Loading...
HomeMy WebLinkAboutMay 6, 2013COUNCIL PROCEEDINGS OF THE COMMON COUNCIL OF THE CITY OF JEFFERSONVILLE, INDIANA May 6th, 2013 The Common Council of the City of Jeffersonville, Indiana met in regular session in Room 101, 500 Quartermaster Court, Jeffersonville, Indiana at 7:OOpm, on Monday May 6th, 2013. Council President Connie Sellers, with Vicki Conlin, City Clerk, called the meeting to order at 7:10 pm. President Seller asked those in attendance to stand as Bobby Campbell gave the invocation. Council President Sellers then led all those present in the Pledge of Allegiance to the Flag. The roll call and those present were: Councilperson Smith, Councilperson Gill, Councilperson Zastawny, Councilperson Samuel, Council President Sellers, Councilperson Vice President Julius, Councilperson Payne, Councilperson Glover and Councilperson Owen. APPROVAL OF THE AGENDA: Councilperson Samuel made a motion to APPROVE the agenda with Councilperson Owen seconding, PASSING on a vote of 9-0. MINUTES TO BE APPROVED: Councilperson Gill made a motion to APPROVE the April 15th, 2013 Council Minutes with Councilperson Owen seconding and PASSING on a vote of 9-0. Councilperson Julius made a motion to APPROVE the April 17th, 2013 workshop minutes with Councilperson Payne seconding, PASSING on a vote of 8-0 with Councilperson Glover abstaining. Councilperson Gill made a motion to APPROVE the April 29th, 2013 special meeting minutes, with Councilperson Julius seconding, PASSING on a vote of 9-0. CLAIMS TO BE APPROVED: General Claims: Mrs. Deering presented the General claims list in the amount of $1,264,978.18 to the council for approval. Councilperson Smith questioned the address on the American Water claim. The council decided it was most likely pertaining to median irrigation. Councilperson Owen asked why there was money coming from LOIT for the police station when he though only bond payments were coming from LOIT. Mrs. Deering stated she was told it was coming from LOIT and would be reimbursed by Redevelopment. The council asked to pull that claim out of the list until further clarification. Council President Sellers also asked to pull the Police Department claim for transportation that is coming from PUF because she has been advised that they shouldn't be paying that out of PUF funds. Councilperson Zastawny made a motion to APPROVE with the two claims tabled, bringing the total to $1,197,095.45. Councilperson Julius seconded, PASSING on a vote of 9-0. Parks Claims: Mrs. Deering presented the Parks claims in the amount of $28,124.89 to the Council for approval. Councilperson Zastawny made a motion to APPROVE the parks claims, with Councilperson Payne seconding, PASSING on a vote of 9-0. REPORT OF THE CLERK: None DEPARTMENT HEAD REPORTS: Stephanie Miller/Sanitation Department: Mrs. Miller came before the Council on behalf of Mr. David Hosea requesting to change one of the two open Laborer positions to a full time Secretary/Receptionist. The grade for both positions is a 2. Mrs. Miller stated the need for another secretary/receptionist has grown over the past several years due to the annexation and new tasks being taken on by the current receptionist. The new receptionist would be assisting in phone calls, selling trashcans, dealing with the public, and the general needs of the department employees. After much discussion, Councilperson Owen made a motion to APPROVE the change, with Councilperson Payne seconding, PASSING on a vote of 9-0. UNFINISHED BUSINESS: 1. Amy Deering — 2013 -OR -4 An Ordinance Amending Ordinance 2012 An Ordinance of Addition Appropriation by Reduction (Passed on 2nd reading): Mrs. Deering presented 2013 -OR -4 to the Council for approval on a third reading and one change was made under Parks 100 series to move the $45,400 to the 300 series. These were the reductions to consolidate the funds into one non -reverting and it includes the $245,000 cut from the 1782 notice. Councilperson Glover made a motion to APPROVE 2013 -OR -4 on a third reading, with Councilperson Owen seconding, PASSING on a vote of 9-0. Mrs. Deering stated she can print out the detail report to show the non -reverting fund by line item. 2. Scott Lewis - 2013 -OR -7 Ordinance Prohibiting the Appointment of Any Person to Any City Board, City Commission or City Committee Who Has Filed Pending Litigation against the City. (Passed on 1st reading): Mr. Lewis presented 2013 -OR -7 to the council for further discussion. Mr. Lewis stated this would not apply to someone who is already on the board. Council President Sellers brought the idea up to the council about including businesses. Mr. Lewis reiterated this is only applying to pending litigation. The council decided to add businesses into the ordinance that would keep the city from having a contract with a business who is currently has filed pending litigation against the city of Jeffersonville. Councilperson Smith made a motion to APPROVE 2013 -OR -7 on a second reading, with Councilperson Zastawny seconding, PASSING on a vote of 9-0. 