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HomeMy WebLinkAboutMarch 6th, 2013 MINUTES OF THE BOARD OF PUBLIC WORKS OF THE CITY OF JEFFERSONVILLE, INDIANA March 6, 2013 Mayor Moore called the meeting to order at 9:31am and on the call of roll were Councilperson Bryan Glover and Public Works Coordinator Rick Lovan. Also present: Human Resources Director Kim Calabro, Asst. Fire Chief Josh Thompson, IT Director Matt Dyer, Building Commissioner Russ Segraves, City Engineer Andy Crouch, WWTP Director Len Ashack, Storm Coordinator Deb Ashack, Vehicle Maintenance Director Bubby Vissing, Street Commissioner David Hosea, Police Chief Chris Grimm, Sewer Office Manager Elisha Dale, Asst. Controller Amy Deering, City Attorney Les Merkley, UEZ Director Kelly Reed, Redevelopment Director Rob Waiz, Planning and Zoning Director Shane Corbin, Grant Writer DeLynn Rutherford, Parks Superintendent Paul Northam, Administrative Assistant Candy Stewart. Mr. Lovan made a motion to approve the February 27, 2013, minutes with Councilperson Glover seconding, PASSING on a vote of 3 -0. Councilperson Glover made a motion to approve payroll, with Mr. Lovan seconding, PASSING on a vote of 3 -0. OLD BUSINESS: 1. Shane Corbin — Street name change for Pennsylvania Avenue and other street name duplications within the city: Planning & Zoning Director Shane Corbin followed up on a complaint concerning street name duplication of Pennsylvania Avenue. Mr. Corbin presented the board with information on the two Pennsylvania Avenues: there are 95 residents on the Pennsylvania Avenue in Capitol Hills Subdivision and 5 residents near the Ken Ellis Center. Mr. Corbin stated that he believes that the confusion is occurring with Google Maps because the website takes you to the wrong location. Mr. Corbin's office has been attempting to contact Google to request correction, but they have not responded back. Mayor Moore stated that there are numerous duplications of street names within the city and asked if first responders have ever made a request to change the names of the duplicated streets. Mr. Lovan stated that he recalls a request during the previous administration and believes it was ambulance. Police Chief Grimm stated that the street name duplications haven't been an issue for his department. Mr. Lovan suggested to Mayor Moore that he discuss this issue with the residents of Capitol Hills at a neighborhood meeting and also the residents near the Ken Ellis Center before making a decision. Mayor Moore agreed and stated that the board was not prepared to make a decision on this matter today. 2. Les Merkley — Signs for Homeless Sweep: City Attorney Les Merkley showed the board a NOTICE that he created to post in the areas of the temporary homeless shelters prior to the homeless sweeps. Mr. Merkley stated that he feels that the signage satisfies the requirements of the policy that was adopted at least week's BPW meeting and is requesting board approval. Councilperson Glover stated that the city needs to do their due - diligence and make sure the notices are taken down immediately after the sweep and not left up all the time. Mr. Merkley agreed and said the signs would be removed. Councilperson Glover made a motion to approve the sign as presented, with Mr. Lovan seconding, PASSING on a vote of 3 -0. 1 NEW BUSINESS: 1. Mr. Chris Cundiff — Request Approval for 5K Run: Mr. Cundiff is having a 5K Run to be held May 18, 2013, at 8:OOam to benefit Serenity House. The Run has received the approval of the Event Committee. Mr. Lovan made a motion to approve the 5K Run on May 18 seconded by Councilperson Glover, PASSING on a vote of 3 -0. 2. Paul Northam: Events for Board approval: Mr. Northam stated that all the following events have received approval from the Event Committee: • Elizabeth Stark with Fido's 5K Run "Co -Co Project" to be held May 11, 2013, at 9:OOam to benefit Southern Indiana Animal Rescue. • Mark Felix with Jeff High School, 5K Run "Fuel the Burn" to be held April 6, 2013, at 9:OOam. • Julie Wilson, "Senior Games Fun Walk" to be held May 30, 2013. Mr. Lovan made a motion to approve all three events, with Councilperson Glover seconding, PASSING on a vote of 3 -0. 