HomeMy WebLinkAboutMarch 27, 2013- WorkshopJEFFERSONVILLE CITY COUNCIL WORKSHOP
Wednesday March 27th, 2013
City Council Chambers Room
The Common Council of the City of Jeffersonville met in a workshop on Wednesday March 20th, 2013.
Council President Sellers called the workshop to order at 5:35 P.M. and on the roll call members present
was: Councilpersons Zach Payne, Mike Smith, Matt Owen Nathan Samuel, Council President Sellers and
Dennis Julius. Absent were Councilperson Zastawny, Councilperson Gill, and Councilperson Glover.
Guests present: Elizabeth Gross with Parkland H.R Services, Kim Calabro, Amy Deering, Jorge Lanz with
JTL, Redevelopment Director Rob Waiz, and Grant Writer Delynn Rutherford.
Approval of the Agenda: Councilperson Smith made a motion to APPROVE the agenda with
Councilperson Smith seconding, PASSING 6-0.
Elizabeth Gross- Parkland H.R. Services L.L.0
Elizabeth Gross presented a salary wage study to the Council and recommendations regarding
employees and policies for the city to adopt. Mrs. Gross stated her recommendations as the following:
1. Convert salary non-exempt to hourly non-exempt
2. Reduce pay grades and extend pay ranges
3. Steps to phase out longevity at a faster rate
4. Develop a plan to identify and adjust pay levels for employees whose pay is significantly lower
than what would be expected based on job performance, market value and years in the job.
Mrs. Gross identified the following positions whose pay is significantly lower than expected:
Director of Animal Shelter, Director of HR, Assistant Director of WW, City Engineer.
5. Develop a plan to identify and adjust pay levels for other city employees whose pay is
significantly lower than what would be expected based on job performance, market value, and
years on the job. These identified positions recommended for review include the police
dispatchers.
6. The non -collective Bargaining Salary/Wage Policy for 2013 must include the following revisions:
a. Inclusion of Corporation Counsel in the advisory and review process for determination
of pay for employees.
b. Revise the checks and balances measure section to include clearer guidelines, the
designation of a point person to represent the City Council and allow city officials to
determine starting pay for new hires up to 25% of the pay range.
Mrs. Gross then addressed common pay challenges and identified employees that fall below the entry
pay level for their pay grade as well as employees who are above the pay range. Mrs. Gross then went
over what she considers the "next steps" are for the City Council which include approving the
recommendations 1-6, approving the immediate movement of all employees who fall below the
minimum for the proposed new pay grades, continue the performance management training program
started in 2011, finalize and implement the performance management policy initially drafted in 2011,
and provide employees with an annual reporting of their "total compensation" value to better
communicate the big picture of employee compensation so that employees understand that their pay
includes much more than their paycheck and includes their entire benefit package.
Jorge Lanz -Jacobi, Toombs, and Lanz, Inc. Falls Landing Retention Pond
Mr. Lanz came before the Council to clarify plumbing with the possible retention pond project. Mr. Lanz
displayed multiple maps that show the storm sewers and pipes. Mr. Lanz mapped out how the pipes
connect for storm water and sewer. Mr. Lanz answered some concerns regarding the contamination
stating that there is always a possibility of contamination if the sewer is to overflow and flow into the
inlets for the storm water pipers. Mr. Lanz stated that this only a possibility and if it ever happened it
could be fixed. Mr. Lanz stated one of the areas of concern is 8th and Ohio. Mr. Lanz stated this pond is
the same layout and elevation as the one with the canal plans. Mr. Waiz handed out surveys from
surrounding residents who show support for the project as well as a map of the retention pond with
park. Mrs. Rutherford stated that in order to get the grant they have to include the park. The estimated
total for the retention pond with the park is 1.2 million dollars. The grant is for $500,000. The match for
the grant is close to $700,000.
Councilperson Samuel made a motion to adjourn at 7:06P.M. with Councilperson Payne seconding,
passing unanimously.
Connie Sellers, President
ATTESTED BY:
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Vicki Conlin, City Clerk