocates are mentored by practicing professional attorneys who donate their time. This is an excellent way for our youth to exert positive peer pressure as they develop skills that they will need as adults in the work place and as productive citizens. Because sessions are held during the school day and are part of senior government classes students like Sara Nord, Indiana's Miss Basketball, are able to participate without interfering with any extracurricular activities. The school board and Principal Ward Weber support the program, as do teachers Ed Hatfield and Bill Wison, whose classes participate. During the 2000-2001 academic year, efforts will be redoubled to include Parkview, Sacred Heart, River Valley Middle Schools as observers of Clark County Teen Court and participants in our Judge for a Day Program. The Judge for a Day program invites middle school classes to come to Clark Superior Court No. 1 and observe a case in Clark County Teen Court, visit the Clark County Detention Center, and write an essay about what they have observed and learned. Without knowing who submitted each essay, a panel reads the students' essays and selects at least one student from each school to serve as Judge for a Day and sit with Judge Jacobi during proceedings, discuss their thoughts about proceedings with Judge Jacobi, have lunch with Judge Jacobi, and have a photo taken while receiving an award. Judge Jerry's Art Kids provides the K-6 students a way to process and express their ideas about the justice system through artwork. Students receive a presentation about Court proceedings either at their home school or during a field trip to the courthouse, then create artwork representing what the Court system means to each of them. A permanent gallery of their work has been created at Clark Superior Court No. 1. Information about our programs, as well as displays of artwork, are provided at a booth at local fairs such as Steamboat Days. We ask that the Jeffersonville City Council consider our request for $10,000, payable over a period of one year, to be used to further develop and continue Clark County Teen Court, Judge Jerry's Art Kids, and Judge for a Day. We also extend our invitation to the Jeffersonville City Council and Mayor Galligan to join us during Jeffersonville High School's sessions of Clark County Teen Court during the upcoming school year. Charlestown High School's session last year was attended by Charlestown's Mayor, City Council President, and Charlestown's Youth Officers, who participated in the session. Clark County Youth Programs, Inc. will serve as the financial administrator of all grants, donations, and disbursements. In addition to our request to the City of Jeffersonville we are actively seeking additional funds and in-kind donations from private donors, foundations, and public sources. Our Secretary/Treasurer, Dian Cocke, E. A., will provide certified financial reports of all disbursements from the City of Jeffersonville and other sources. We are requesting an opportunity to make a presentation to your ad hoc committee or the entire Jeffersonville City Council. Yours tru, ly~_~.ff~~ ~~PPiynter President Encl: List of Board of Directors of Clark County Youth, Inc. Program Photographs 501 (c) (3) Status Documentation DEPA-RTM~--~Tr OF %-n~ TREASURy I'NTEP~NA~LREVENITE SERVICE P. O. BOX 2508 CINCINI~ATI, OH 45201 Date: C/O J TIM LYNCH & COMPANY PC 424 E COb~T AVE. Jq~FFERSONVILLE, IN 47130 Employer Identification Number: 35-2079996 D~: 17053350009029 Contact Person: F"RA~N-K F THOMAS Contact Telephone Mumber: (877) 829-5500 Accounting Period Ending: June 30 Four~dation Status Classification: 509 (a) Advance Ruling Period Begins: August 19, 1999 Advance Ruling Period Ends: Ju~ne 30, 2004 Addendum Applies: No ID~ 31397 Dear Applicant: Based on information you supplied, and assuming your ooerations will be as stated in your application for recognition of exemption, we-have dete.~-nined you are exempt from federal income tax under section 5~l(a) of the internal Revenue Code as an organization described in section 501(c) (3) . Because you are a newly created orcanization, we are not now making a final determination of your foundation ~tatus utnder section 509(a) of t~e Code. However, we have deuerr~,ined that you can reasonab!v expect to be a oublicly supported organization described in sections 509(ai (1)~and 170(b) (i~ (A) (vi). Accordingly, during an advance ruling period you will be treated as a publicly supported organization, and not as a private foundation. This advance ~--~ling period begins ~nd ends on the dazes shown above. Within 90 days after the end of your advance ~u!ing period, you must send us the information needed to determine whether you have met the reqiuire- ments of the applicable support test during the advance ruling period. If you establish ~hat you have been a publicly supported organization, we will classi- fy you as a section 509(a) (1) or 509(a) (2) organization as long as you continue to meet the requirements of the applicable support test. If you do not meet the public support requirements during the advance r~ling period, we will classify you as a private foundation for future periods. Also, if we classify you as a private foundation, we will trea/: you as a private foundation from your beginning date for purposes of section 507(d) a~nd 4940. Grantors and contributors may rely on our determination that you are not a private foundation until 90 days after the end of your advance ruling period. If you send us the reTuired information within the 90 days, grantors and contributors may continue to rely on the advance determination u~ltit we make a final determination of your foundation status. if we publish a no~ice in the Internal Revenue Bulletin stating that we Letter 1045 (DO/CG) CLARK COb'N-fY YOUTh' -=ROGPJ%MS INC -2- will no longer treat you as a publicly supported organization, grantors and contributors may not rely on this determination after the date we pub!isk the notice. In addition, if you lose your status as a publicly supported organi- zation, and a grantor or contributor was responsible for, or was aware of, the act or failure to act, that resulted in your loss of such s~atus, that person may not rely on this determination from the date of the act or failure to act. Also, if a grantor or contributor learned that we had given notice that you would be removed from classification