HomeMy WebLinkAboutodor control for 10 st pump and downtown WWTP AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES
This Agreement made and entered into this 7 day of February, 2013, by and between the
City of Jeffersonville, IN (City) and Webster Environmental Associates, Inc. (WEA) is
for the services described in Exhibit A (Scope of Work) of this Agreement.
Purpose
The purpose of this Agreement is for WEA to provide odor control engineering services
to the City, at the Tenth Street Pump Station (10 St PS) and Downtown Wastewater
Treatment Plant (DWWTP) Headworks, as described in the attached Exhibit A (Scope of
Work).
Compensation
Compensation for Phase 1 services performed as described in Exhibit A (Scope of Work)
shall be a lump sum fee of $127,079. The lump sum fee shall include all required
professional time, travel, and expenses. WEA shall not exceed the fee limit without prior
written authorization from the City. WEA shall submit monthly invoices describing the
work performed during the billing period.
Phase 2 services shall be initiated by the issuance of a notice to proceed by the Sewer
Board. Compensation for Phase 2 services performed as described in Exhibit A (Scope of
Work) shall be a time and materials fee, not to exceed $110,349. The time and materials
fee shall include all required professional time, travel, and expenses. WEA shall not
exceed the fee limit without prior written authorization from the City. WEA shall submit
monthly invoices describing the work performed during the billing period.
Payment shall be made by the City within 30 days from receipt of the WEA invoice.
Legal Relations
WEA is for all purposes an independent contractor. In no event shall WEA be deemed to
be an agent or employee of the City. Full control of means and methods of work
including provisions for required safety precautions shall be the responsibility of WEA.
Insurance
at all times during WEA shall maintain in effect a g p erformance of the services described in
this Agreement at least the coverage and limits of insurance with insurers in the following
amounts and coverage:
1. Worker's Compensation, with Employer's Liability limits not less than
$2,000,000 each accident.
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2. Comprehensive General Liability Insurance with limits not less than $1,000,000
each occurrence Combined Single Limit for Bodily Injury and Property Damage.
3. Comprehensive Automobile Liability Insurance with not less than $1,000,000
each occurrence Combined Single Limit for Bodily Injury and Property Damage.
4. Professional Liability Insurance with not less than $2,000,000 aggregate.
Required Provisions
WEA shall in the performance of this Agreement comply with all federal, state and local
laws; and all regulations and orders issued under any applicable law.
Governing Law
The terms of agreement shall be governed by the laws of the State of Indiana where the
services are performed provided that nothing contained herein shall be interpreted in such
a manner as to render it unenforceable under the laws of the state in which the Project
resides.
Termination
The Client or Webster Environmental Associates, Inc. may terminate services on the
Project upon thirty (30) days written notice with or without cause. Webster
Environmental Associates, Inc. shall submit an invoice for services performed up to the
effective date of termination and the Client shall pay Webster Environmental Associates, .-
Inc. all outstanding invoices within fourteen (14) days. The Client may withhold an
amount for services that may be in dispute provided that the Client furnishes a written
notice of the basis for their dispute and that the amount withheld represents a reasonable
value.
E Verify Program
(A) WEA affirms under the penalties of perjury that it does not knowingly employ an
unauthorized alien. WEA shall enroll in and verify the work eligibility status of all its
newly hired employees through the E- Verify program as defined in IC 22- 5- 1.7 -3. WEA
is not required to participate should the E- Verify program cease to exist. WEA shall not
knowingly employ or contract with an unauthorized alien. WEA shall not retain an
employee or contract with a person that WEA subsequently learns is an unauthorized
alien. WEA shall require its subcontractors, who perform work under this Agreement, to
certify to WEA that the subcontractor does not knowingly employ or contract with an
unauthorized alien and that the subcontractor has enrolled and is participating in the E-
Verify program. WEA agrees to maintain this certification throughout the duration of the
term of a contract with a subcontractor.
