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HomeMy WebLinkAboutParks- Riverstage Redesign Website G) PROME DIA GROUP City of Jeffersonville Parks Dept RiverStage Website Redesign Presented To: Paul Northam February 15, 2013 Presented by: by Dan Williamson Email: dan @promediagroup.com Phone: (812) 948 -5844 Fax: (866) 350 -4452 0 All Information Contained in This Quotation is Confidential and solely for use by for the City of Jeffersonville Parks Dept. The City of Jeffersonville will not disclose details contained within to any other party without prior consent of ProMedia Group. PROMEDIA GROUP CITY OF JEFFERSONVILLE PARKS DEPT. River Stage Redesign ProMedia Group is proposing combining the Riverstage and Smokin on the River into one website, http: / /www.theriverstage.com /. ProMedia Group will design a custom look for a Content Management System (CMS) utilizing the organization logo that best represents the River Stage. The new website will be user friendly and easy to navigate. The site will have information about the venue, event calendar and more. ProMedia Group will build the site on a Joomla CMS platform and sit on a MySQL database which provides a stable and secure environment. The built -in editing features include a text editor that functions like Microsoft WORD, an easy linking tool and a file manager to easily upload photos, documents and media files. This platform is very robust and completely customizable. The Parks Dept. will be provided with a site map and design comp for the River Stage website. Up to two changes in the design are included in the quote. All of our websites are built to current web standards and will be functional on all browser platforms and will also be ADA compliant. The site will be built with search engines in mind. Keywords, alternative image tags, page descriptions and page titles will be selected to reinforce site content in order to increase the chances of your site being highly ranked by the major search engines based upon your visitor's search criteria. 1 All Information Contained in This Quotation is Confidential and solely for use by for the City of Jeffersonville Parks Dept. The City of Jeffersonville will not disclose details contained within to any other party without prior consent of ProMedia Group. PROME DIA GROUP The site will feature dropdown navigation, allowing visitors to access any page of the site with one click. A final list of pages will be determined before the project start. Possible navigation may include; • Home — Information about River Stage; rotating photo header; Facebook page integration so visitors can Like the page from the website, homepage video (supplied by client). • Events — Event list w/ master Event Calendar o Smokin' On The River — • Entry Forms — Info about entry categories with links to entry forms • Pro Entry Form — complete online with online payment through PayPal • Backyard BBQ Entry Form — complete online with online payment through PayPal • Judges Application — complete online with online payment through PayPal • Who's Coming — list of teams and judges • Competition Schedule — schedule of events for the competition • Results — competition results • Entertainment — event entertainment information o Anchors A -Weigh — info about program w/ downloadable flyer o Rolling Out the Weekend — info about concert series and dates o Independence Day — info about activities schedule o Twilight Cinema — information about event and movie schedule o Celtic Fest — information about event and schedule of activities • About — information about River Stage w/ Google Map • Photo Gallery — gallery of photos from River Stage; could have separate galleries for each event • Rental — information about rental with online rental form that will email to facility manager and renter; • Contact — contact information w/ contact form The rental form will email to one or more people and send a reservation acknowledgement to the requestor. The site will also include Google Analytics integration for web traffic analytics. Reporting will be set up to email you pertinent site traffic information on a weekly basis. 2 All Information Contained in This Quotation is Confidential and solely for use by for the City of Jeffersonville Parks Dept. The City of Jeffersonville will not disclose details contained within to any other party without prior consent of ProMedia Group. 0 PROMEDIA GROUP Website Hosting • 1GB Storage • 8GB Bandwidth • 100 Email Accounts • Up to 15 Databases • Webmail Access • Supports e- commerce • Google Analytics site stats 3 All Information Contained in This Quotation is Confidential and solely for use by for the City of Jeffersonville Parks Dept. The City of Jeffersonville will not disclose details contained within to any other party without prior consent of ProMedia Group. PROME DIA G R O U P GENERAL ASSUMPTIONS • Some existing content including text /copy, photos promotional graphic ads may be used. • Client will provide all necessary logos, photos, content, and renderings in a digital format. ProMedia Group may alter these files to better accommodate the layout of the site. • Client will be responsible for supplying all images to ProMedia Group. Photography services are not included in this quote. • PayPal account setup will be the responsibility of the Parks Department. • Online Payment transactions will take place on PayPal's website. • Client will provide all content, including all images and copy for the website in a web ready format. • ProMedia Group will be hosting the Website once complete. • ProMedia Group reserves the right to submit an addendum to this proposal should the scope exceed what is outlined in this proposal. • All design and content maintenance performed on the site once completed will be billed at our standard hourly rate of $125.00 per hour. • Creative approval. Client must approve the script, layout, outline and any other creative project elements. Late approval may result in final delivery after the promised delivery date. • Third -party vendors. It is understood that ProMedia Group may work with various vendors to complete certain aspects of custom projects. • Additional charges. Any changes made to the project description in this proposal may result in additional charges to be determined, based on the changes. Any changes made to the copy, creative treatment or layout after approval can result in additional charges. • Creative control. ProMedia Group retains creative control of the product to the extent it meets our standards of quality, excellence and integrity. • Portfolio inclusion. ProMedia Group reserves the right to include the finished product in its portfolio, and potentially in the portfolios of third -party vendors, with the purpose of demonstration to other clients, award entries or other promotional activities unless otherwise requested. 