as a publicly supported organization, then that person may not rely on this determination as of the date he or she acquired such ~owiedge. If you change your sources of support, your purposes, character, or method of operation, please !et us know so we can consider the effect of the change on your exempt status and fo'~~dation status, if you amend your organizational document or bylaws, please send us a copy of the amended doc~nent or bylaws. Also, let us ~now all changes in your name or address. As of Janua~z !, 1984, you are liable for social security t~xes ~nder the Federal insurance Contributions Act on amounts of each of your employees during a calendar year. You are not liable for the tax imposed under the Federal Unemployment Tax Act Organizations that are not private fou-~.dations are not subject to the pri- vate foundation excise taxes '~nder Chapter 42 of the inte_~?.a! Revenue Code. However, you are not automatically exempt from other federal excise taxes, if you have any qaesmions about excise, emp!o.~ment, or other federal taxes, please let us know. Donors may deduct contributions to you as provided in section !70 of the internal Revenue Code. Bequests, legacies, devises, transfers, or cifts to you or for your use are deductible for Federal estate and gift tax purpgses if t~ey meet the applicable provisicns of sections 2055, 2106, and 2522 of the Code. Donors may deduct contributions to you only to the extent that their contributions are gifts, with no consideration received. Ticket purchases and similar payraents in ccnju_~.ction with fu~ndraising events may not necessarily qualify as deductible contributions, depending on the circumstances. Revenue Ruling 67-246, published in Cumulative Bulletin !967-2, on page !04, gives guidelines regarding when t~xpayers may 8educt payments for a~mission to, or other participation in, fundraising activities for charity. You are not required to file Fo.~m 990, Return of Organization ~xempt From Income Tax, if your gross receipts each year are normally $25,000 or less. If you receive a Form 990 package in the mail, simply attach the label provided, check the box in the heading to indicate that your annual gross receipts are normally $25,000 or less, and sign the return. Because you will be treated as a public charity for return filing put-poses during your entire advance r~ling period, you should file Form 990 for each year in your advance ruling period that you exceed the $25,000 filing threshold even if your sources of support do not satisfy the public support test specified in the heading of this letter. Letter 1045 (DO/CG) CLARK cOLrNTY YOUTH PROGR3%MS INC -3- if a retu-~-n is required, it must be filed by the 15th day of the fifth month after the end of your annual accounting period. A penalty of $20 a day is charged when a return is filed late, u~uless there is reasonable cause for the delay. However, the maximum penalty charged cannot exceed $10,000 or 5 percent of your gross receipts for the year, whichever is tess. For organizations with gross receipts exceeding $1,000,000 in any year, the penalty is $!00 per day per retu.~-n, unless there is reasonable cause for the delay. The maximum penalty for an organization with gross receipts exceeding $!,000,000 shall not exceed $50,000. This penalty may also be charged if a return is not complete. So, please be sure your return is complete before you file it. You are not req/uired to file federal income tax returns '~.iess you are subject to the tax on ~ .... ate~ business income under section 511 of the Code. if you are subject to this tax, you must file an income tax recu_~n on Fo_~-m 990-T, Exempt OrganizaTion Business income Tax Retu_~-n. in this letter we are not dete_~mining ~' =- ~ . wh_,n~~ any of your present or Drooosed activities are unre- lated trade or business as defined in section 513 of the Code. The !aw re,aires you to make your ar-~.ua! return available for mublic inspection withou~ charge for three years after the due date cf the'retu_~. You are also required ~o,make available for public inspection a copy of your exemption application, a~.y supportzng documents an~ ~hzs exemcotion letter to any individual who re~aes~s such documents in person or in writing. You can charge only a reasonable fee for reproduction and actual postage oosts for the copied materials. The law does not require you to provide copies of public inspection documents that are made widely available, such as by posting them on the internet (World Wide Web). You may be liable for a penalty of $20 a day for each day you do not make these documents available for ouioiic inspection (up to a maximum of $i0,000 in the case of an a~ual retu~--ni. You need an employer identification number even if you have no employees. %f an employer identification number was not entered on your application, we will assign a number to you and advise you of it. Please use that number on all returns you file and in all correspondence with the internal Revenue Se_~-vice. If we said in the heading of this le'tter thac an addendum applies, the addendum enclosed is an integral par~ of this letter. Because this !ether could help us resolve any questions about your exempt status and foundation status, you should keep iz in your permanent records. Letter 1045 (DO/CG) CLARK COUNTY YOUT~ PROGRAMS INC -4- If you have any questions, please contact the person whose name and telephone number are shown in the heading of this letter. Sincerely yours, Steven T. Miller Director, Exempt Crga//izations Enclosure (s): Form 872-C Letter 1045 (DO/CG) Clark County Youth~ Inc. Officers: Harry Pay'nter, Retired Superior Court Judge President 408 E. Court Ave. Jeffersonville, IN 47130 James Damall, Entrepreneur Vice-President 8722 Sycamore Dr. Charlestown, IN 47111 Dian Cocke, Enrolled Agent Secretary-Treasurer 2625 Blackiston Mill Rd. Clarksville, IN 47129 Lonnie T. Cooper, Attorney At Law 430 Watt St. Jeffersonville, IN 47130 Kirk T. Morrison,.Chiropractor 140 E. Maple St. Clarksville, IN 47129 Rev. Larry Martin Wesley United Methodist Church 1201 Locust St. Jeffersonville, IN 47130 Jim KnoebeI Deputy Mayor, City of Charlestown 42 Rosewood Dr. Charlestown, IN 47111 Lois Lemmons Bookkeeping Manager, Walgreens (Jeffersonville) 1021 E. 7m St. Jeffersonville, IN 47130 Troy Danner Corporation Aide for Greater Clark County Schools 3304 Royal Oaks Way Jeffersonvitle, IN 47130