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(B) WEA and its subcontractors shall not discriminate against any employee or applicant
for employment to be employed in the performance of this Agreement, with respect to his
or her hire, tenure, terms, conditions or privileges of employment or any matter directly
or indirectly related to employment, because of his or her race, religion, color, sex,
disability, national origin, or ancestry. Breach of this covenant may be regarded as a
material breach of this Agreement.
IN WITNESS HEREOF, dul authorized representatives of the parties have signed in
confirmation of this Agree , t, with effective date the day and year first above written.
Cit of Jeffersonville
By:
Title: Is: !. rti' RM''
Date:
Webster Environmental Associates, Inc.
By la I. ...i,
Title: Vice President
Date: February 7, 2013
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PROPOSED SCOPE OF WORK
CITY OF JEFFERSONVILLE, IN
11,000 CFM BIOFILTER, COVERS AND 4,000 CFM BIOSCRUBBER
ODOR CONTROL DESIGN
TENTH STREET PUMP STATION AND DWWTP HEADWORKS
Submitted by:
Webster Environmental Associates, Inc.
(Submitted 2/7/2013)
General Scope of Services
Webster Environmental Associates, Inc. (WEA) will be responsible for providing
Engineering Design Services and Services During Construction related to the design and
construction of an odor control system at the Tenth Street Pump Station and the
Downtown Wastewater Treatment Plant Headworks.
The odor control design at the Tenth Street Pump Station and the DWWTP will be
combined in a single set of contract documents, bid and constructed as a single contract.
The scope of services is separated into two (2) phases. Phase 1 includes Engineering
Design Services and shall be a Lump Sum amount as outlined in this document. Phase 2
includes Services During Construction and shall be Time And Materials (Not To
Exceed). Phase 2 shall be initiated by the issuance of a Notice To Proceed initiated by the
City of Jeffersonville Sewer Board.
Phase 1 Engineering Design Services
WEA will be responsible for the design of an 11,000 cfm at -grade biofilter odor control
system for the Tenth Street Pump Station. This scope also includes the design of covers
over the currently uncovered portions of the grit tanks and diversion structure. This
system will collect and treat air from the diversion structure, screen room, screen
channels, grit tanks, and pump station wetwell.
WEA will also design a 4,000 cfm odor control system for the Downtown Wastewater
Treatment Plant (DWWTP) headworks which will utilize bioscrubber technology. This
system will mainly collect and treat air from the influent structure but will also pull a
portion of air from the screen room.
The design follows an Odor Evaluation Report prepared by Webster Environmental
Associates, Inc. entitled "Tenth Street Pump Station and Downtown Wastewater
Treatment Plant Headworks," revised December 2012.
1. Attend Kick -off Meeting and Collect Preliminary Information
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1.1 WEA will conduct preliminary discussions with City staff in preparation for
kick -off meeting.
1.2 Attend the kick -off meeting and gather required preliminary information
included existing drawings, equipment shop drawings, site dimensions, etc. It
is assumed that the City will provide electronic and paper copies of all existing
drawings for the relevant facilities and structures that can be used as
background drawings for the odor control system design.
1.3 Have follow -up conversations with City staff to assure complete understanding
of City needs and preferences.
2. Preliminary Engineering Phase
2.1 WEA will prepare a 30% design submittal that will include:
• Control and instrumentation strategy
• Major equipment selection
• 30% design drawings and specifications
• Preliminary estimate of probable construction costs
• Summary of design criteria
2.2 Review meeting
• Attend 30% design review meeting with City staff
• Prepare meeting minutes
3. Final Design Phase
3.1 WEA will prepare design drawings and detailed specifications suitable for
bidding the odor control system, covers, piping /valves and instrumentation,
per Construction Specifications Institute (CSI) standard format. The design
drawings and specifications will be complete including (as applicable to the
Project) all appurtenances, process and ancillary equipment, accessories and
piping. WEA will be subcontracting the civil, structural or electrical design
work required for the project. Drawings will include the odor control site
plan, buried piping profiles, odor control systems (plans, sections, details),
process covers and ductwork (plans, sections, details), and process and
instrumentation drawings (P & ID). WEA will not provide detailed loop
diagrams but will provide a description of controls. The design shall include
detailed mechanical drawings (AutoCAD format), specifications, tables,
charts, schedules and other documentation as may be necessary for the
Project. WEA will assemble the bidding documents and general
specifications. WEA will not be responsible for reproduction or distribution
of the contract documents to prospective bidders.
