HomeMy WebLinkAboutApril 18th, 2013 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF APRIL 18, 2013
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, April 18, 2013 at 3:00 P.M in the City Hall Mayor's Conference
Room. Mayor Mike Moore called the meeting to order at 3:00 P.M. Board Members
present are Mike Moore, Dale Orem and Bill Saegesser. Also present are Utility
Director Len Ashack, Assistant Director Lori Kearney, Board Attorney Scott Lewis, City
Attorney Les Merkley, Sewer Collection Office Manager Elisha Dale, Controller Amy
Deering, Accountant Denny Kestler, Jorge Lanz and Josh Hillman representing Jacobi,
ToQmbs, and Lanz, John Herriford representing Strand Associates, Inc., Lenin Kasthuri
andi3. Campbell representing Bernardin, Lochmueller & Associates, Wes Christmas
representing Clark Dietz, Theresa Criss - Hartwig representing Commonwealth
Engineers, Bob Woosley representing Heritage Engineering, Adam Dickey
representing HMB Professional Engineers, and Secretary Barbara Hollis.
Board Member Orem made the motion to approve the agenda as presented,
second by Board Member Saegesser, passing on a vote of 3 -0.
The minutes of April 4, 2013 were presented for approval. Board Member
Saegesser made the motion to approve the minutes as presented, second by Board
Member Orem, passing on a vote of 3 -0.
Controller Deering presented the claim lists for approval. Following explanation of
additions, review and discussion, Board Member Saegesser made the motion to
approve the combined claim list in the amount of $343,725.73, second by Board
Member Orem, passing on a vote of 3 -0.
Manager Dale presented the Adjustment Certificate totaling $- 190,446.91.
Following review and explanation, Board Member Orem made the motion to approve
the Certificate as presented, second by Board Member Saegesser, passing on a vote of
3 -0.
Director Ashack informed the Board there will be a meeting in Scottsburg on
April 25 regarding the Springdale mediation.
Justin Evans of 5305 Cassandra Court, appeared before the Board to request
compensation in the amount of $24,907.00 for damages done when a water main broke
and sewage entered his home. Attorney Lewis has a detailed claim and recommends
turning this over to the insurance carrier. Mr. Evans has notified his insurance carrier.
Director Ashack has asked Bernardin Lochmueller for a proposal for design and
construction services for lift station 6611. He explained the situation of the 1941 lift
station at what is now River Ridge. The contract amount for design, construction
April 18, 2013 Sewer Board Minutes Page 2
bidding and construction inspection is $37,500. This can be paid from the NWWTP
remaining funds of $334,537.00. Attorney Lewis in reviewing the contract finds that
Appendix b and c are not attached. Following discussion, Board Member Orem made
the motion to approve the contract pending review and inclusion of appendix b and c by
Attorney Lewis, and to authorize Mayor Moore to sign, second by Board Member
Saegesser, passing on a vote of 3 -0.
Mr. Richard Crum appeared before the Board saying it has been a year that he
has tolerated the construction "mess" on his property and he would like to know when
the work is going to start again. He presented pictures. Director Ashack said he has
had his crew clean some but what is there belongs to the contractor. Attorney Lewis
has been communicating with the contractor's attorney. The City has fixed the fence.
Mr. Crum said the property is for sale and is not presentable. Attorney Lewis said he
does not want to create a potential claim. Mr. Crum said he does understand the
situation, he just wants to solve a problem.
Mr. Fortner appeared before the Board saying he paid sewer bills for 10 years
claiming he was not connected to the sewer system. He previously requested this
during the last administration. Following further explanation of the situation, Mayor
Moore asked for time to review, requesting Mr. Fortner come back to the next meeting.
Josh Hillman presented and reviewed the need for Change Order -Extra Work
Agreement No. 1, Lentzier Creek Division 1 - P.S., Gravity Interceptor & FM, Mac
Construction & Excavating, Contractor, in the amount of $72,348.82. Director Ashack
has reviewed this. Board Member Saegesser made the motion to approve the Change
Order as presented, second by Board Member Orem, passing on a vote of 3 -0.
Director Ashack gave an update on the North Plant.
Director Ashack provided background information and an update on the Tenth
Street CSO Flow Measurement (Gripp) proposal in the amount of $18,474.00.
Director Ashack next presented and reviewed a job description for an Odor
Control Specialist, explaining the need. Following discussion, Board Member
Saegesser made the motion to approve the description for pay grade review and salary
ordinance change, second by Board Member Orem, passing on a vote of 3 -0. Assistant
Director Kearney explained the goal is to get all employees certified.
Director Ashack explained that in the past the Sewer Department has paid the
Parks Department to mow the plant and lift stations. There are 54 locations. He has
been informed the Parks Department can no longer provide this. Director Ashack said
there are two options, contract, or hire temporary help. Discussion followed. This will
be reviewed at the next meeting.
Attorney Lewis presented an easement agreement with River Ridge for the
Lentzier Creek and Liter's project. This is not the City form. The differences were
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April 18, 2013 Sewer Board Minutes Page 3
reviewed. Board Member Saegesser made the motion to accept the terms of the
easement, second by Board Member Orem, passing on a vote of 3 -0.
Attorney Lewis is in receipt of an invoice regarding the BAN. Controller Deering
will check to see if it has been paid.
Controller Deering made a correction to the claim list. The new amount if
$343,995.73. Board Member Saegesser made the motion to approve the amended
claim list total of $343,995.73, second by Board Member Orem, passing on a vote of 3-
0.
There being no further business to come before the Board, Board Member Orem
made the motion 0 adjourn at 3:50 P.M., second by Board Member Saegesser, passing
on a vote of 3 -0
id AM,
Mike Moore, Mayor /Presiden
Dale Orem, Board Member
Bill Saegesser, Boar M mber
ATTEST:
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(Lhev otLee
Barbara Hollis, Secretary
4 18 13 Sewer Board Meeting Minutes