HomeMy WebLinkAboutFebruary 13, 2013 MINUTES OF THE BOARD OF PUBLIC WORKS
OF THE CITY OF JEFFERSONVILLE, INDIANA
FEBRUARY 13, 2013
Mayor Moore called the meeting to order at 9:31am and on the call of roll were Councilperson Bryan
Glover and Public Works Coordinator Rick Lovan.
Also present: Human Resources Director Kim Calabro, Fire Chief Eric Hedrick, IT Director Matt Dyer,
Building Commissioner Russ Segraves, City Engineer Andy Crouch, WWTP Director Len Ashack, Storm
Coordinator Deb Ashack, Vehicle Maintenance Director Bubby Vissing, Street Commissioner David
Hosea, Asst. Police Chief Scott Oliver, Sewer Office Manager Elisha Dale, Controller Monica Harmon, City
Attorney Les Merkley, UEZ Director Kelly Reed, Redevelopment Director Rob Waiz, Planning and Zoning
Coordinator Dan Matson, Executive Assistant Judith VanGilder, Administrative Assistant Candy Stewart.
Mr. Lovan made a motion to approve the February 6, 2013, minutes with Councilperson Glover
seconding, PASSING on a vote of 3 -0.
Mr. Lovan made a motion to approve payroll, with Councilperson Glover seconding, PASSING on a vote
of 3 -0.
OLD BUSINESS:
1. Planning & Zoning — Follow -up on Street Name Change: Mr. Lovan asked Planning & Zoning
Coordinator Dan Matson for an update on last week's agenda item regarding a name change for
Falcon Ridge Court due to the misdirection of mail to an empty lot at 3003 North Falcon Ridge
Court. Mr. Matson stated that his office spoke to both the post office and 911 and they are each
saying different things. Mr. Matson stated that he is not sure what can be done, but his office is
working on a solution.
NEW BUSINESS:
1. Steve Spellman — Selling Items at Thunder: Mr. Spellman stated that he has had a booth at
Thunder Over Louisville for the last several years. Mr. Spellman shared with the board two
grievances that he has with Thunder policies:
• Mr. Spellman feels it's unfair to prevent him from charging the public less money for
canned sodas and bottled water than the vendor Sivori Catering who has a contract
with the city. He was asked to either stop selling those items, or continue selling them,
but at the same price that Sivori charges.
• Mr. Spellman used to sell an item called Light -Ups, but a couple of years ago he was
asked to stop selling them and the "sole monopoly" for Light -Ups was given to another
vendor.
Mr. Spellman expressed to the board that he feels that these tactics are coercion or constraint
of trade. Parks Director Paul Northam explained to the board that a few years ago the Thunder
Committee contracted out to Sivori Catering to be the master vendor of food products at
Thunder. Mr. Northam stated that he has discussed Mr. Spellman's grievances with City
Attorney Les Merkley and they felt since Mr. Spellman is a merchandise vendor, he should be
exclusively a merchandise vendor and not a merchandise and food vendor. Mr. Spellman played
two voice mail recordings from Special Events Coordinator Sara Schutz informing him of the
policies. Mayor Moore explained to Mr. Spellman that he is not familiar with the contract since
it was signed four or five years ago, but if the city did enter into a legal contract designating
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Sivori Catering to be the exclusive vendor, he will be obligated to honor the contract. Mayor
Moore stated that he will have the city's attorney provide him with a copy of the contract and
asked Mr. Spellman to return to next week's BPW meeting. Mr. Spellman stated that he will
retain counsel and would like to have a copy of the contract as well.
2. Chris Jackson with Dan Christiani — Closures on Utica Pike and Allison Lane: Mr. Jackson
informed the board of a complete street closing on Utica Pike on February 14 from Port Road
to Lancassange Creek. Next week, February 15 to February 22 Utica Pike will be closed to
one lane and Allison Lane will be closed. Mr. Jackson stated that the work on Utica Pike is
progressing well and will return to next week's BPW meeting to give another update.
Councilperson Bryan Glover asked Mr. Jackson if residents of Island View subdivision off Utica
Pike have been informed of this closure. Mr. Jackson said they have not. There was discussion
concerning communication procedures to other first responders when there are road closures.
Fire Chief Hedrick said that his department contacts Central Alarm and Yellow Ambulance.
Street Commissioner David Hosea asked Mr. Jackson if he could have the dirt from the project
placed in a much needed area at the end of Longview Drive. Mr. Jackson stated that he would
probably need a permit to do that. City Engineer Andy Crouch said he would look into whether
or not a permit is necessary and if so, how to go about getting it. Councilperson Glover made a
motion to approve plans as presented, with Mr. Lovan seconding, PASSING on a vote of 3 -0.
3. Russ Segraves — City Hall Yard Maintenance: Building Commissioner Russ Segraves asked three
companies to bid on the City Hall Yard Maintenance annual contract for 2013. He received two
bids: Lawn Perfections - $6,270.00 (didn't include fertilizer treatment) and Walnut Ridge -
$4,936.86 (included fertilizer treatment). Since the Walnut Ridge bid was $1,333.14 lower than
Lawn Perfections, Mr. Segraves is requesting approval from the BPW to award the 2013 annual
yard maintenance contract to Walnut Ridge. Mr. Lovan made a motion to approve the lower bid
of the two contracts, seconded by Councilperson Glover, PASSING on a vote of 3 -0.
Councilperson Glover made a motion to adjourn at 9:55am, with Mr. Lovan conding, PASSING
unanimously.
Mayor
ATTESTED BY:
City Clerk
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