HomeMy WebLinkAbout12-12-12 MINUTES OF THE BOARD OF PUBLIC WORKS
OF THE CITY OF JEFFERSONVILLE, INDIANA
DECEMBER 12, 2012
Engineering Coordinator Rick Lovan called the mee '
Councilperson Lisa Gill and Vehicle Maintenance Directong to order at 9:35am and on the roll we
or Bu
Vissing. were
Also present: Animal Shelter Director Sarah Green
Eric Hedrick and Assistant Fire Chief Bruce DeArk' Information Resources Director Kim Calabro, Fire Chief Paul Northam, Building Commissioner rmation Technology Director Matt Ayer Pa of
Coordinator Deb Ashack, Street Commissioner David Russ Segraves, WWTp Director Len Ashack
Michael O p Hosea, Police Chief Chris Grimm, Safety Director
gg, Sewer Office Manager Rick Stephenson, Redevelopment Director Rob Waiz, Controller
r
Monica Harmon, Executive Assistant Judith VanGuilde for
Tom Lowe, UEZ Director Kelly Reed, Assistant Planning ' City Attorney Les Merkley, Corporate Counsel
Assistant Candy Stewart. g and Zoning Director Dan Matson, Administrativ
e
Councilperson Gill made a motion to a
secondin approve the December 5, 2012, minutes with Mr. Vissing, passing on a vote of 3 -0.
g
Councilperson Gill made a motion to approve pa
3 -0. Y roll with Mr. Vissing seconding, passing on a vote of
OLD BUSINESS
1. None
NEW BUSINESS
1. Roberto Quintero — Vendor Permit for Mobile Vendor
to see Lynn Mayfield in the Controller's Office about h Service: Mr. Lovan advised Mr.
required for his mobile vendor service, she is the �s request for a permit. If a Quintero
who can supply it. p Permit is
he one wh
2. Jerry Rauck — Renewal of Insurance: Mr. Jerr
Jeffersonville Y Rauck, Agent of Record for the City of
passed out packets to the Board which represented the changes
to the insurance throughout the
Coverage ra o e and the year for Building and Personal Property, t In an ere made
Workman's Compensation Renewal. Mr. Rauck indicated that ine
Coverage
spent six to eight months meeting with City department heads he
January 1, 2012, the City was insuring ompleting a thorough audit. On
City January
1 insurin g $58,000,00 $42.0 in property and as of Januar 1
g $100,000,000 worth of property for an additional y n , January
the
1, 2012, Inland a M insurance coverage was 1
1, 201
$ 1,220,000 with an inccrease rease o of 2 2. Jan.anuar8 million
January 1, land and
o Marine a $14,054,. On the Automobile Schedule, 34 vehicles /trailers were an increase durin this olic ehicles /trailers durin the policy not on
the policy at renewal and the City purchased 26 new v
g p y year of 60 vehicles /trailers. Two insurance e com n period
q in Mr. Rauck's packet: HCC for a total of $1,139
$ Mr. Rauck stated that after review ,223 and Travelers for aatotalaof
Ogg, it was their recommendation to change v the l City's Km Calabro, Monica Harmon and Mike
property deductible from $5,000 to $10,000. After di cusstonler to Travelers and change the
tabling a decision until next week's Board of Public Works and Attorney Tom Lowe suggested
nd Safety meeting when Mayor
Moore will be in attendance. Councilperson Gill made a motion to table a decision until next
week's BPW meeting, seconded by Mr. Vissing, passing on a vote of 3 -0.
3. Cindy Orem — Humana Insurance: Ms. Orem is asking the Board for authorization to renew the
medical contract. The contract signed in July of this year included dental, vision and life
insurance and was issued on an 18 -month contract so the insurance will carry over thru
December of 2013. The medical piece was issued on a 6 -month contract July 2012 through
December 2012 to renew January 2013 through December of 2013. Ms. Orem explained that
after having multiple readings discussing projections with Kim Calabro, Monica Harmon and
others, it was determined that the City would have an annual savings of $36,500 to the fixed
cost by increasing the deductible from $85,000 to $100,000. Ms. Orem also explained that
regarding claims projection, it was her recommendation for the City to fund an additional 15%
for the 12 -month period in 2013. Mr. Lovan asked the attorneys for input. Attorney Tom Lowe
indicated that he has not spoken to the Mayor about these particular changes. Kim Calabro
indicated she feels confident that the Mayor's recommendation would be for it to be their
decision. City Attorney Les Merkley asked if there would be any change in coverage for the
employee. Ms. Calabro and Ms. Harmon indicated that there would be no change for the
employee and is only a funding mechanism for the City. Councilperson Gill made a motion to
approve, with Mr. Vissing seconding, passing on a vote of 3 -0.
4. Len Ashack — Sewer Problem: Due to a sewer back -up at St. Paul Episcopal Church at 321 E.
Market, workers will be digging in the street today in order to fix the problem.
Councilperson Gill made a motion to adjourn at 9:55am with Mr. Vissing seconding, passing
unanimously.
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Mayor (,►„ ,,v
ATTESTED BY:
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City Clerk