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HomeMy WebLinkAboutApril 17th, 2013 MINUTES OF THE BOARD OF PUBLIC WORKS OF THE CITY OF JEFFERSONVILLE, INDIANA April 17, 2013 Mayor Moore called the meeting to order at 9:33am and on the call of roll were Councilperson Bryan Glover and Public Works Coordinator Rick Lovan. Also present: Fire Chief Eric Hedrick, IT Director Matt Dyer, Building Commissioner Russ Segraves, City Engineer Andy Crouch, WWTP Director Len Ashack, Storm Coordinator Deb Ashack, Vehicle Maintenance Director Bubby Vissing, Street Commissioner David Hosea, Police Chief Chris Grimm, Sewer Office Manager Elisha Dale, Controller Amy Deering, Human Resources Generalist Morgana Landrum, City Attorney Les Merkley, UEZ Director Kelly Reed, Redevelopment Director Rob Waiz, Planning and Zoning Director Shane Corbin, Grant Writer DeLynn Rutherford, Parks Superintendent Paul Northam, Executive Assistant Judith VanGilder, Administrative Assistant Candy Stewart. Councilperson Glover made a motion to approve the April 3, 2013, minutes with Mr. Lovan seconding, PASSING on a vote of 3 -0. Mr. Lovan made a motion to approve payroll, with Councilperson Glover seconding, PASSING on a vote of 3 -0. OLD BUSINESS: 4 1. Shane Corbin — Update on Homes: Councilperson Glover asked for an update from Planning and Zoning Director Shane Corbin on the homes that the board recently discussed for condemnation. Mr. Corbin stated that one of the homes on Kehoe has been demolished and the other home on Kehoe which sits across the street was given 30 days to improve. The home owner has placed some siding on the home and she has also stated that she has a buyer for the home. Mr. Corbin assured the board that his office is keeping close attention to her progress. Mr. Corbin stated that the home on Higgins has an asbestos issue and he is looking into different people who would be willing to demolish the house. NEW BUSINESS: 1. Joe Fackler — Closing of Utica - Sellersburg Road at Hidden Creek for RR Crossing Work: Mr. Fackler, Superintendent of Operations at the Southern Indiana Railway, came before the board requesting approval to close Utica - Sellersburg Road at Hidden Creek Golf Club for three days to take out the old railroad crossing, replace it and pave it. After discussing the best dates to close, the board decided on May 7, 8 and 9. Mr. Fackler also asked for assistance with road closure signs and Mayor Moore recommended placing a sign on Bean Road due to the high truck traffic, but advised that this area is Sellersburg, not the City of Jeffersonville, and he can only give approval for closures for Jeffersonville. Mayor Moore asked Street Commissioner Hosea if he would help Mr. Fackler with signs and Mr. Hosea agreed to do so. 2. Corporate Attorney Les Merkley requested board approval for the following Civil Agreements: • Agreement to give Walsh Construction Design Team access to the waterfront Greenway area for purposes of constructing the downtown bridge. Mr. Lovan made a motion to approve the agreement giving Walsh Construction Design Team access, with Councilperson Glover seconding, PASSING on a vote of 3 -0. 1 • Agreement with INDOT regarding the Big 4 Bridge in reference to the flood wall cut out at Mulberry Street which was to be part of the project pursuant to the memorandum of agreement with the Department of Transportation that was signed by the previous administration. Mr. Merkley stated that this is an 80/20 split project with the maximum amount of federal funds allocated to the floodwall project $453,420.00. The city's cost is 20% of the project. Mr. Merkley explained that this cutout gives open access to the Greenway. Mr. Lovan made a motion to approve the agreement, with Councilperson Glover seconding, PASSING on a vote of 3 -0. • Agreement with INDOT regarding the Big 4 Bridge ramp lighting project also with an 80/20 split with a maximum amount of federal funds allocated for the project of $2,236,250.00. City Engineer Andy Crouch explained that because they are bidding out the lighting and the floodwall, they need an agreement. The city does not have agreements with the contractor, they have an agreement with INDOT and INDOT has an agreement with the contractor and this ties all that together. Mayor Moore stated that with the city paying the 20 %, the lighting project is still under budget. Councilperson Glover made a motion to approve, with Mr. Lovan seconding, PASSING on a vote of 3 -0. • Agreement to switch vendors for purposes of background checks. Mr. Merkley turned the discussion over to Human Resources Generalist Morgana Landrum. Ms. Landrum explained that Human Resources is looking at switching vendors for the purpose of background checks to a company who offers the same services. Human Resources is requesting a 30 -day trial with the company VeriCorp for a savings of about $20 per check over their current vendor. Mr. Lovan asked how many background checks are conducted in a year and Ms. Landrum stated approximately 300 — 350. Ms. Landrum explained that a group of about fifty 18- and -over Parks Department employees are coming in soon they would save about $1,000 from background checks with this trial company. Mr. Lovan made a motion to approve, with Councilperson Glover seconding, PASSING on a vote of 3 -0. 3. Mayor Moore — Change of Street Names in Claysburg: Mayor Moore stated that he and Rick Lovan attended a neighborhood meeting at Claysburg to discuss concerns over the duplicate street name Pennsylvania Avenue located in Claysburg and Capitol Hills Subdivision. Mayor Moore explained to the board that the neighborhood was concerned about ambulance runs since the Ken Ellis Center consists primarily of senior citizens. Mayor Moore explained that there are no residential homes on Pennsylvania Avenue affected by renaming the street so he presented an idea for the name change to approximately 45 Claysburg area neighbors who unanimously approved to rename Pennsylvania Avenue Bates - Bowyer Avenue. Mayor Moore also stated that he was changing the name of Green Street, which is located by Gilt Edge Baptist Church, to D. L. Motley, Jr. Way. Mayor Moore explained that Mr. Merkley advised him that he could make these street name changes by Executive Order and didn't need the approval of the board. Mr. Merkley requested waiting a couple of weeks to install the newly named street signs to give him time to notify the postal services and 911. Mayor Moore asked Mr. Hosea put up the signs a week after Derby and Mr. Hosea agreed to do so. 4. Rick Lovan — Taste of Jeff Purchases two Benches for City Hall: The Taste of Jeff has replaced two of the benches in front of City Hall. Mr. Lovan stated that he and Mr. Vissing have discussed 2 painting the two old benches that were taken out and putting them in the downtown Glossbrenner Garden as the ones that are presently in place are in dangerously bad shape. Mr. Lovan stated that the benches in front of City Hall are not paid for by the city, but generously donated by Taste of Jeff. 5. Andy Crouch — Fort Street Road Closure: Mr. Crouch requested approval from the board to close Fort Street, which sits between Riverside Drive and the Floodwall, starting Monday, April 22 through Friday, July 12 INDOT has purchased the property on both sides of that road and they are going to begin to move those houses. They are also requesting barricades at both Riverside and the alleys adjacent to the floodwall. Councilperson Glover asked Mr. Crouch if this closure would impede travel on Riverside. Mr. Crouch stated that it would not impede travel on Riverside and there are no residents living on Fort. This is a temporary closure of the right -of- way. Councilperson Glover asked with this closure, will the city still have access into the Floodwall if we need to get to that area. Mr. Crouch stated that we will have access and Edwards who is doing the moving has already talked to Flood Control and they are going to install a door to keep pedestrians out. Mr. Lovan made a motion to approve the street closure, with Councilperson Glover seconding, PASSING on a motion of 3 -0. Rick Lovan made a motion to adjourn at 9:55am, with Councilperson Payne seconding, PASSING unanimously. „AA a Mayor ATTE TED BY: Ga : City Clerk 3