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HomeMy WebLinkAboutFebruary 20, 2013 JEF'FERSONVILLE REDEVELOPMENT COMMISSION REGULAR MEETING MINUTES FEBRUARY 20, 2013 The Jeffersonville Redevelopment Commission held a Regular Meeting on February 20, 2013, that was called to order at 6:13 PM in the Mayor's Conference Room, located at 500 Quartermaster Court, Jeffersonville, Indiana. The following board members were present: Monty Snelling, Kevin LaGrange, Jamie Lake, Rob Stevens, Jack Vissing, and Greater Clark School Board Representative Jerry White Staff Members present: Mayor Mike Moore, Redevelopment Commission Attorney Les Merkley, City Controller and Redevelopment Treasurer Monica Harmon, Redevelopment Director Rob Waiz, UEZ Director Kelly Phillips, Grant Administrator DeLynn Rutherford and CMMS Clerk Cindy Seifert Guests present: Brian Colton with Umbaugh and Associates, Nicole Ruddell with CoCo's Cafe & Confectionz, Greg Sekula with Indiana Landmarks, Mike Hutt, Richard Eklund, and Brayden Lammers with (lbr The Evening News CALL TO ORDER Mr. Snelling called the meeting to order at 6:13 PM. APPROVAL OF AGENDA Mr. Lake made a motion to approve the agenda, with the additions of 2013 election of officers and removal of the item regarding Mike & Matt's, with Mr. Stevens seconding the motion, passing unanimously on a vote of 5 -0. CONSENT REPORTS L Minutes: Mr. Lake made a motion to approve the minutes from regular meeting January 23, 2013, and the workshop January 29, 2013, with changes requested by Mr. Lake, with Mr. Stevens seconding the motion, passing unanimously on a vote of 5 -0. Claims: Mr. Lake made a motion to approve the Redevelopment Claims in the amount of $14,163.03, with the claim for Wash 0 Rama in the amount of $7,237.50 being paid out of Inner City Road TIF, with Mr. Vissing seconding the motion, passing unanimously on a vote of 4 -0, with Mr. Snelling abstaining. Mr. LaGrange made a motion to approve the TIF Claims in the amount of $477,486.50, with Mr. Stevens seconding the motion, passing unanimously on a vote of 4 -0, with Mr. Snelling abstaining. Acquisition Claims: None Review of Financial Information: 4itor Ms. Harmon provided a copy of the Revolving Load Fund Report, the balance as of December 31, 2012, was $256,369.00. Mr. Vissing questioned what steps were being taken to recoup the late payments due. Ms. Harmon stated that monthly statements are sent out, and added thatmore strongly worded letters could be drafted by City Attorneys. OLD BUSINESS Lease for 214 West Court Avenue (Cozza Building) Mr. Merkley presented a Lease Agreement between the City of Jeffersonville Redevelopment Commission and Nicole and Brian Ruddell for property located at 214 West Court Avenue. Under the terms of the Lease, the rental payment would be $2,100.00 per month commencing six months after the execution of the lease. At any time during the 5 -year lease, the Ruddell's may exercise the right to purchase the property for $515,000, minus any payments made. The purchase price of $515,000, is equal to the appraised value as of January 17, 2013. The 5 year lease was proposed due to the Restaurant Forgivable Loan Program stipulations. Ms. Ruddell countered with an offer of $440,000 due to issues with the property's foundation. Mr. Stevens made a motion to table the request for the lease pending a review of the agreement (1Iw by Ms. Ruddell's attorney, with Mr. Lake seconding the motion, passing unanimously on a vote of 5 -0. NEW BUSINESS L Bond Resolution for the Construction of Police Station (Falls Landing) Bond Resolution for Construction of Police Station (Inner City Road) Mr. Merkley advised the Commission of the steps necessary to move forward with the Police Station. If everything occurs as planned, ground - breaking should occur in June 2013. The Commission will issue a Bond not to exceed $11,000,000. The payments will be made from LOIT funds, however since LOIT funds may not be pledged to make bond payments, TIF dollars will be used to pledge. Brian Colton with Umbaugh and Associates, provided a Schedule of Estimated Project Costs and Funding for the Police Station project. Mr. Merkey clarified information regarding the bond amount of $11 Mil. He stated that there are 6 alternates within the plans. And while the City is