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HomeMy WebLinkAboutMarch 12, 2013 JEFFERSONVILLE BUILDING AUTHORITY March 12, 2013 The regular meeting of the Jeffersonville Building Authority was held on Tuesday, March 12, 2013, at 9:00 a.m. in the Building Commissioner's Conference Room on the second floor in the Jeffersonville City Hall. Present were Building Commissioner Russ Segraves, Board Members Don Sperzel, Dennis Julius and Bill Fry. Also present was Administrative Assistant Susan Robertson. MINUTES Mr. Julius made a motion to approve the February 12, 2013 minutes. The motion was seconded by Mr. Sperzel and carried unanimously. BUDGET The History by Appropriation for January was presented. NEW LEASE ORDINANCE The new Lease was presented to the Board. The Lease states that the Tenant (City of Jeffersonville) will pay the Landlord (Building Authority) $160,000.00 per year for operating funds with an additional $70,000.00 put in the Reserve Fund. Mr. Segraves said one good thing about this lease is the building is getting older and will need more maintenance, and any unused money goes in a non - reverting fund. Mr. Sperzel made a motion to have Mr. Segraves present the Lease to the Board of Public Works and Safety on March 13, 2013 as presented. The motion was seconded by Mr. Fry and carried unanimously. CAMERA CLAIM A discussion was held with regard to the camera that was damaged in a storm. A claim for $11,500.00 was submitted. We are to be reimbursed the $5,000.00 deductable. Mr. Segraves presented a proposal from Security Pros for Surveillance Replacement /Enhancement for a one- time fee of $20,500.00. The system could be monitored by Security Pros for an additional $250.00 per month. The Police Department is currently monitoring the cameras. Mr. Julius made a motion to go with the contract from Security Pros without the monthly monitoring fee. We will continue to let the Police Department monitor the system. The motion was seconded by Mr. Fry and carried unanimously. Mr. Segraves said he did not have a competitive contract. The Board did not see a problem with this since Security Pros is doing all of the city work and we are networking them altogether. • WINDOW CLEANING RT Solutions presented a bid in the amount of $750.00 to clean the exterior windows using a lift. The interior windows are covered under the current contract. The Board felt this was a good price. Mr. Fry made a motion to contact RT Solutions to see if the $750.00 price still applies and if so have them clean the exterior windows this Spring. The motion was seconded by Mr. Julius and carried unanimously. ENTRANCE DOORS The new automatic door operator has been installed. All agreed that it works well. Mr. Segraves will look into having the glass doors adjusted. He said they remain open 90% of the time. PAINTING RT Solutions presented a bid for painting the common areas, wall repairs, two coats of s egg shell finish paint, oil base on door casings, gg g , painting the floor in the stair towers and varnishing the woodwork on the stairway. The bid included materials. The amount of the bid was $4,825.00. Dorman Painting presented a bid to paint the walls and trim for $6,600.00. This price reflects minor drywall patching, and materials. Mr. Julius made a motion to award the bid to RT Solutions. The motion was seconded by Mr. Fry and carried unanimously. We are to get clarification on where it is noted the woodwork will be stained vs. varnished, and also ask for a start date. BUDGET REDUCTION No discussion was held. SERVICE/MAINTENANCE OF UPS UNIT Mr. Segraves received a quote from DC Group on maintenance of the UPS back -up system and battery replacement. This is a bank of 48 batteries in case of power outage until the generator comes on and surge protection. The maintenance is currently subbed out to Emerson Power. The DC Group price was The PM only Option for $1,200, Normal Business Hours — Total of (2) site visits. Also listed was battery replacement (48) for $2,875.00. The life of the batteries is 5 years. The batteries have been replaced once. Emerson Power's price was $7,863.00. After a discussion Mr. Julius made a motion to use the DC Group to maintain the UPS system. The motion was seconded by Mr. Sperzel and carried unanimously. Mr. Segraves said the current contract with Emerson Power expired a year ago. Mr. Julius suggested we have the DC Group come in to see if we need 2 pm inspections per year. NIXON POWER CONTRACT / GENERATOR An updated renewal contract was presented for review for service of the generator emergency power system. The Board agreed to continue with Option C: One Annual (1 Maj or) and 3 Quarterly (3 Minors) in the amount of $1,700.00 which reflects a $165.00 increase from last year. Mr. Sperzel recommended a once or twice a year switch over test be conducted on a weekend. Mr. Segraves will request a breakdown price. Mr. Julius made a motion to accept the contract with Nixon Power with Option C. The motion was seconded by Mr. Sperzel and carried unanimously. The next meeting will be held April 9, 2013. The meeting was adjourned at 9:45 a.m. on a motion by Mr. Sperzel and seconded by Mr. Fry. Minutes approved by: (6?„,_, Chairman