HomeMy WebLinkAboutDecember 20th, 2012 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF DECEMBER 20, 2012
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, December 20, 2012 at 3:00 P.M in the City Hall Mayor's
Conference Room. Mayor Mike Moore called the meeting to order at 3:00 P.M. Board
Members present are Mike Moore, Dale Orem, and Bill Saegesser. Also present are
Utility Director Len Ashack, Assistant Director Lori Kearney, Board Attorney Scott Lewis,
City Attorney Les Merkley, Controller Monica Harmon, Accountant Denny Kestler, City
Engineer Andy Crouch, Jorge Lanz and Josh Hillman representing Jacobi, Toombs, and
Lanz, John Herriford representing Strand Associates, Inc., Bob Woosley representing
Heritage Engineers, Wes Christmas representing Clark Dietz Engineers, Lenin Kasthuri
representing Bernardin, Lochmueller & Associates, Theresa Criss - Hartwig representing
Commonwealth Engineers, Adam Dickey representing HMB Engineers, Steve Tolliver
representing Aqua Services, and Secretary Barbara Hollis.
Board Member Orem made the motion to approve the agenda as presented,
second by Board Member Saegesser , passing on a vote of 3 -0.
The minutes of December 6, 2012 were presented for approval. Board Member
Orem made the motion to approve the minutes with the correction of changing Mill
Creek PS to 10th Street PS on page 2, second by Board Member Saegesser, passing
on a vote of 3 -0.
Controller Harmon presented the claim lists with additions for approval. Board
Member Saegesser made the motion to approve the Operating (606) claim list in the
amount of $465,732.50, second by Board Member Orem, passing on a vote of 3 -0.
Board Member Saegesser made the motion to approve the Debt Service Funds (607
and 610) up to $3,873,947.39, second by Board Member Orem, passing on a vote of
3 -0. Board Member Saegesser made the motion to approve the ARRA - RLF claim list
in the amount of $5,901.37, second by Board Member Orem, passing on a vote of 3 -0.
Board Member Orem made the motion to approve the Sewer Construction (614) claim
list in the amount of $46,712, second by Board Member Saegesser, passing on a vote
of 3 -0. Board Member Orem made the motion to approve the 2010 Series B BAB (615)
claim list in the amount of $127,939.34, second by Board Member Saegesser, passing
on a vote of 3 -0. Board Member Saegesser made the motion to approve the 2009 SRF
(616) claim list in the amount of $3,328.00, second by Board Member Orem, passing on
a vote of 3 -0. Board Member Orem made the motion to approve the 2011 A SRF (624)
claim list in the amount of $35,919., second by Board Member Saegesser, passing on a
vote of 3 -0. Board Member Orem next made the motion to approve the 2011C SRF
(628) claim list in the amount of $67,196.00, second b Board Member Saegesser,
passing on a vote of 3 -0.
Controller Harmon reviewed several financial reports. Receivables were
discussed. Controller Harmon informed the Board the Operating Fund should end the
year with a balance of $2,186,000. It has been the practice, and recommendation of
Umbaugh, to sweep excess funds in the Operating Fund to the Improvement Fund.
December 20, 2012 Page 2
Following discussion, Board Member Orem made the motion to sweep up to $1,000,000
to the Improvement Fund, pending no restrictions, second by Board Member
Saegesser, passing on a vote of 3 -0. Controller Harmon next explained the sewer
billing office has collected $478.34 for trash cans, requesting approval for a claim to the
Sanitation Department in that amount. Board Member Orem made the motion to
approve the paying of $478.34 for trash cans, second by Board Member Saegesser,
passing on a vote of 3 -0. Controller Harmon is in receipt of correspondence from the
State of Indiana regarding the Brownfield Clean Up funds. A release of $200,000 that
will not be needed for the project is requested. Following explanation and review, Board
Member Orem made the motion to approve the release, pending review by Board
Attorney Lewis, second by Board Member Saegesser, passing on a vote of 3 -0.
Josh Hillman presented SRF letters of approval regarding bidding information
and approval for proposed awards. Following review, Board Member Saegesser made
the motion to issue a Notice of Award for:
Liters Force Main (North P.S.) to Lykins Contracting, Inc., - $1,535,900.00
South Pump Station -
Division 1 to MAC Construction & Excavating - $5,701,000.00.
Division 2 to Excel Excavating, Inc. - $1,983.256.00
Division 3 to Dan Cristiani Excavating, Inc. - $744,851.50,
second by Board Member Orem, passing on a vote of 3 -0.
Director Ashack reviewed the inspection contracts. Board Member Orem made
the motion to approve the contracts as presented, second by Board Member
Saegesser, passing on a vote of 3 -0.
Director Ashack noted the recommendation received from Webster regarding the
10th Street PS odor control, that was received at the last meeting. He has met with
Aqua Services and they will provide a proposal for the January 3, 2013 meeting.
Director Ashack had a visit from Ethel Morgan, Contractor for SRF. She wanted
to see all the projects. He conducted a tour. She said the City is doing well getting
SRF money spent and was happy to see the progress.
Director Ashack has a proposal from West Tech for a screen at the 10th Street
PS that is $35,000 for the equipment. The water needs to be stopped from coming
back in. A decision needs to be made by the next Board meeting. He will check more
as there is a significant amount of water coming thru. Jorge Lanz said that in all
fairness, there was a gate to stop this that has been removed.
City Attorney Merkley explained the County is conducting aerial maping and has
asked the City to contribute to the total cost of $169,223. This would be beneficial to
many departments of the City. The City is being asked for $42,000. Redevelopment
and the City Council have agreed to each contribute one third of the $42,000 and the
Sewer Board is being asked to contribute one third ($14,000). Engineer Crouch
explained the benefits. Following all discussion, Board Member Saegesser made the
motion to approve the request, second by Board Member Orem, passing on a vote of
3 -0.
Director Ashack said the DDWTP project is moving along at a snails pace,
reviewing the reasons. The NWWTP is moving along faster. Project completion dates
were reviewed. He also noted the additional employee has been approved by the City
Council.
Page 3
There bein o further business to come before the Board, Board Member Orem
made the m•1tion adjourn a 3:35 P.M., second by Board Member Saegesser, passing
on a vote of -0.
Mike Moore, ayor
Dale Orem, Board Member
A. AA t
Bill Saegesser, Board Idle a ber
ATTEST:
• //ii
Barbara Hollis, Secretary