HomeMy WebLinkAboutApril 29, 2013 Special MeetingJEFFERSONVILLE CITY COUNCIL WORKSHOP
Monday April 29th, 2013
City Council Chambers Room
The Common Council of the City of Jeffersonville met in a workshop on Monday April 29, 2013. Council
President Sellers called the workshop to order at 6:00 P.M. and on the roll call members present was:
Councilpersons Mike Smith, Dennis Julius, President Connie Sellers, Lisa Gill, Matthew Owen, Ed
Zastawny, Bryan Glover and Zach Payne. Absent: Nathan Samuel.
Stephanie Miller/Street Department: Mrs. Miller came before the Council requesting to move 16
employees back to Motor Vehicle. Mrs. Miller stated she believes doing this will take the pressure off
the budget when the street department is trying to cut $423,000. SBOA said that they are okay with
moving them back to sanitation. Council President Sellers stated Motor Vehicle it is a different levy from
the state. Mrs. Miller stated she believes this movement of employees including the movement of the
appropriated amounts of PERF, FICA, longevity, and any overtime will take care of the cuts they need to
make. Councilperson Gill made a motion to APPROVE the moving of sixteen employees in Sanitation
back to Motor Vehicle. Councilperson Owen seconded, PASSING on a vote 8-0
BUDGET CUTS:
Mrs. Deering presented the council some spreadsheets stating that the necessary cuts the city needs to
make is $2,477,063.90 and after meeting with the different departments they were able to cut out
$1,797843.55 leaving the $679,220.35 left to cut from the budget. The Council went through each
department in the spreadsheet that listed each department's budget by line item that goes back 2 years
previous. The spreadsheet shows the budgeted line items for 2011 and 2012, what was actually spent,
and the 2013 budget along with what has already been cut by the departments.
PARKS: Mrs. Deering explained that the amount needed to cut includes the 1782 notice and the circuit
breaker cuts, totaling the cuts to $594,702.50. Councilperson Zastawny asked about the movement of a
million from other capital outlays to Vissing park debt payment line item and asked about the BAN and
outstanding debt for Vissing Park. Mrs. Deering stated she will check into that. Councilperson Smith
questioned the newsletter line item in the amount of $42,000 and suggested pulling that out. Council
President Sellers suggested moving the newsletter to a 300 series. The Council decided to not take any
action on the parks cuts today.
GENERAL: Needing to make $679,220.35 more in budget cuts the Council went through each line item
for each department's budget and decided to make the cuts listed below that are in addition to the cuts
the departments have already made themselves.
MAYOR: no additional cuts
Council President Sellers expressed concerns about cutting the Performance Increase Pool from
the budget because it is usually asked to be put back in. The Mayor's department chose to cut
the performance increase pool from their department and Mrs. Deering stated that the one
employee who would receive that raise was in the meeting when these cuts were made.
LAW: $2,000 from Travel and Mileage and $1,000 from other services and charges. Total of $3,000
additional cuts from law department. Mrs. Deering stated that the cut of $27,000 in the line
item of city attorney is the savings in hiring a paralegal instead of another attorney.
CITY COURT: $3,400 from Performance Increase Pool in additional cuts.
ENGINEER: $6,800 from the Performance Increase Pool in additional cuts.
POLICE: $8,000 from Travel and Mileage, $1,100 from Dues and Subscriptions, $10,000 from training,
and $10,000 from Equipment. This totals the additional cuts by the Council to be $29,100.
FIRE: $20,000 from Fire Event/Overtime, $2,200 from Clothing Allowance, $5,000 from Tires and Tubes,
$5,000 from Education Conference, $10,000 from Training, and an additional $15,000 from
Bunker Gear. The Council also reduced the remaining $27,000 from the fire capital line items
and moved it to LOIT. This brings the additional totals from the Council to the Fire budget to
$84,200.
BUILDING COMMISSION: $3,000 from Office Supplies
PLANNING AND ZONING: $5,000 from Performance Increase Pool
COUNCIL: $50,000 from Unemployment, $260,000 from Hospitalization/life, $10,000 from other repairs
and maintenance, $250,000 from other capital outlays. The council decided to put back in the
previous cut $100,000 from liability and casualty. The additional cuts from the council budget
totaled $570,000.
FINANCE: $7,300 from the Performance increase pool.
ANIMAL SHELTER: $6,500 from the Performance Increase Pool, $2,000 from Natural Gas, $5,000 from
the Incinerator/heat repair line item and $5,000 from equipment. The total additional cuts from
the Animal Shelter budget by the council are in the amount of $18,500.
VEHICLE MAINTENANCE: $11,000 from the Performance Increase Pool and $12,000 from the Overtime
budget. Totaling Vehicle Maintenance's additional budget cuts to $23,000.
INFORMATION TECHNOLOGY: $2,000 from the Performance Increase Pool, $1,000 from Professional
Services, and $5,000 from Contract Services. The total additional cuts to the Information
Technology's budget by the Council were $8,000.
CLERK: $4,100 from the Performance Increase Pool, $5,000 from Computer Programming, $5,000
Management fees, consultants, & workshops, and $4,000 from other capital outlays. The total
budget cuts from the Clerk's budget were $18,000.
SAFETY: no additional budget cuts from safety.
H.R.: $3,200 from the Performance Increase pool, and an additional $3,000 from training. Total
additional budget cuts from H.R. by the Council were $6,200.
BPW: no additional budget cuts from BPW.
The additional cuts made by the council in this special meeting $785,500.
Councilperson Owen made a motion to adjourn at 9:10 P.M. with Councilperson Payne seconding,
passing unanimously.
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Connie Sellers, President
ATTESTED BY:
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