3. Rick Lovan — David Lauderdale, 311 Wall Street, Request for Resident Only Parking Sign: Mr. Lovan explained to the board that Mr. Lauderdale lives in Louisville and has rental property at 311 Wall Street. Mr. Lauderdale claims that five years ago he was given a free Resident Only parking sign as a hardship case. This sign has since been removed and Mr. Lauderdale is asking that the city replace it. After discussion, it was decided that Mr. Lauderdale is not a resident of Jeffersonville and the city is not obligated to give him a Resident Only parking sign. 4. Kelly Phillips — New Turning Lane and Sidewalk at Spring and Eastern Boulevard: Ms. Phillips explained that the UEZ has approved the funding on this project and is requesting BPW approval to get the work started. Mr. Lovan made a motion to approve UEZ putting in a new turning land and sidewalk at Spring and Eastern Blvd., with Councilperson Glover seconding, PASSING on a vote of 3 -0. 5. Conrad Storz — Jeff Lions Club Fundraiser - Thunder Parking: Mr. Storz requested the use of any property that the city owns downtown that might be available for the Lions Club to park cars for Thunder. Mr. Storz stated the money generated from parking cars at Thunder is the club's major fundraiser. Mr. Storz indicated that in the last four or five years they have used the parking lots at Chase Bank and the First Savings Bank. Mr. Storz stated that the club is looking to expand their fundraiser by taking on more property. Mr. Merkley informed Mr. Storz that the property is through the Department of Redevelopment and he needs to attend the Redevelopment Commission meeting next Wednesday at 6:OOpm to make this request. Mayor Moore indicated that he felt there was enough property downtown to help a couple of different entities, but the request needs to be handled in the right way. Mr. Storz stated that he had no problem attending the Redevelopment Commission meeting to make his request. 6. Les Merkley — City /County Amendment to the Lease Agreement: Mr. Merkley stated that this agreement is in reference to the Police evidence room that was leased in the County Government Building. Mr. Merkley explained that the city has been leasing approximately 3,000 square feet since the city vacated the County Government building several years ago. Mr. Merkley presented an amendment to that lease whereby the city would receive the space at no 2 charge retroactively from 2010 through the end of next year. In consideration of the county giving the city the space at no charge, the county is going to pay $150,000 for full payment of all monies owed and due for the county's share of cost related to the operation of the Animal Shelter for 2010 through the end of this year, which will be paid in two installments. Mr. Merkley explained that after receiving BPW approval, he will send the invoice to the County Attorney for the first installment. Councilperson Glover asked Mr. Merkley if the money paid to the city will be going into the General Fund and Mr. Merkley said it would. Councilperson Glover made a motion to approve, with Mr. Lovan seconding along with a comment that he appreciated all the work that went into this agreement, it has been a long time coming with a whole lot of news reports for nothing, but is very happy with the outcome, PASSING on a vote of 3 -0. 7. Les Merkley — Three Separate Leases for Vehicles Between City and ALLY: Mr. Merkley explained that these are three separate municipal lease agreements for the Police Department. Police Chief Grimm explained that the vehicles are replacing the aging administration vehicles that have over 100,000 miles. The money to pay the annual lease payments will come from federal forfeiture money and vehicle non - reverting money. Chief Grimm explained that all three vehicles are four -year leases. Councilperson Glover asked why the vehicles were leased and not bought. Chief Grimm explained that it is cheaper to lease than buy and at the end of the four - year lease they are bought by the Police Department for $1.00. Councilperson Glover asked if there was a service agreement on the vehicles and Chief Grimm stated that all the vehicles are new with factory warranties and all maintenance is through the City Vehicle Maintenance Department. Mr. Lovan made the motion to approve the leases for the three vehicles for four years, seconded by Councilperson Glover, PASSING on a vote of 3 -0. 8. Les Merkley — Paving Bids: Bids were opened for paving at the last BPW meeting. Mr. Merkley stated that he and Mr. Hosea have discussed accepting all bids contingent upon the city adopting a paving plan. Mr. Merkley explained that this gives Mr. Hosea the flexibility to choose who he wants based on the best price that's available at that time for whatever job he has. Mr. Lovan made a motion to accept all the bids as presented by Mr. Merkley contingent upon the city moving forward with a paving plan, seconded by Councilperson Glover, PASSING on a vote of 3 -0. Mr. Lovan made a motion to adjourn at 9:56am, seconded by Councilperson • lover, PASSING unanimously. 1 0 - 01/ 4- ■-- Mayor ATTESTED BY: City Clerk 3