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HomeMy WebLinkAboutMarch 5th, 2013 MINUTES OF THE JEFFERSONVILLE DRAINAGE BOARD MARCH 5, 2013 The Jeffersonville Drainage Board met on March 5, 2013 at 5:30 P.M. in the City Building Conference Room, Second Floor, Jeffersonville, Indiana. Chairman Charlie Bryant called the meeting to order with the following in attendance: BOARD MEMBERS: STAFF: Charlie Bryant Andy Crouch Dan Christensen Dan Matson Steve Gill Deb Ashack Chester King Scott Lewis, Attorney Steve McCreight Patty Rush Grant Morton Bob Rogge Absent: Rick Madden & Curt Jacobs Guest: Jorge Lanz from Jacobi, Toombs & Lanz Joe Eigle from Eigle Engineering Ravi Rafferty, Heritage Engineering Lisa Gill and Matt Bell MINUTES: Mr. Bryant presented the minutes from February 19, 2013 meeting asking if there were any corrections. Mr. Morton made motion to approve the minutes as presented and seconded by Mr. McCreight. Motion passed unanimously NEW BUSINESS: Ms. Karen Raney, 1804 Augusta Drive, Jeffersonville, Indiana, addressed the Board in regard to flooding in her yard. She advised her residence is across from the golf course at Golfview Estates. She stated that when it rains, especially in the spring, her front yard is always flooded. Ms. Raney requested that someone look to see if there was a solution for her problem. The Board advised her that someone would check out that area and would be in touch with her with some information. AMERICA PLACE CONSTRUCTION PLAN: Mr. Ravi J. Rafferty from Heritage Engineering was present to present additional information in regard to the purchase of 38 acres at River Ridge Lot 41, Phase I. Mr. Crouch had distributed the plans at our last meeting in February. Mr. Crouch had reviewed the plans and offered his comments into a revised set of plans. These comments included slightly increasing the slope of some of the storm pipes, modifying some instructional notes to the contractor, and clarifying a few other minor issues. The drainage from this development will run into a previously- approved detention basin owned by River Ridge, and the outlet from the basin will be modified to adjust from the r increase in flow. With these modifications, the runoff from the basin will result in the following decreases in flow downstream: 2 -year storm -21 %; 10 -year storm - 10.5 %; and 100 -year storm -1.6 %. Mr. Crouch sent a letter to the board advising that he recommends these plans for approval. He will continue to work with the owner, design consultant, and contractor should any unforeseen changes need to take place during the construction phase. Mr. Rogge made motion to accept the revised plans as outlined in Mr. Crouch's letter and seconded by Mr. Morton. Motion passed unanimously Mr. Morton made a motion to table the Master Plan Suggested Project List issue until Mr. Crouch could attend the meeting. Motion was seconded by Mr. Gill. Motion passed unanimously Mr. Crouch submitted a letter to the Board requesting an additional employee for the Drainage Department. He advised that almost all of the departments within the City have a dedicated "Department Head" except the Drainage Board. This has fallen to the City Engineer and his department. This new position will not be a "Department Head" position (that will still be under Andy Crouch), but will give the Drainage Board a dedicated employee that they can use exclusively to accomplish their chosen tasks. The new position that is being requested will be strictly related to the Drainage Board, and particularly to the Stormwater Master Plan and the projects that is prescribed. It will have a focused concentration on all things related to stormwater, drainage, erosion control, stormwater maintenance, and city stormwater policy development. In addition, it will be able to provide a certain amount of inspection oversight for some of the smaller projects that the Board intends to complete. Mr. Crouch drafted a job description for the position and asked for consideration from his request. Mr. Gill made a motion approve the position and for it to go before the City Counsel except change 10 lbs. of weight to 40 lbs. weight. Motion was seconded by Mr. McCreight. Motion passed unanimously Mr. McCreight passed out diagrams and information for the bioswales located at Walnut and 8 Streets. He presented recommendations for plants and installing river gravel in areas with weed fabric. The existing ornamental grasses can be dug up and replanted to fill in with new planting. He also presented information on pine straw and advised in some ways pin straw will outperform other mulches. The planting needs to be started in March and April. Mr. McCreight advised the Board that he can research other mulches, if they desire. Mr. Gill made motion to use the proposed plans but to use the hardwood mulch instead of the pine straw. Motion seconded by Mr. Morton. Motion passed unanimously The Board was presented with a bill for $706.65 for the TV presentation screen that was installed in the Mayor's meeting room. This was not presented to the Board before it was purchased and installed. Now after the fact, it is requested to the Drainage Board to pay a portion of cost which is to be shared by Drainage, Sewer and Redevelopment Boards. Mr. Morton made motion to table this for further deliberation and consideration until a claim and information is presented to the Board. Voted 6 to 1, to table which was Mr. Gill t Ms. Ashack presented a proposal and demonstration to the Board regarding the purchase of a hand held computer. This would show maps in the field and would be water proof. The one she has now is out dated and not feasible for what she need to do in the field. Mr. Morton advised she could just take it out of her budge t at this time. JTL REPORT PRESENTED BY JORGE LANZ: STORMWATER MANAGEMENT PLAN UPDATE Master Plan approved by Board. Subcommittee presented list of projects at last meeting. ROSELAWN COURT & MAGNOLIA AVE. DRAINAGE IMPROVEMENTS PROJECT: Estimated Construction Cost: $475,000, Total Project Cost: $595,000 Meeting with adjacent property owners to review potential impacts. Met with USACE today to review project components that are jurisdictional waters and require USACE approval. Plans to be finalized by next meeting and permit application underway. This project will impact approximately 293 properties. CALLAWAY DRIVE PIPE REPLACEMENT PROJECT Survey and geotechnical investigation complete. Construction documents underway. Matt Bell reported that the east end bridge is coming soon; they are clearing out the area at this time. His department is going to start working with homeowners regarding rain gardens for education outreach. He advised that if they worked with smaller areas instead of large ones, then may get more participation. CLAIMS & BUDGET: Mr. Morton reviewed the budget with the Board and explained all his entries. Chairman Bryant presented claims in the amount of $93,230.05. Mr. Morton made motion to approve claims as presented in the amount of $93,230.05 and seconded by Mr. Rogge. Motion passed unanimously Our next meeting will be held on March 19, 2013. f Chairman Charlie B : nt