HomeMy WebLinkAboutFebruary 27th, 2013 MINUTES OF THE BOARD OF PUBLIC WORKS
OF THE CITY OF JEFFERSONVILLE, INDIANA
FEBRUARY 27, 2013
Mayor Moore called the meeting to order at 9:31am and on the call of roll were Councilperson Zach
Payne and Public Works Coordinator Rick Lovan.
Also present: Animal Shelter Director Sarah Green, Human Resources Director Kim Calabro, Fire Chief
Eric Hedrick, IT Director Matt Dyer, Building Commissioner Russ Segraves, City Engineer Andy Crouch,
WWTP Director Len Ashack, Storm Coordinator Deb Ashack, Vehicle Maintenance Director Bubby
Vissing, Street Commissioner David Hosea, Police Chief Chris Grimm, Sewer Office Manager Elisha Dale,
Controller Monica Harmon, City Attorney Les Merkley, Corporation Counsel Tom Lowe, UEZ Director
Kelly Reed, Redevelopment Director Rob Waiz, Planning and Zoning Director Shane Corbin, Grant Writer
DeLynn Rutherford, Parks Superintendent Paul Northam, Administrative Assistant Candy Stewart.
Mr. Lovan made a motion to approve the February 20, 2013, minutes with Councilperson Payne
seconding, PASSING on a vote of 3 -0.
Mr. Lovan made a motion to approve payroll, with Councilperson Payne seconding, PASSING on a vote
of 3 -0.
OLD BUSINESS:
None.
NEW BUSINESS:
1. Bid Openings — City Attorney Les Merkley opened bids for city paving from the following
companies: Louisville Paving, MAC Construction, Gohman Asphalt and Hall Contracting of KY.
Mr. Lovan made a motion to take all four bids under advisement, with Councilperson Payne
seconding, PASSING on a vote of 3 -0.
2. Les Merkley — Resolution Adopting Policies and Procedures Involving Homelessness: Mr.
Merkley presented a Resolution for approval that he and steering committee members
developed to implement certain policies and procedures on issues pertaining uniquely to the
homeless population. This Resolution addresses policy on how to appropriately handle such
issues as temporary shelters that are on public property and the removal and storage of
personal property. Mayor Moore thanked Mr. Paul Stenrud of Exit 0 Ministries for being part of
the steering committee. Mr. Stenrud agrees that the Resolution is a great start and stressed that
communication is key. Mr. Stenrud stated that he and Street Commissioner Hosea keep in
contact with each other at least once a week and discuss any areas that need to be cleaned. Mr.
Stenrud informed the board that there will be a cleanup conducted on March 9 th and again a
week before Thunder on April 13 which has 230 volunteers coming in to assist. Mayor Moore
asked Street Commissioner Hosea if he was comfortable with the Resolution since his
department would be involved with this work. Mr. Hosea stated that he was, but would like to
have a copy of the Resolution. Councilperson Payne made a motion to adopt 2013 -R -2, with Mr.
Lovan seconding, PASSING on a vote of 3 -0.
3. Kim Calabro — Brown & Brown Health Insurance Review: Human Resources Director Kim
Calabro informed the board that at the last City Council meeting, a proposal was presented
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requesting a third party individual to come in and audit the current health care plan and provide
ideas on how to save money and decrease costs. Ms. Calabro recommends Jason Weilage of
Brown & Brown to be the third party representative. Ms. Calabro stated that Mr. Weilage has
met with city administration, the Agent of Record, Fire and Union representatives and Cindy
Orem with Humana, and is prepared to move forward. Ms. Calabro stated that Corporate
Attorney Lowe has a few questions with the contract as is, but Ms. Calabro recommends
approving the current contract subject to Council review. Mr. Lowe stated that he has contacted
Brown & Brown with the changes that need to be made in the contract before it can be
approved and is waiting for their response. Mr. Lovan made a motion to APPROVE the proposal
with Council being able to review it and make the changes necessary for Jeffersonville, seconded
by Councilperson Payne, PASSING on a vote of 3 -0.
4. Harley and Deborah Read — request for handicap sign: Mr. Lovan stated that Harley and
Deborah Read have requested a handicap sign be placed in front of their home at 932 E. 7th
Street. Mr. Lovan is representing Ms. Read who is legally blind and could not attend this
meeting. Mayor Moore asked Mr. Hosea if he was familiar with this area and Mr. Hosea stated
that he would look into it and take care of it. Mr. Lovan made a motion to place a handicapped
sign at 932 E. 7 Street with the approval of Mr. Hosea, seconded by Councilperson Payne,
PASSING on a vote of 3 -0.
5. Tom Lowe — Police Applicant Eligibility List: Mr. Lowe explained that the Jeffersonville Police
Merit Commission has completed their testing for applicants for the required statutory two -year
eligibility list. There are 55 members on the list which was completed on February 19, 2013. Mr.
Lowe explained that the Commission is required under statute to submit the list to the Board of
Public Works & Safety, although it does not require BPW approval. Verification that the Mayor
received the list, which he did on February 21, 2013, is required. Police Chief Grimm stated that
the company out of Indianapolis who does the testing told him that this group of applicants
were the highest average testing group in the country.
6. Bill Dixon — Census Bureau asking permission for bollards in right -of -way on 12 Street: Mr.
Dixon is requesting approval to place protective bollards on right -of -way on 12 Street behind
Kitchen Kompact to protect their steam line. Mr. Dixon stated that he and Mr. Hosea have both
checked out the location and it does not interfere with the roadway at all. Mr. Lovan made a
motion to APPROVE the bollards for the Census Bureau to protect their steam equipment, with
Councilperson Payne seconding, PASSING on a vote of 3 -0.
7. Sara Schutz — Leprechaun Run March 12, 2013 with Street Closure: Ms. Schutz stated that this
annual two -mile run is to be held the Tuesday before St. Patrick's Day on March 12th. The Race
Director is Fred Geswein and the Parks Department helps sponsor this event. Mr. Geswein is
requesting street closures on Chestnut St. from Spring to Main from 6:OOpm to 8:OOpm (at the
latest). The race has been approved with the Special Events Board and Major Glen Jackson
created the map. Mr. Lovan made the motion to APPROVE the street closures for the
Leprechaun Run, with Councilperson Payne seconding, PASSING on a vote of 3 -0.
8. Rick Lovan — Howard Steamboat Museum "A Victorian Chautauqua ": Mr. Lovan presented the
board with a list of items requested from the Howard Steamboat Museum for their Victorian
Chautauqua which will take place on Saturday, May 18 and Sunday, May 19, 2013. Mr. Lovan's
list is broken down by department:
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• STREET DEPARTMENT: Road blocks for Market and High Streets AND High and Jefferson
Streets, Dumpster
• PARKS DEPARTMENT: Picnic Tables -10, Tables -10, Port -O -Pots (or perhaps not needed
now that city provides restrooms in park ? ?) Park restrooms will need to be unlocked,
Extra chairs for tent
• POLICE DEPARTMENT: Security for Friday and Saturday nights
Mr. Lovan informed the Chautauqua Committee that they need to come to the Events Board
with their requests and they have agreed to do so. Mr. Lovan explained to them that their
requests will be reviewed through the Events Board and a decision will be made to approve or
disapprove it. Mr. Lovan just wanted to make everyone aware of the requests in advance.
Mr. Lovan made a motion to adjourn at 10:03am, with Councilperson Payne seconding, PASSING
unanimously.
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Mayor
ATTESTED BY:
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City Clerk
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