HomeMy WebLinkAbout12-17-2012 Jeffersonville Parks Authority
Monday, December 17 2012
The Jeffersonville Parks Authority met in regular session in the Mayor's Conference Room, City Hall,
Jeffersonville, IN on December 17 2012 at 5:01 P.M. Members Present: Edward Zastawny, Bryan
Glover, Mike Smith, Nathan Samuel, Connie Sellers, Lisa Gill, Zach Payne, Dennis Julius and Board
President Matthew Owen. Also Present: Parks Director Paul Northam, Jamie Lake and Matt Gullo with
Kovert Hawkins, and Chris Gilbert with Security Pros.
Member Sellers made a motion to APPROVE the agenda with the removal of Sandy Knott under
Director's report with a Parks Advisory update, Member Zastawny seconded, PASSING on a vote of 8 -0
Member Julius made a motion to APPROVE the minutes from November 13 2012 with member Sellers
seconding, PASSING on a vote of 8 -0.
Member Glover made a motion to APPROVE the claims list in the amount of $30,377.20 with member
Payne seconding, PASSING on a vote of 8 -0.
Public Comment:
None
Directors Report:
a) Chris Gilbert- Security Pros Package for Vissing Park: Mr. Gilbert came back before the
board to present a security package for Vissing Park stating it has been adjusted to just
surveillance and could add access control later. The surveillance would be over every
aspect of the park including ball fields, walking paths, parking lot, etc. The surveillance
can zoom in on a captured image and send the alert to Mr. Northam. Mr. Gilbert stated
it is monitored by an alert system. Board Attorney Scott Lewis stated that the law states
anything under $150,000 they must request three quotes and they do not have to
choose the lowest quote. Mr. Lewis stated they can choose the best for their needs and
before awarding he would suggest documenting two other quotes by requests. Mr.
Northam stated he will get two more before the January meeting.
b) Matt Gullo- Vissing Park Update: Mr. Gullo with Kovert Hawkins gave the board an
update on Vissing Park stating that it is 90 -95% complete. The design team would love
to see everyone come out to show off their work. Mr. Gullo stated that they are still
working on signage with Mr. Northam. Mr. Gullo presented on change order to include a
credit for the wall at the Dog Park that will not go up, and additional money taken out
for pipes and extra netting for a total of $19,921.60. The contingency is at a total of
$33,318. Member Julius made a motion to APPROVE the change order with member
sellers seconding, PASSING on a vote of 8 -0. Mr. Northam stated that he would like to
use some of the remaining contingency towards the signage package for the park. Mr.
Northam also stated that he is looking into the possibility of a soft opening in mid -
January with a press release to let the community know what is open at the park for
usage. Mr. Northam stated that he is shooting for a grand opening sometime in April -
May. When Mr. Northam suggested leaving the gate open instead of locking it up since
the park is not a totally enclosed park anyways. Member Samuel suggested writing a
letter to the neighbors asking for their help in policing the park after hours.
c) Jamie Lake -Youth Activities Complex: Mr. Lake from Kovert Hawkins stated that the
drawings are on a shelf ready for the next step when the board is ready and the
animation is complete. Mr. Lake stated the next step in this process is bidding. Mr. Lake
presented the animation video with the board agreeing it is a useful tool, especially for
gaining corporate sponsors. The board discussed some concerns regarding bonds, and
management of the complex as well amenities in the area having the ability to
accommodate. The board also discussed different ideas of how to keep tournament
participates at the possible future complex to staying and eating locally.
d) Paul Northam: Mr. Northam stated that they still needed to discuss the naming of the
parks policy and whether they would like there to be an expiration date on the names.
Councilperson Owen suggested only having an expiration date on corporate names. Mr.
Northam also suggested having a next of kin approve of the naming and the board
consensus was that doing so was courtesy to the family and they agreed. Mr. Northam
also stated that he is looking into a quote from Promedia for upgrading the websites.
There is a Jeff Parks website, Riverstage website, and a smoking on the river website.
This scope of work is outside the Promedia contract. The total quote for all three to be
upgraded is $14,850 with an annual fee of $600 for all three. Mr. Northam stated he
would receive two other quotes and he would look into putting smoking on the river
website into one of the other two or the three into one. Mr. Northam stated that they
can update and edit information on the websites themselves. Mr. Northam stated that
Sandy Knott wanted to let the board know that there was no Thomas Jefferson sign at
Warder Park.
Board Member Comments:
Member Smith: none
Member Glover: none
Member Zastawny: none
Member Samuel: none
Board President Owen: none
Member Samuel made a motion to ADJOURN at 6:37 P.M., with Member Glover seconding,
PASS) on a vote of 8 -0.
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