3. Scott Lewis — 2013-R-7 A Resolution Amending Resolution 2000-R-3 Regarding the Amendment of a Proposed Meeting Agenda (TABLED): Mr. Lewis presented 2013-R-7 that was tabled at the last meeting that changes the procedure to amend the agenda to a simple majority vote instead of the current unanimous vote. Councilperson Samuel made a motion to APPROVE the 2013-R-7, with Councilperson Zastawny seconding. Councilperson Owen made a comment stating he feels this move is ridiculous and is suppresses the minority. Councilperson Owen stated he feels this is retaliation to his blocking the amending of an agenda in February. Councilperson Glover stated that this resolution means that anything with a majority vote can be pushed through and approved. Councilperson Glover expressed concern about his constituents that he represents and not having time to let them know and allow them the opportunity to come into a meeting and sign up for public comment regarding a particular agenda item. Councilperson Zastawny stated he feels the power of allowing one person to stop an agenda amendment isn't right and this resolution will follow the Roberts Rules of Order. Councilperson Owen stated this resolution forces him to make uninformed votes when things are added to the agenda at the last minute. The roll call vote was as follows: Yay Nay Councilperson Smith Yay Councilperson Zastawny Yay Councilperson Payne Nay Councilperson Gill Nay Councilperson Glover Nay Council President Sellers Yay Councilperson Julius Yay Councilperson Owen Nay Councilperson Samuel Yay The council PASSES 2013-R-7 on a roll call vote of 5-4. 4. Scott Lewis — 2013 -OR -8 Ordinance implementing a Temporary Freeze of the Use of City - Issued Credit Cards (Passed on 1st reading): Mr. Lewis presented 2013 -OR -8 for a second and third reading. Mr. Lewis stated he needs some direction from the council on specific provisions and suggested a possible workshop. Councilperson Zastawny made a motion to TABLE 2013 -OR - 8, with councilperson Smith seconding, PASSING on a vote of 8-1 with Councilperson Gill voting nay. NEW BUSINESS 1. Police Merit Commission — Dennis Henry Annual Report: Mr. Henry gave the annual report to the Council stating they were under budget by $15,000 for 2012 which is the third year in a row for the Commission. Mr. Henry gave a report on the hiring process that is currently undergoing and stated they are hiring three new officers with the approval of the third officer from the last council meeting. Mr. Henry also gave a brief overview of the recent promotions as well. Mr. Henry thanked the council for their time. 2. Kelly Phillips - Request to allow America Place To Take Advantage of UEZ Deduction: Ms. Phillips came before the Council to request to allow America Place to take advantage of UEZ deduction. Ms. Phillips stated that they are making some renovations and will like to be able to offer competitive pricing with Louisville when allowing people to lease space from them. The deduction would allow them to take a tax deduction for any increase in assess value of the property when those improvements to the property are made. Councilperson Smith stated that the UEZ does support this. Councilperson Owen made a motion to APPROVE, with Councilperson Samuel seconding, PASSING on a vote of 9-0. 3. Kelly Phillips - 2013-R-9 Resolution Amending 2011-R-5 (A Resolution Approving Statement of Benefit for Proposed of Real and Personal Property Tax Abatement): Ms. Kelly requested amending 2011-R-5 so that the resolution states that the property is on Hamburg Pike to match the Statement of Benefits for the property. Councilperson Samuel made a motion to APPROVE 2013-R-9 with Councilperson Payne seconding, PASSING on a vote of 9-0. 