HomeMy WebLinkAboutJanuary 3rd, 2013 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF JANUARY 3, 2013
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, January 3, 2013 at 3:00 P.M in the City Hall Mayor's Conference
Room. Mayor Mike Moore called the meeting to order at 3:00 P.M. Board Members
present are Mike Moore and Bill Saegesser. Board Member Dale Orem is absent. Also
present are Utility Director Len Ashack, Assistant Director Lori Kearney, Board Attorney
Scott Lewis, City Attorney Les Merkley, Sewer Collection Office Representative Elisha
Dale, Controller Monica Harmon, Accountant Denny Kestler, City Engineer Andy
Crouch, Jorge Lanz and Josh Hillman representing Jacobi, Toombs, and Lanz, John
Herriford representing Strand Associates, Inc., Steve Keiber representing HDR /Quest,
Bob Woosley representing Heritage Engineers, Wes Christmas representing Clark Dietz
Engineers, Lenin Kasthuri representing Bernardin, Lochmueller & Associates, Theresa
Criss - Hartwig representing Commonwealth Engineers, Adam Dickey representing HMB
Engineers, Jarvis Joiner representing American Structurepoint, Steve Tolliver
representing Aqua Services, and Secretary Barbara Hollis.
Board Member Saegesser made the motion to approve the agenda as
presented, second by Mayor Moore, passing on a vote of 2 -0.
The minutes of December 20, 2012 were presented for approval. Board Member
Saegesser made the motion to approve the minutes as corrected, second by Mayor
Moore, passing on a vote of 2 -0.
Controller Harmon presented the claim lists for approval. Board Member
Saegesser made the motion to approve the Operating (606) claim list in the amount of
$663,554.63, second by Mayor Moore, passing on a vote of 2 -0. Board Member
Saegesser made the motion to approve the 2010 Series B BAB (615) claim list in the
amount of $108,000.27, second by Mayor Moore, passing on a vote of 2 -0. Board
Member Saegesser made the motion to approve the 2009 SRF (616) claim list in the
amount of $18,520.00, second by Mayor Moore, passing on a vote of 2 -0. Board
Member Saegesser made the motion to approve the 2011A SRF (624) claim list in the
amount of $68,864.00, second by Mayor Moore, passing on a vote of 2 -0. Board
Member Saegesser next made the motion to approve the 2011 C SRF (628) claim list in
the amount of $1,318,108.00, second by Mayor Moore, passing on a vote of 2 -0.
Controller Harmon then reviewed the committee selected to review software
programs. A financial Software and Conversion Costs review for BS & A, New World,
and Tyler Technologies was presented. The committee recommends BS & A.
Controller Harmon recommends hiring Umbaugh to help with the conversion at an
added cost. Hardware upgrades are needed. The added cost to go to web -based has
been addressed. Director Ashack likes the cost, the service, and the positive reviews.
He also likes the fact that if it is not liked after one year, a full refund will be given.
Board Member Saegesser asked if it is approved by the State Board of Accounts. This
is being used in two Indiana cities and has SBOA approval. Director Harmon reviewed
other uses for the City. This will completely replace the Keystone software. Following
January 3, 2013 Page 3
the motion to approve the agreement as presented, second by Mayor Moore, passing
on a vote of 2 -0.
Lenin Kasthuri reviewed the Bernardin, Lochmueller & Associates, Inc., Progress
Report, December 31, 2012. Progress pictures were explained. Director Ashack has
provided a copy of the SRF approval of Change Order No. 5 for the North WWTP. The
City will be responsible for $10,686 of the change order. Lenin Kasthuri noted he is still
working with Vectren.
Attorney Lewis has reviewed the release of the $200,000 Brownfield Clean Up
Funds and finds the paperwork to be in order. Board Member Saegesser made the
motion to approve the Mayor to sign the agreement, second by Mayor Moore, passing
on a vote of 2 -0.
Attorney Lewis presented Independent Contractor Agreement between the City
of Jeffersonville Sanitary Sewer Board and Barbara Hollis, explaining this contract is the
same as the 2012 contract with the exception of the change of dates. Board Member
Saegesser made the motion to approve the contract as presented, second by Mayor
Moore, passing on a vote 2 -0.
Board Member Saegesser announced he will be out of town for the next meeting.
Mayor Moore initiated discussion regarding the easement insurance that has
been required tha e insurance carrier does not cover. This has been on going for
months.
There be'ng o furt er business to come before the Board, Board Member
Saegesser d the motio to adjourn at 3:45 P.M., second by Mayor Moore, passing
on a vote if 0.1
irri
Mike Moore, ayor
Dale Orem, Board Member
Bill Saegesser, B. Member
ATTEST:
( 7190&
Barbara Hollis, Secretary