3.2 At the 60 %, 95% and final completion levels of the design drawings and
specifications, WEA will submit an electronic set and two hard copies of
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drawings and specifications to the City for review. WEA will incorporate
final comments after final review and prepare design drawings and
specifications for construction. The final drawings will be stamped and
signed by a licensed Indiana P.E.
3.3 WEA will submit an electronic copy and up to four hard copies of the final
design drawings and specifications to the City prior to the initial bid
advertisement for the Project.
3.4 WEA will prepare an estimate of construction cost for the Project at the 60 %,
95% and final completion levels.
3.5 WEA will attend one design review meeting following the submittal of 60%
and 95% design documents. WEA will discuss and review design issues with
the City, other design team members, and equipment suppliers by telephone or
email during the design process, on an as needed basis.
3.6 WEA will answer questions by the City regarding odor control design by
telephone or email during the design process, on an as needed basis.
4. Bidding Services
4.1 WEA will attend the pre -bid conference to assist in answering questions
related to the odor control systems.
4.2 WEA will assist the City in preparation of responses to questions relating to
the odor control systems and reviewing the bids received during the bidding
process. The City will be responsible for reproduction and distribution of
addenda to plan holders.
Phase 2 Services During Construction
The following scope of services is based on a conversation with Len Ashack (Wastewater
Utility Director) on 12/7/2012.
5. Construction Phase Services
5.1 WEA will review shop drawing and O &M manual submittals for the odor
control systems.
5.2 WEA will assist the City in preparation of responses to Contractor questions
during construction.
5.3 WEA will attend up to five (5) monthly progress meetings during construction
of the project, prepare meeting agendas and prepare project meeting minutes.
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5.4 WEA will attend up to five (5) monthly sewer board meetings during
construction of the project.
5.5 WEA will provide onsite inspection for up to 528 hrs during construction of
the project (based on 3 days per week). WEA will develop weekly progress
reports to document the progress of construction.
5.6 WEA will witness the odor control system check -out, start-up, and
performance testing. Two (2) -three (3) day site visits are included in this task.
5.7 WEA will prepare an Operation and Maintenance Manual for the biofilter and
deliver six (6) copies to the City.
Project Schedule
WEA proposes the following project schedule:
Description Start Date Finish Date
Kickoff Meeting 2/11/13 2/15/13
Preliminary Engineering (30% Design) 2/18/13 4/19/13
60% Design Submittal 4/22/13 5/24/13
95% Design Submittal 5/27/13 7/05/13
Prepare Final Contract Bidding 7/08/13 7/19/13
Documents
Bid Advertisement 7/22/13 8/23/13
Award Contract 8/17/13 9/21/13
Project Construction (8 months) 9/23/13 5/23/14
Cost Proposal Phase 1 (Design Services)
WEA will perform the above described, Phase 1 Scope of Work for the following Lump
Sum amounts:
Task Task Description Amount
1 Project Initiation $6,497
2 Preliminary Engineering Phase $23,535
3 60 %, 95 %, and Final Design Drawings and $90,602
Specifications
4 Bidding Services $6,445
Total $127,079
Cost Proposal- Phase 2 (Services During Construction)
WEA will perform the above described, Phase 2 Scope of Work for the following Time
and Materials amount, Not To Exceed $110,349.
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