4. Kelly Phillips and Kathleen Crowley/1Southern Indiana a. 2013-R-10 A Resolution Approving Statement of Benefit for Proposed Personal Property Tax Abatement (Accent fx), LLC): Mrs. Crawley, Senior Director for Business 3 looking for approval of tax abatements. The first one is Accent Fx who is looking to retain 35 jobs and looking for tax abatement on equipment. The average job pay is 15//hour. Steve from Accent Marketing gave a brief overview of what the company does here in Jeffersonville and stated looking for the tax abatement to help Accent stay in Jeffersonville. Steve stated they will be rehiring the jobs that were fired from accent marketing. Councilperson Owen made a motion to APPROVE 2013-R-10, with Councilperson Gill seconding, PASSING on a vote of 9-0. b. 2013-R-11 A Resolution Approving Statement of Benefit for Proposed Personal Property Tax Abatement (Steel Dynamics, Inc.): Mrs. Crawley stated the next one is for Steel Dynamics who are looking to retain 98 jobs in the area for future growth and this project will pull in 5.2 million in investments. The reason to look for this tax abatement is to help that company in future growth by retooling the projection line. The company representative Mr. Bowman spoke before the Council giving the council a brief overview of Steel Dynamics. Councilperson Owen made a motion to APPROVE 2013-R-11, with councilperson Gill seconding, PASSING on a vote of 9-0. c. 2013-R-12 A Resolution Approving Statement of Benefit for Proposed Personal Property Tax Abatement (Heritage Hardwoods of Kentucky, Inc.): Mrs. Crawley stated the third tax abatement being requested tonight is for Heritage Hardwoods of Kentucky. This company is looking to build an additional building with an investment of 1.3 million in real estate and 300,000 in personal property that will give them the ability to add a new product line and become more competitive. The company has 63 current employees, with 60 of them being residents of Indiana. Mr. Smith, CEO/CFO of Heritage Hardwoods of Kentucky, Inc., who gave a brief overview of the recent expansions of the company. Councilperson Glover made a motion to APPRVOE 2013-R-12, with Councilperson Payne seconding, PASSING on a vote of 9-0. 5. Kelly Phillips — Letters to Clark County Auditor Office and Clark County Assessor's Office Ms. Phillips spoke before the Council requesting approval of two letters, one to the auditor and one to the assessor. Last year two companies did not complete all of their tax abatement paperwork on time and the City Council has the ability to allow them to file last year's paperwork this year. Ms. Phillips stated that Accent Marketing was unsure if they were going to be receiving the tax abatement and Flexible materials filed part of their paperwork and not the other part due to a misunderstanding. Councilperson Smith made a motion to AUTHORIZE the letters to the auditor and assessor's office, with councilperson Zastawny seconding, PASSING on a vote of 9-0. 6. Kelly Phillips — 2013-R-13 Resolution Finding Substantial Compliance with Statement of Benefits for Tax Abatements (2011-2012): Ms. Phillips presented the CFI's for 2011 pay 2012 and 2012 pay 2013 for Council approval. Ms. Phillips stated the CFI's are forms the company has to complete each year to show how far they have come in their goals in their tax abatements. Ms. Phillips stated she put together a spreadsheet for each place for each year. The following businesses are as follows: 2011 Pay 2012 A. Allen Capital, LLC B. Demandeville, Inc. C. Flagship Capital Partners, LLC, FBO/Broymed Denton, LP D. JDC Veneers, Inc. E. C&G Technologies, Inc./Kramer Holdings, LLC F. Metropolitan Urology, PSC G. MKM Machine Tool Co., Inc. H. Ohio River Metal Service, Inc. (formerly known as Eagle Steel Products, Inc.) I. PGP Corp. D/B/A Voss Clark J. River Oak Properties, LLC K. Roll Forming Corporation L. Amatrol, Inc. M. The Sherwin- Williams Co. D/B/A/ Becker Acroma N. Dallman Systems, Inc. 0. The Estopinal Group P. Hardy Properties, LLC Q. Kasle Metal Processing, LLC R. Key Electronics, Inc. S. Steel Dynamics, Inc. 2012 Pay 2013 A. Amatrol, Inc. B. Andrew and Alissa Shad C. Arctic Minerals D. The Sherwin-Williams CO. D/B/A Becker Acroma E. Monica Bohn/Century Mortgage F. Dallman Systems, Inc. G. David and Amanda Brown H. Demandeville, Inc. I. The Estopinal Group, LLC J. Mina Feddern K. Fetter Properties, LLC L. Flagship Capital Partners, LLC, FBO/Broymed Denton, LP M. Flexible Materials, Inc. N. Flow International Corporation 0. Formwood Industries, Inc. P. Heartland Payment Systems Q. JDC Veneers, Inc. R. Kasle Metal Processing, LLC Ms. Phillips stated that they will also be mailing out letters for the fees for the tax abatements for the last three years that was not collected by the city. Councilperson Zastawny made a motion to APPROVE 2013-R-13 with Councilperson Glover seconding, PASSING on a vote of 9-0. 