4 All Information Contained in This Quotation is Confidential and solely for use by for the City of Jeffersonville Parks Dept. The City of Jeffersonville will not disclose details contained within to any other party without prior consent of ProMedia Group. 0 PROMEDIA GROUP GENERAL TERMS AND CONDITIONS 1. Client Cooperation Client represents that its Authorized Representative has authority to act on behalf of Client, including but not limited to, to accept /approve any completed Workflow Stage services, issue change orders, and sign other writings with respect to Project. Client may change its Authorized Representative at any time upon written notice to ProMedia Group. Client agrees to fully and promptly cooperate with ProMedia Group in connection with its services hereunder by making Client's Authorized Representative available to assist ProMedia Group by, among other things, reviewing and accepting /approving completed Workflow Stages, and otherwise pursuant to Agreement upon ProMedia Group's reasonable request. 2. Approvals Client's Authorized Representative will be required to approve or suggest revisions during the Project. After being given materials for approval, Authorized Representative will be notified and thereafter, will have 10 days to make revisions in writing and submit same to ProMedia Group or sign -off indicating Client's acceptance thereof. If Client makes no revisions during these revision periods or fails to timely sign -off, ProMedia Group may deem all services rendered in connection with then completed Workflow Stage to meet Client's satisfaction and to have been approved and ProMedia Group may then proceed to next Workflow Stage. 3. Invoices ProMedia Group will submit a quote to be signed. Upon acceptance of the quote, an initial deposit invoice and incremental invoices for all services performed will be submitted to the Client. Payment for these invoices is due on receipt. 4. Indemnification Client agrees to indemnify and hereby holds harmless ProMedia Group and its agents, employees and Subcontractors from and against any and all losses, expenses, claims, liabilities and damages (whether consequential, incidental, or otherwise) resulting from the use or reproduction of Client Materials /Media furnished by Client hereunder or Client's breach of Agreement. 5. Liability ProMedia Group warrants to Client that the material, analysis, data, programs and services to be rendered hereunder will be of the quality designated and will be performed by qualified personnel. ProMedia Group makes no other warranties, where written, oral or implied, including without limitation warranty of fitness for purpose or merchantability. In no event shall ProMedia Group be liable for indirect, incidental, special or consequential damages, whether or not the possibility of such damages has been disclosed to ProMedia Group in advance or could have been reasonably foreseen. ProMedia Group's liability for Client's actual damages will be limited to the actual amount paid by Client for the aforementioned services. This limitation shall apply regardless of the form of the action, whether such liability arises from a claim based on contract warranty, tort or otherwise, including negligence. This limitation does not include liability due to claim by Client for bodily injury, damage to real property or damage to tangible personal property for which ProMedia Group was found legally liable. 5 All Information Contained in This Quotation is Confidential and solely for use by for the City of Jeffersonville Parks Dept. The City of Jeffersonville will not disclose details contained within to any other party without prior consent of ProMedia Group. PROME DIA GROUP GENERAL TERMS AND CONDITIONS 6. Nondisclosure of Confidential Information ProMedia Group acknowledges and agrees that, in rendering services hereunder, it may be given access to information about Client, its products and services, methods of manufacture and methods of doing business, as well as customer identifications, internal business information and other information about Client's business. To the extent that Client designates such information as confidential, ProMedia Group agrees to take reasonable precautions to maintain this information in confidence and not to disclose it except to those under its control and who have the need to know such information. 7. Cancellation of Project If at any point Client wishes to cancel Project, all work to date becomes billable at current rates. Client will be invoiced for work complete, due in 30 days. No source materials will be transmitted to Client before full payment of fees. 8. Disputes Any dispute that arises between the parties with respect to the performance of this Agreement and subsequent Proposals shall be submitted to binding arbitration by a mutually agreed upon arbitration program, to be determined and resolved by said arbitrator under its rules and procedures in effect at the time of submission, and the parties hereby agree to share equally in the costs of said arbitration. Arbitration will be undertaken and concluded within 15 days of commencement. 6 All Information Contained in This Quotation is Confidential and solely for use by for the City of Jeffersonville Parks Dept. The City of Jeffersonville will not disclose details contained within to any other party without prior consent of ProMedia Group. PROME DIA GROUP Client Agreement: ❑ RiverStage Website Redesign $ 4,750.00 Total Investment: $ L f , - 7 5 O. OD Upon acceptance, we kindly request a deposit of 50% with the balance paid as follows: • Balance paid upon completion. • Maintenance fees will be billed monthly upon commencement of services. • Any changes made to the above -named description of product and services may result in additional charges. • ProMedia Group reserves the right to include the finished product in its portfolio with the purpose of demonstration to other clients, award entries or other promotional activities unless otherwise requested. • Client agrees to all General Terms and Condition within this proposal. • Indiana Sales Tax will be added where applicable by Indiana State law. Accepted f client by: PR v �� R t� C' r P Y 1 Tide: � s � � ,� , Signed: A . A. .-- ineiSi 1 r.___.__._., - : ----� Date: � 1 1 / Company: C I ` C. all, a, ! 1 Accepted for ProMedia Group by: Dan Williamson Tide: CEO /Founder ( Signed: • Date: February 15, 2013 7 All Information Contained in This Quotation is Confidential and solely for use by for the City of Jeffersonville Parks Dept. The City of Jeffersonville will not disclose details contained within to any other party without prior consent of ProMedia Group.