prepared to authorize the entire project, there are alternates available to reduce costs if necessary. Also, there are $200,000 in funds budgeted to remodel the portion of city hall after the police department vacates. Mr. Vissing questioned why there were land acquisition costs in the Schedule from Umbaugh. Mr. Merkley advised that those properties were purchased with LOIT funds and the Bond proceeds will reimburse LOIT. Mr. Lake made a motion to approve Bond Resolution 2013 -RC -4 amending the resolution for (Itor the Falls Landing TIF to include the Construction of a new Police Station in an amount not to exceed $5,500,000, with Mr. LaGrange seconding the motion, passing unanimously on a vote of 5 -0. Mr. Lake made a motion to approve Bond Resolution 2013 -RC -5 amending the resolution for the Inner City Road TIF to include the Construction of a new Police Station in an amount not to exceed $5,500,000, with Mr. Stevens seconding the motion, passing unanimously on a vote of 5 -0. L Resolution Amending the Resolution of the Jeffersonville Redevelopment Commission (110, entitled "Declaratory Resolution of the Jeffersonville Redevelopment Commission" (Falls Landing) Resolution Amending the Resolution of the Jeffersonville Redevelopment Commission entitled "Declaratory Resolution of the Jeffersonville Redevelopment Commission" (Inner City Road) Mr. Merkley presented a Resolution to amend the list of projects involved in the Resolution of the Jeffersonville Redevelopment Commission. The Commission reviewed the list, and after additions /subtractions, confirmed a list of 24 projects to include. The projects, commonly known as, are as follows: 1. 10` Street Widening 2. Falls Landing Park w/ Retention Pond 3. Marina 4. Holman's Lane Widening 5. Veteran's Parkway Widening 6. Big Four Station 7. Flood Wall opening 8. Bike & Hike 9. Allison Brook Park 10. Chestnut Street Reconstruction 11. North Port Technology Incubator c ipr 12. Downtown Artist Incubator 13. Downtown Arts and Cultural District 14. Relocation of historical structures (under settlement agreement) 15. Thompson Lane Intersection 16. Gateway Improvements 17. Development of property purchased for Stormwater Conveyance 18. Colston Park — Acquisition and Development 19. 300, 301 & 310 Maple Street — Acquisition and Development 20. City Hall Renovations — converting existing Police Department after new station is completed. 21. Riverstage Billboard/Screen Installation 22. Arbor Walk 23. Hamburg Pike Widening 24. Big Four Pedestrian Ramp Mr. Lake made a motion to approve Bond Resolution 2013 -RC -6 amending the resolution for the Falls Landing TIF to include the above 24 projects with Mr. Stevens seconding the motion, passing unanimously on a vote of 5 -0. Mr. Lake made a motion to approve Bond Resolution 2013 -RC -7 amending the resolution for the Inner City Road TIF to include the above 24 projects with Mr. Stevens seconding the motion, passing unanimously on a vote of 5 -0. Mr 41110, Resolution Accepting Certain Parcels of Real Estate by Deed to Jeffersonville Department of Redevelopment Mr. Merkley advised the Commission that real estate that was purchased through redevelopment projects were deeded in the name of the City of Jeffersonville. The Board of Public Works has already passed a Resolution to transfer the real estate. State law states that transfer of title between two governmental entities requires resolutions of both purchasing agents, in this case The Board of Public Works for the City of Jeffersonville and The Redevelopment Commission for the Jeffersonville Department of Redevelopment. The properties involved are as follows: 707 Ohio Avenue 200 -202 W. Market Street 707 Michigan Avenue 715 Ohio Avenue 219 Pearl Street 721 Michigan Avenue 719 Ohio Avenue 227 Pearl Street 725 Michigan Avenue 805 Ohio Avenue 216 W. Chestnut Street 724 Ohio Avenue 807 Ohio Avenue 221 W. Maple Street 727 Ohio Avenue 813 Ohio Avenue 223 W. Maple Street 728 Ohio Avenue 817 Ohio Avenue 225 W. Maple Street 712 Indiana Avenue 223 Meigs Avenue 222 W. Maple Street 714 Indiana Avenue 729 Ohio Avenue 224 W. Maple Street 723 Spring Street 809 Fulton Street 330 Mulberry Street 829 Indiana Avenue 839 Spring Street 332 Mulberry Street 211 W. Court Avenue (1111, 400 Francis Court 217 W. Court Avenue 211 