HomeMy WebLinkAboutFebuary 6th, 2013 MINUTES OF THE BOARD OF PUBLIC WORKS
OF THE CITY OF JEFFERSONVILLE, INDIANA
FEBRUARY 6, 2013
Mayor Moore called the meeting to order at 9:30am and on the call of roll were Councilperson Zach
Payne and Public Works Coordinator Rick Lovan.
Also present: Human Resources Director Kim Calabro, Assistant Fire Chief Josh Thompson, Assistant Fire
Chief Bruce DeArk, IT Director Matt Dyer, Building Commissioner Russ Segraves, City Engineer Andy
Crouch, WWTP Director Len Ashack, Storm Coordinator Deb Ashack, Vehicle Maintenance Director
Bubby Vissing, Street Commissioner David Hosea, Police Chief Chris Grimm, Sewer Office Manager Elisha
Dale, Controller Monica Harmon, City Attorney Les Merkley, UEZ Director Kelly Reed, Redevelopment
Director Rob Waiz, Planning and Zoning Director Shane Corbin, Executive Assistant Judith VanGilder,
Administrative Assistant Candy Stewart.
Mr. Lovan made a motion to approve the January 30, 2013, minutes with Councilperson Payne
seconding, PASSING on a vote of 3 -0.
Mr. Lovan made a motion to approve payroll, with Councilperson Payne seconding, PASSING on a vote
of 3 -0.
OLD BUSINESS:
1. Mayor Moore — Homeless Sweeps: Mayor Moore stated that another sweep needs to take
place and proper procedures need to be followed. Mr. Merkley stated that the BPW needs to
adopt a written policy of procedures for the city to follow when conducting a sweep. Some
policies that need to be determined are: advance notice of the sweep, how much notice to give,
the posting of signs, and how to handle any personal property. Mayor Moore asked Mr. Merkley
and Street Commissioner David Hosea to work together on this matter. Mr. Merkley stated that
no sweep should take place until this policy of procedures is created.
NEW BUSINESS:
1. Monica Harmon — Keystone Software Maintenance Agreement: Ms. Harmon requested
approval of annual Keystone Software maintenance agreement for $7,230.00. Councilperson
Payne made the motion to approve the agreement, with Mr. Lovan seconding, PASSING on a
vote of 3 -0.
2. Les Merkley — Resolution Conveying Certain Parcels of Real Estate: Mr. Merkley explained that
the property that the city acquired for the canal is now the storm water conveyance system.
This was a Sewer Board project and although Redevelopment paid for all the property, it is titled
in the City of Jeffersonville's name. This Resolution is conveying 47 parcels from the City of
Jeffersonville to Redevelopment which can be done between two governmental entities if both
governmental entities adopt identical Resolutions. The first step is for the BPW to adopt this
Resolution then Redevelopment would have to adopt a Resolution accepting these properties.
Mr. Merkley said before finalizing some of the parcels' deeds, they will be sure to include an
easement or a right -of -way for the Sewer Board interceptor project. Mr. Jorge Lanz, of JTL
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Engineers, will determine which one of these parcels will be used. Mr. Merkley stated that there
are seven parcels that the city still needs to acquire, and there are some parcels around the Big
Four Bridge that do not need to be conveyed from the City of Jeffersonville to Redevelopment.
Councilperson Payne made the motion to approve 2013 - - 1, with Mr. Lovan seconding,
PASSING on a vote of 3 -0.
3. David Hosea — Paving Bids Advertised on 2/13 and 2/20 and Bid Opening at the BPW on
2/27/13: Street Commissioner David Hosea just wanted to make the board aware that his
department is putting out bids for paving.
4. Rachel Carlock — 5K Run: Parks Director Paul Northam explained that Ms. Carlock came before
the Parks Department's Special Events Committee to discuss her 6 Annual Memorial 5K Run on
June 29, 2013. The committee has gone over all the details with Ms. Carlock and everything has
been approved. The proceeds from the Run go to IUPUI Cancer Center in memory of Ms.
Carlock's son. Mr. Northam is asking the board for permission to host this Run. Mr. Lovan made
the motion to approve hosting the 5K Run, with Councilperson Payne seconding, PASSING on a
vote of 3 -0.
5. Len Ashack — Closure of Intersection: WWTP Director Len Ashack requests approval to close the
intersection of Strawberry Lane and Eighth Street for a sewer replacement project on Tuesday,
February 12 through Thursday, February 14 from 7:30am to 3:30pm. Mr. Ashack said he will
provide a detour map for the Police and Fire Departments. Councilperson Payne made a motion
to approve, with Mr. Lovan seconding, PASSING on a vote of 3 -0.
6. Kathy McCarthy — Request for Street Name Change: Ms. McCarthy explained that her home
address in Crystal Springs Subdivision at 3003 Falcon Ridge Court is almost the same address as
a vacant lot off Allison Lane with the address 3003 North Falcon Ridge Drive. The post office has
trouble differentiating between the two addresses and their mail is misdirected. Mr. Lovan
suggested changing the address of the vacant lot. After much discussion, Planning & Zoning
Director Shane Corbin said his office would take a closer look at the two streets and bring back
some options to next week's BPW meeting.
Rick Lovan made a motion to adjourn at 9:47am, with Councilperson Payne econling, PAS NG
unanimously. /
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Mayor t
ATTESTED BY:
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City Clerk ,...-\......._
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