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HomeMy WebLinkAboutApril 18th, 2013 CITY OF JEFFERSONVILLE SANITARY SEWER BOARD MINUTES OF APRIL 18, 2013 The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular session on Thursday, April 18, 2013 at 3:00 P.M in the City Hall Mayor's Conference Room. Mayor Mike Moore called the meeting to order at 3:00 P.M. Board Members present are Mike Moore, Dale Orem and Bill Saegesser. Also present are Utility Director Len Ashack, Assistant Director Lori Kearney, Board Attorney Scott Lewis, City Attorney Les Merkley, Sewer Collection Office Manager Elisha Dale, Controller Amy Deering, Accountant Denny Kestler, Jorge Lanz and Josh Hillman representing Jacobi, ToQmbs, and Lanz, John Herriford representing Strand Associates, Inc., Lenin Kasthuri andi3. Campbell representing Bernardin, Lochmueller & Associates, Wes Christmas representing Clark Dietz, Theresa Criss - Hartwig representing Commonwealth Engineers, Bob Woosley representing Heritage Engineering, Adam Dickey representing HMB Professional Engineers, and Secretary Barbara Hollis. Board Member Orem made the motion to approve the agenda as presented, second by Board Member Saegesser, passing on a vote of 3 -0. The minutes of April 4, 2013 were presented for approval. Board Member Saegesser made the motion to approve the minutes as presented, second by Board Member Orem, passing on a vote of 3 -0. Controller Deering presented the claim lists for approval. Following explanation of additions, review and discussion, Board Member Saegesser made the motion to approve the combined claim list in the amount of $343,725.73, second by Board Member Orem, passing on a vote of 3 -0. Manager Dale presented the Adjustment Certificate totaling $- 190,446.91. Following review and explanation, Board Member Orem made the motion to approve the Certificate as presented, second by Board Member Saegesser, passing on a vote of 3 -0. Director Ashack informed the Board there will be a meeting in Scottsburg on April 25 regarding the Springdale mediation. Justin Evans of 5305 Cassandra Court, appeared before the Board to request compensation in the amount of $24,907.00 for damages done when a water main broke and sewage entered his home. Attorney Lewis has a detailed claim and recommends turning this over to the insurance carrier. Mr. Evans has notified his insurance carrier. Director Ashack has asked Bernardin Lochmueller for a proposal for design and construction services for lift station 6611. He explained the situation of the 1941 lift station at what is now River Ridge. The contract amount for design, construction April 18, 2013 Sewer Board Minutes Page 2 bidding and construction inspection is $37,500. This can be paid from the NWWTP remaining funds of $334,537.00. Attorney Lewis in reviewing the contract finds that Appendix b and c are not attached. Following discussion, Board Member Orem made the motion to approve the contract pending review and inclusion of appendix b and c by Attorney Lewis, and to authorize Mayor Moore to sign, second by Board Member Saegesser, passing on a vote of 3 -0. Mr. Richard Crum appeared before the Board saying it has been a year that he has tolerated the construction "mess" on his property and he would like to know when the work is going to start again. He presented pictures. Director Ashack said he has had his crew clean some but what is there belongs to the contractor. Attorney Lewis has been communicating with the contractor's attorney. The City has fixed the fence. Mr. Crum said the property is for sale and is not presentable. Attorney Lewis said he does not want to create a potential claim. Mr. Crum said he does understand the situation, he just wants to solve a problem. Mr. Fortner appeared before the Board saying he paid sewer bills for 10 years claiming he was not connected to the sewer system. He previously requested this during the last administration. Following further explanation of the situation, Mayor Moore asked for time to review, requesting Mr. Fortner come back to the next meeting. Josh Hillman presented and reviewed the need for Change Order -Extra Work Agreement No. 1, Lentzier Creek Division 1 - P.S., Gravity Interceptor & FM, Mac Construction & Excavating, Contractor, in the amount of $72,348.82. Director Ashack has reviewed this. Board Member Saegesser made the motion to approve the Change Order as presented, second by Board Member Orem, passing on a vote of 3 -0. Director Ashack gave an update on the North Plant. Director Ashack provided background information and an update on the Tenth Street CSO Flow Measurement (Gripp) proposal in the amount of $18,474.00. Director Ashack next presented and reviewed a job description for an Odor Control Specialist, explaining the need. Following discussion, Board Member Saegesser made the motion to approve the description for pay grade review and salary ordinance change, second by Board Member Orem, passing on a vote of 3 -0. Assistant Director Kearney explained the goal is to get all employees certified. Director Ashack explained that in the past the Sewer Department has paid the Parks Department to mow the plant and lift stations. There are 54 locations. He has been informed the Parks Department can no longer provide this. Director Ashack said there are two options, contract, or hire temporary help. Discussion followed. This will be reviewed at the next meeting. Attorney Lewis presented an easement agreement with River Ridge for the Lentzier Creek and Liter's project. This is not the City form. The differences were 4 18 13 Sewer Board Meeting Minutes April 18, 2013 Sewer Board Minutes Page 3 reviewed. Board Member Saegesser made the motion to accept the terms of the easement, second by Board Member Orem, passing on a vote of 3 -0. Attorney Lewis is in receipt of an invoice regarding the BAN. Controller Deering will check to see if it has been paid. Controller Deering made a correction to the claim list. The new amount if $343,995.73. Board Member Saegesser made the motion to approve the amended claim list total of $343,995.73, second by Board Member Orem, passing on a vote of 3- 0. There being no further business to come before the Board, Board Member Orem made the motion 0 adjourn at 3:50 P.M., second by Board Member Saegesser, passing on a vote of 3 -0 id AM, Mike Moore, Mayor /Presiden Dale Orem, Board Member Bill Saegesser, Boar M mber ATTEST: (//// (Lhev otLee Barbara Hollis, Secretary 4 18 13 Sewer Board Meeting Minutes