W. Maple Street 812 Fulton Street 214 W. Court Avenue 214 W. Chestnut Street 222 W. Market Street 200 W. 8 Street 231 Pearl Street 218 W. Market Street 620 Michigan Avenue 216 W. Market Street 628 Michigan Avenue Mr. Vissing made a motion to adopt Resolution 2013 -RC -8 to accept certain parcels of Real Estate by Deed to- Jeffersonville Department of Redevelopment, with Mr. Lake seconding the motion, passing unanimously on a vote of 5 -0. Mayor's Conference Room TV Mr. Merkley advised that pursuant to a request in a previous Redevelopment Meeting, a 70" Vizio television with sound bar, mounting package including installation was purchased at Best Buy for a total of $2,119.95. Mr. Merkley is requesting the Redevelopment Commission pay one -third of the cost of the television to be used as a means of displaying maps, Power Point presentations, etc. during meetings held in the Mayor's Conference Room. Mr. Vissing made a motion to approve $706.65 for the Mayor's Conference Room Television, with Mr. Stevens seconding the motion, passing unanimously on a vote of 5 -0. (itir Request for Proposals for Development of Downtown Properties Mr. Merkley brought a request from Mayor Moore to extend a National RFP for the development of the downtown properties acquired by this Commission. Mr. Waiz suggested scheduling a workshop to determine which parcels to include in the RFP. Mr. Vissing made a motion to move to issue a National RFP, with the parcels to be determined at a workshop to be scheduled, with Mr. Stevens seconding the motion, passing unanimously on a vote of 5 -0. Homes on the north side of Maple Street Greg Sekula with Indiana Landmarks presented a suggestion to move three of the homes on the settlement list to the north side of th3 200 block of Maple Street. These parcels are on the Acquisition Property list to be decided on including in the Development of Downtown Properties RFP. Mr. Vissing made a motion to table the discussion regarding the proposed location to move the homes, with Mr. Lake seconding the motion, passing unanimously on a vote of 5 -0. Mike and Matt's Restaurant Forgivable Loan Removed from Agenda EXECUTIVE DIRECTOR REPORT Mr. Waiz advised that Hamburg Pike construction is set to resume in March, and is currently on schedule. Construction on Avondale, Sportsman and Vissing Park Drive is scheduled to be completed by the end of April. Thompson Lane is moving forward, Mr. Crouch and Mr. Merkley plan to meet with GCCCS regarding the interlocal agreement. PUBLIC COMMENTS Mr. Sekula suggested that within the RFP, there is a need for a vision for the area before an RFP for Developers. L (iv ELECTION OF OFFICERS President: Mr. Lake made a motion to nominate Mr. Stevens. Mr. Vissing made a motion to nominate Mr. Snelling. Mr. Lake made a motion to close nomination. Mr. Merkley lead the voting for President. All in favor of Rob Stevens, 1 (Lake). All in favor of Monty Snelling, 2 (Vissing, LaGrange), Mr. Snelling wins with a vote of 2 -1. Vice President: Mr. Lake made a motion to nominate Mr. Stevens. Mr. Lake made a motion to close nomination. Mr. Merkley lead the voting for Vice - President. All in favor of Rob Stevens 4 -0, Mr. Stevens wins with a vote of 4 -0. Secretary: Mr. Vissing made a motion to nominate Mr. LaGrange. Mr. Lake made a motion to close nomination. Mr. Merkley lead the voting for Secretary. All in favor of Kevin LaGrange 4 -0, Mr. LaGrange wins with a vote of 4 -0. BOARD COMMENTS tow Kevin LaGrange Appreciates the visual aid of the map. Questioned the status of the real estate purchase next to Duffy's Landing. Mayor Moore responded that the closing occurred on the property Jamie Lake Appreciates getting the documents in advance Rob Stevens No Comments Jack Vissing No Comments Jerry White Appreciates the visual aid. Les Merkley Advised that at the next meeting David Lewis, counsel for the Clark County Museum, will provide an alternate lease to replace the lease previously approved by this Commission. Monty Snelling No Comments SCHEDULING Mr. Merkley requested a special meeting on April 17, 2013, at 5:00 PM, to open the bids for the Police Station Project. ADJOURNMENT Mr. LaGrange made a motion to adjourn at 8:21 PM, with Mr. Stevens seconding the motion. R. Monty Snel ' , Preside Submitted By: Cindy Seifert �11w