HomeMy WebLinkAboutDecember 18th, 2012 MINUTES OF THE
JEFFERSONVILLE DRAINAGE BOARD
DECEMBER 18, 2012
The Jeffersonville Drainage Board met on December 18, 2012 at 5:30 P.M. in the
City Building conference Room, Second Floor, Jeffersonville, Indiana. Chairman Bryant
called the meeting to order with the following in attendance:
BOARD MEMBERS: STAFF:
Bob Rogge Andy Crouch
Steve McCreight Scott Lewis, Attorney
Rick Madden Patty Rush
Charlie Bryant Can Matson
Dan Christensen
Steve Gill
Curt Jacobs
Chester King
Absent were: Grant Morton & Deb Ashack
Guest: Sheila L. McKinley & Christopher Burke from Christopher Burke Engineering,
Joe Eigel from Eigel Associates, Jorge Lanz from Jacobi, Toombs & Lanz.
MINUTES:
Chairman Bryant presented the minutes from the December 4, 2012 meeting,
asking if there were any corrections. There being none, a motion was made by Steve Gill
to approve the minutes, seconded by Steve McCreight. Motion passed unanimously
STORMWATER MASTER PLAN:
Sheila L. McKinley reported to the Board the final presentation on the
Stormwater Master Plan. The Board received a disk to review before our meeting.
There were 33 recommended components which were prioritized for the Master Plan.
She did a presentation on all phases and received questions from the board. During their
study the y found 1,028 buildings that were in the flood plan. Mr. Lanz requested the
board to review data and study information received and returns with questions to the
board. There should be local, state and federal funding. Construction will begin in the
spring, and plan on the Board's second meeting in January to review.
STORMWATER MASTER PLAN SUPPLEMENTAL AGREEMENT AMENDMENT
OF AGREEMENT #2, PROJECT NO. 11 -0021.
Jacobi, Toombs & Lanz, Inc. (JTL) is teamed with Christopher B. Burke
Engineering, Ltd. (CBBEL) in the completion and preparation of the City's Stormwater
Master Plan. The plan is to be completed in December 2012.
The CBBEL's contract amount was not to exceed $222,000.00 and JTL's contract
amount was not to exceed $74,000.00 the level of effort contributed by each of the two
firms changed during the execution of the project, whereas CBBEL has exceeded their
budget while JTL had under run their budget.
Therefore, JTL hereby agrees to reduce their contract not to exceed amount by the
sum of $20,000.00, reducing their budget from $74,000.00 to $54,000,00. This is for the
purpose of allowing their partner CBBEL, to increase their budget by the same amount so
that both firms can complete the project on time and within their contract amounts. Mr.
Crouch recommended that the contract be signed by the Board. Mr. Rogge made motion
that the contract be signed Chairman Bryant and Attorney Lewis showing it was accepted
by the Jeffersonville Drainage Board. Motion was seconded by Mr. Madden.
Motion passed unanimously
CLAIMS:
Chairman Bryant presented the claims in the amount of $89,975.14. The Board
had questions and ask that the Health Insurance in the amount of $58,994.78, DOT
Physical in the amount of $45.00 and Workers Comp/Prop Casualty in the amount of
$15,191.77 be held until Mr. Morton returns and can review the cost due to him being
involved with the Controller for correct amounts being billed to the Board. Therefore,
Mr. McCreight made motion to pay $15,743.59 until Mr. Morton returned to review
claims and seconded by Mr. Jacobs. Motion passed unanimously
Our next meeting will be held on January 3, 2013 due to office being closed on
January 2, 2013.
Mr. Gill made motion to adjourn at 6 :55 P.M. and seconded by Mr. Jacobs.
Chairman Charlie t ant