7. Amy Deering — 2013 -OR -9 An Ordinance Amending Ordinance 2012 -OR -48 Ordinance of Appropriation Reduction : Mrs. Deering presented 2013 -OR -9 to amend the budget that was passed last year to be in compliance with the circuit breaker budget cuts. Mrs. Deering stated she has sent out these numbers to the department heads. Mrs. Deering stated that the total cuts from the general fund was $2,484,00.55. The total cut for parks was $349,202.50. Councilperson Julius made a motion to APPROVE 2013 -OR -13 on a first and second reading, with Councilperson Owen seconding, PASSING on a vote of 9-0. 8. Kim Calabro- 2013 -OR -10 An Ordinance Establishing Non -Collective Bargaining Salary/Wage Administrative Policy and Repealing Prior Policy: Mrs. Calabro present an ordinance to the Council to approve the market wage survey and the non -collective bargaining salary/wage administrative policy. Mrs. Calabro stated she feels she is currently working under the old and new pay scales. Mrs. Calabro informed the Council that the recommendations are just recommendations and do not require any action immediately. Councilperson Glover made a motion to APPROVE 2013 -OR -10 on a first and second reading, with Councilperson Owen seconding, PASSING on a vote of 9-0. PUBLIC COMMENT Amy Deering: Mrs. Deering stated she has received many phone calls regarding animal shelter donations. Mrs. Deering stated that she believes the confusion lies within the fund itself and the fund is segregated within itself to keep police donations and animal shelter donations separate. Currently there is $18,000 in the donation fund. That is different than the Spay and Neuter fund which has about $40,000. Trish Roehm: Ms. Roehm, President of Southern Indiana Rescue, came before the council to talk about their concern getting grants to help with the donations to the Animal Shelter. Ms. Roehm stated they raised over $100,000 last year and they are hoping to double that next year. Ms. Roehm expressed concern regarding the transparency in the donation fund. Mrs. Deering explained the funds to Ms. Roehm and how there is transparency there and the account is not in the negative like they thought there was. Bethany Mull: Ms. Mull thanked the Council for their help in the growth and the improvement in the animal shelter over the last few years. Ms. Mull stated that Mrs. Green laid the groundwork and can't wait to get the new director in there soon. Councilperson Gill clarified that the Mayor is the one who makes that appointment. Joann Brown: Mrs. Brown spoke to the council stated she just started volunteering at the shelter and just asked if there can be anyway to break up the funds the show what is allotted and spent easier. The Council responded that this has already been done. COUNCIL COMMENT Councilperson Smith: Suggested the possibility of creating a board for the animal shelter with all the municipalities that can continue to look at the issues at hand and make recommendations. Councilperson Zastawny: none Councilperson Payne: none Councilperson Gill: suggested to the council that they need to be brainstorming on credit cards to get the new policy completed. Councilperson Glover: none Council President Sellers: stated that ProMedia sent out an email to set up a workshop. Councilperson Julius asked for a copy of that contract and Mrs. Conlin stated she has sent out that contract to the council. A workshop regarding credit cards is set for May 13th, at 11:30. Councilperson Julius: stated it looks like the southbound exit 0 may be closing soon and not sure why, but it may affect some of the business owners in the area. Councilperson Julius stated that Tonya is doing a great job at the animal shelter. Also stated he sat in on a parks activities board and recommends everyone to try to do that at least once. Councilperson Owen: reiterated that he strongly disagrees with the resolution passed tonight to change the voting requirements to amend the agenda. He believes this is an injustice to the entire city and curious to what people will think when they see the video on channel 25 or YouTube. Councilperson Samuel: stated that the Public Arts Committee has sent an RFP for a public administrator and will stay out there until early June. Councilperson Smith made a motion to ADJOURN at 9:10 P.M. with Councilperson Julius seconding, PASSING on a vote of 9-0. ATTESTED BY: Yal° (Lt'x) Vicki Conlin, City Clerk Connie Sellers, President