HomeMy WebLinkAboutMarch 7th, 2013 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF MARCH 7, 2013
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, March 7, 2013 at 3:00 P.M in the City Hall Mayor's Conference
Room. Board Member Orem called the meeting to order at 3:00 P.M. Board Members
present are Dale Orem and Bill Saegesser. Mayor Mike Moore is absent. Also present
are Utility Director Len Ashack, Assistant Director Lori Kearney, Board Attorney Scott
Lewis, City Attorney Les Merkley, Sewer Collection Office Manager Elisha Dale,
Accountant Denny Kestler, Jorge Lanz and Josh Hillman representing Jacobi, Toombs,
and Lanz, John Herriford and Roddy Williams representing Strand Associates, Inc.,
Steve Keiber representing HDR /Quest, Bob Woosley representing Heritage Engineers,
Wes Christmas and Hans Peterson representing Clark Dietz Engineers, Lenin Kasthuri
and Bob Campbell representing Bernardin, Lochmueller & Associates, Theresa Criss -
Hartwig representing Commonwealth Engineers, Adam Dickey representing HMB
Engineers, City Councilperson Connie Sellers, and Secretary Barbara Hollis.
Board Member Saegesser made the motion to approve the agenda as
presented, second by Board Member Orem, passing on a vote of 2 -0.
The minutes of February 21, 2013 were presented for approval. Board Member
Saegesser made the motion to approve the minutes as presented, second by Board
Member Orem, passing on a vote of 2 -0.
Director Ashack presented the claim lists for approval. Board Member Saegesser
made the motion to approve the Operating (606) claim list in the amount of
$700,278.22, second by Board Member Orem, passing on a vote of 2 -0.
Mayor Moore arrived at 3:04 P.M.
Board Member Orem made the motion to approve the 2010 Series B BAB (615)
claim list in the amount of $384,968.46, second by Board Member Saegesser, passing
on a vote of 3 -0. Board Member Saegesser made the motion to approve the 2009 SRF
(616) claim list in the amount of $7,979.00, second by Board Member Orem, passing on
a vote of 3 -0. Board Member Saegesser made the motion to approve the 2011A SRF
(624) claim list in the amount of $293,536.00, second by Board Member Orem, passing
on a vote of 3 -0. Board Member Saegesser next made the motion to approve the
2011C SRF (628) claim list in the amount of $746,863.00, second by Board Member
Orem, passing on a vote of 3 -0. Board Member Saegesser made the motion to approve
the SRF -WW Construction 2012 (629) claim list in the amount of $311,772.00, second
by Board Member Orem, passing on a vote of 3 -0.
Manager Dale presented the Adjustment Certificate totaling $- 18,205.06.
Following review, Board Member Saegesser made the motion to approve the Certificate
as presented, second by Board Member Orem, passing on a vote of 3 -0.
Director Ashack presented a list of funds that have been recommended for
closure. This has been reviewed by Umbaugh. Following review, Board Member
Saegesser made the motion to close the funds as requested, second by Board Member
Orem, passing on a vote of 3 -0.
March 7, 2013 Page 2
Director Ashack reviewed communication from Doug Baldessari of Umbaugh
regarding the BAB subsidy payment cuts.
Richard Coomes, a resident of the Fox Run area along Lentzier Creek, appeared
before the Board to voice concerns about people showing up and working on his
property without identification. He also is concerned the easement is being measured
from the edge of the creek rather than the middle. Josh Hillman said this is the first he
has heard of these concerns. He will meet with Mr. Coomes at his property to clear
things up. He did say no chipping will be left on his property.
Jane Riehl, a resident of the same area, has some of the same issues. She also
is concerned with a fire in the wooded area. She said notification would be appreciated.
She understands there is going to be blasting which concerns her. Josh Hillman will
also meet with her. There will be a meeting with the residents before any blasting is
done. The average depth is 10 to 12 feet. Jorge Lanz explained the blast can be
directed. There will be some vibration.
Director Ashack said he has been working on location of sanitary sewer
standards for years. He wants them in the right of way rather than in the easement.
Josh Hillman presented and reviewed Jeffersonville Sanitary Sewer Projects
Status Report, March 7, 2013.
Jorge Lanz presented Professional Engineering Services Agreement Between
The Jeffersonville Sewer Board And Jacobi, Toombs And Lanz, Inc., Combined Sewer
Overflow (CSO) Interceptor Project. Director Ashack noted the funds are available for
this. A public meeting was held with no comment received. There have been
administrative comments. Board Member Saegesser has met regarding this and finds
all "in line ". Attorney Lewis has also done a review. Board Member Saegesser made
the motion to approve the agreement as presented, second by Board Member Orem,
passing on a vote of 3 -0.
Josh Hillman explained the need for Work Order No. 2013 -1, Sewer Pipe
Rehabilitation Specifications And Investigation. Bid requirements will be satisfied. Next
presented was Work Order 2013 -2, Tenth Street Pump Station Property Research. The
property needs were discussed. Mayor Moore wants to know the size of the area that is
not needed. He wants to get the fence up. Next presented was Work Order No.
2013 -3, Ewing Lane Force Main, 8th Street Gravity Sewer & Arctic Springs Force Main.
Director Ashack gave an explanation. Board Member Saegesser, saying he has
reviewed these, made the motion to approve WO 2013 -1, WO 2013 -2, and WO 2013 -3
as presented, second by Board Member Orem, passing on a vote of 3 -0.
Board Member Saegesser asked about the pipe expert report. Director Ashack
read a message he received from City Engineer Andy Crouch that he received word
from Mr. Tolliver that he would have the report by this Saturday at the latest.
Lenin Kashturi presented and reviewed the Bernardin Lochmueller North WWTP
Project Monthly Progress Report - March 4, 2013. The headworks will be in operation
next month with the goal of August 1 for the plant.
Steve Keiber presented and reviewed Project Status Report Jeffersonville WWTP
Peak Capacity & Miscellaneous Improvements, March 7, 2013. Director Ashack
commented the flow was nice, it was a good design job.
Lenin Kashturi reported the Liter's FM Relocation is going good.
March 7, 2013 Page 3
Josh Hillman reported the North WWTP Lift Station Construction, Division 1 is
good, Division 2 is starting up and Division 3, construction is underway. Jorge Lanz
asked about the contractor. Lenin Kashturi said good, they have been reasonable so
far.
Director Ashack called attention to the Umbaugh Project Summary Report noting
that Fund 628 does not show all the change orders. Also, the contingency is not
correct.
There bOing no further business to come before the Board, Board Member Orem
made th- moti • n to adj i urn at 3:50 P.M., second by Board Member Saegesser, passing
on a votv of 0.
Mike Moire, Mayor
Dale Orem, Board Member
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Bill Saegesser, Zrd Member
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Barbara Hollis, Secretary