Loading...
HomeMy WebLinkAboutMarch 7th, 2013 CITY OF JEFFERSONVILLE SANITARY SEWER BOARD MINUTES OF MARCH 7, 2013 The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular session on Thursday, March 7, 2013 at 3:00 P.M in the City Hall Mayor's Conference Room. Board Member Orem called the meeting to order at 3:00 P.M. Board Members present are Dale Orem and Bill Saegesser. Mayor Mike Moore is absent. Also present are Utility Director Len Ashack, Assistant Director Lori Kearney, Board Attorney Scott Lewis, City Attorney Les Merkley, Sewer Collection Office Manager Elisha Dale, Accountant Denny Kestler, Jorge Lanz and Josh Hillman representing Jacobi, Toombs, and Lanz, John Herriford and Roddy Williams representing Strand Associates, Inc., Steve Keiber representing HDR /Quest, Bob Woosley representing Heritage Engineers, Wes Christmas and Hans Peterson representing Clark Dietz Engineers, Lenin Kasthuri and Bob Campbell representing Bernardin, Lochmueller & Associates, Theresa Criss - Hartwig representing Commonwealth Engineers, Adam Dickey representing HMB Engineers, City Councilperson Connie Sellers, and Secretary Barbara Hollis. Board Member Saegesser made the motion to approve the agenda as presented, second by Board Member Orem, passing on a vote of 2 -0. The minutes of February 21, 2013 were presented for approval. Board Member Saegesser made the motion to approve the minutes as presented, second by Board Member Orem, passing on a vote of 2 -0. Director Ashack presented the claim lists for approval. Board Member Saegesser made the motion to approve the Operating (606) claim list in the amount of $700,278.22, second by Board Member Orem, passing on a vote of 2 -0. Mayor Moore arrived at 3:04 P.M. Board Member Orem made the motion to approve the 2010 Series B BAB (615) claim list in the amount of $384,968.46, second by Board Member Saegesser, passing on a vote of 3 -0. Board Member Saegesser made the motion to approve the 2009 SRF (616) claim list in the amount of $7,979.00, second by Board Member Orem, passing on a vote of 3 -0. Board Member Saegesser made the motion to approve the 2011A SRF (624) claim list in the amount of $293,536.00, second by Board Member Orem, passing on a vote of 3 -0. Board Member Saegesser next made the motion to approve the 2011C SRF (628) claim list in the amount of $746,863.00, second by Board Member Orem, passing on a vote of 3 -0. Board Member Saegesser made the motion to approve the SRF -WW Construction 2012 (629) claim list in the amount of $311,772.00, second by Board Member Orem, passing on a vote of 3 -0. Manager Dale presented the Adjustment Certificate totaling $- 18,205.06. Following review, Board Member Saegesser made the motion to approve the Certificate as presented, second by Board Member Orem, passing on a vote of 3 -0. Director Ashack presented a list of funds that have been recommended for closure. This has been reviewed by Umbaugh. Following review, Board Member Saegesser made the motion to close the funds as requested, second by Board Member Orem, passing on a vote of 3 -0. March 7, 2013 Page 2 Director Ashack reviewed communication from Doug Baldessari of Umbaugh regarding the BAB subsidy payment cuts. Richard Coomes, a resident of the Fox Run area along Lentzier Creek, appeared before the Board to voice concerns about people showing up and working on his property without identification. He also is concerned the easement is being measured from the edge of the creek rather than the middle. Josh Hillman said this is the first he has heard of these concerns. He will meet with Mr. Coomes at his property to clear things up. He did say no chipping will be left on his property. Jane Riehl, a resident of the same area, has some of the same issues. She also is concerned with a fire in the wooded area. She said notification would be appreciated. She understands there is going to be blasting which concerns her. Josh Hillman will also meet with her. There will be a meeting with the residents before any blasting is done. The average depth is 10 to 12 feet. Jorge Lanz explained the blast can be directed. There will be some vibration. Director Ashack said he has been working on location of sanitary sewer standards for years. He wants them in the right of way rather than in the easement. Josh Hillman presented and reviewed Jeffersonville Sanitary Sewer Projects Status Report, March 7, 2013. Jorge Lanz presented Professional Engineering Services Agreement Between The Jeffersonville Sewer Board And Jacobi, Toombs And Lanz, Inc., Combined Sewer Overflow (CSO) Interceptor Project. Director Ashack noted the funds are available for this. A public meeting was held with no comment received. There have been administrative comments. Board Member Saegesser has met regarding this and finds all "in line ". Attorney Lewis has also done a review. Board Member Saegesser made the motion to approve the agreement as presented, second by Board Member Orem, passing on a vote of 3 -0. Josh Hillman explained the need for Work Order No. 2013 -1, Sewer Pipe Rehabilitation Specifications And Investigation. Bid requirements will be satisfied. Next presented was Work Order 2013 -2, Tenth Street Pump Station Property Research. The property needs were discussed. Mayor Moore wants to know the size of the area that is not needed. He wants to get the fence up. Next presented was Work Order No. 2013 -3, Ewing Lane Force Main, 8th Street Gravity Sewer & Arctic Springs Force Main. Director Ashack gave an explanation. Board Member Saegesser, saying he has reviewed these, made the motion to approve WO 2013 -1, WO 2013 -2, and WO 2013 -3 as presented, second by Board Member Orem, passing on a vote of 3 -0. Board Member Saegesser asked about the pipe expert report. Director Ashack read a message he received from City Engineer Andy Crouch that he received word from Mr. Tolliver that he would have the report by this Saturday at the latest. Lenin Kashturi presented and reviewed the Bernardin Lochmueller North WWTP Project Monthly Progress Report - March 4, 2013. The headworks will be in operation next month with the goal of August 1 for the plant. Steve Keiber presented and reviewed Project Status Report Jeffersonville WWTP Peak Capacity & Miscellaneous Improvements, March 7, 2013. Director Ashack commented the flow was nice, it was a good design job. Lenin Kashturi reported the Liter's FM Relocation is going good. March 7, 2013 Page 3 Josh Hillman reported the North WWTP Lift Station Construction, Division 1 is good, Division 2 is starting up and Division 3, construction is underway. Jorge Lanz asked about the contractor. Lenin Kashturi said good, they have been reasonable so far. Director Ashack called attention to the Umbaugh Project Summary Report noting that Fund 628 does not show all the change orders. Also, the contingency is not correct. There bOing no further business to come before the Board, Board Member Orem made th- moti • n to adj i urn at 3:50 P.M., second by Board Member Saegesser, passing on a votv of 0. Mike Moire, Mayor Dale Orem, Board Member lejnattAT Bill Saegesser, Zrd Member AT ; EST: Barbara Hollis, Secretary