HomeMy WebLinkAbout12-6-12 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF DECEMBER 6, 2012
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, December 6, 2012 at 3:00 P.M in the City Hall Mayor's
Conference Room. Mayor Mike Moore called the meeting to order at 3:00 P.M. Board
Members present are Mike Moore, Dale Orem, and Bill Saegesser. Also present are
Utility Director Len Ashack, Assistant Director Lori Kearney, Board Attorney Scott Lewis,
City Attorney Les Merkley, Controller Monica Harmon, Accountant Denny Kestler, City
Engineer Andy Crouch, Josh Hillman representing Jacobi, Toombs, and Lanz, John
Herriford representing Strand Associates, Inc., Bob Woosley representing Heritage
Engineers, Steve Keiber representing HDR /Quest, Wes Christmas representing Clark
Dietz Engineers, Jarvis Jointer and Ryan Cross representing representing American
Structurepoint, Jim Ross and Bruce Koetter representing Webster Environmental, Lenin
Kasthuri representing Bernardin, Lochmueller & Associates, Theresa Criss - Hartwig
representing Commonwealth Engineers, Adam Dickey representing HMB Engineers,
Steve Jones representing United Consulting, Joe Eigel representing Eigel Associates,
David B. Patterson, INDOT Contract Buyer, City Councilperson Connie Sellers, and
Secretary Barbara Hollis.
Board Member Orem made the motion to approve the agenda with the addition
of an INDOT proposal, second by Board Member Saegesser , passing on a vote of 3 -0.
The minutes of November 15, 2012 were presented for approval. Board Member
Saegesser made the motion to approve the minutes as presented, second by Board
Member Orem, passing on a vote of 2 -0 -1. Board Member Orem abstained.
Controller Harmon presented the claim lists with additions for approval. Board
Member Orem made the motion to approve the 2010 Series B BAB (615) claim list in
the amount of $71,140.00, second by Board Member Saegesser, passing on a vote of
3 -0. Board Member Orem made the motion to approve the Operating (606) claim list in
the amount of $663,925.48, second by Board Member Saegesser, passing on the vote
of 3 -0. Board Member Orem made the motion to approve the 2009 SRF (616) claim list
in the amount of $235,148.00, second by Board Member Saegesser, passing on a vote
of 3 -0. Board Member Orem made the motion to approve the 2011A SRF (624) claim
list in the amount of $464,329.58, second by Board Member Saegesser, passing on a
vote of 3 -0. Board Member Orem next made the motion to approve the 2011C SRF
(628) claim list in the amount of $1,980,779.00, second b Board Member Saegesser,
passing on a vote of 3 -0. Board Attorney Lewis explained the addition of a claim in the
amount of $572 that was to be included on the Operating list. Professional Service
claims for legal, accounting, and bond closing costs totaling $103,036.00, necessary for
the bond closing were presented. Board Member Saegesser made the motion to
approve the claims for the bond closing, second by Board Member Orem, passing on a
vote of 3 -0. Controller Harmon noted she has provided the October financial reports.
Attorney Merkley introduced Dave Patterson, INDOT Contract Buyer. Dave
Patterson explained the strip of property necessary for the widening of a ramp. At the
December 6, 2012 Page 2
conclusion of all discussion, Board Member Saegesser made the motion to pass SSB
Resolution No. 2012 -R -3, A Resolution Giving The Mayor Authority To Execute
Documents For The Sale Of Property, second by Board Member Orem, passing on a
vote of 3 -0.
Jim Ross of Webster Environmental, pie nted and explained the findings and
recommendations associated with the 1 Pump Station odor evaluation. He
explained two options. There is a need to purchase land for one of the options. The
costs were reviewed. Board Member Orem asked about water flow and design.
Director Ashack reviewed the situation, saying it is the "nature of the beast ". He also
reviewed the available funds. Jim Ross feels that Biofitter is the better option due to
the way it looks and the water costs. He was asked to design and prepare specs for
10th Street Pump Station and the Downtown Wastewater Treatment Plant Headworks,
Treatment Plant as well as get an agreement prepared for the next Board meeting.
Director Ashack has scheduled a meeting with Indian Springs and Hidden Creek
property owners for December 20 at 6 P.M. to discuss an offer of "all or none" to have
sewers.
Josh Hillman said a public hearing was held regarding the Combined Sewer
Overflow Interceptor Project with no comments being received. The next step is to
approve Resolutions for submittal to SRF. Following discussion, Board Member
Saegesser made the motion to approve SSB Resolution No. 2012 -R -4, SRF Loan
Program, PER Acceptance Resolution, City of Jeffersonville Combined Sewer Overflow
Interceptor Project, and SSB Resolution No. 2012 -R -5, SRF Loan Program Signatory
Authorization Resolution, City of Jeffersonville Combined Sewer Overflow Interceptor
Project, second by Board Member Orem, passing on a vote of 2 -0. Mayor Moore was
out of the room at the time of the vote.
Director Ashack reviewed the schedule of projected costs and funding sources
for the Lentzier Creek Lift Station, Force Main and Liters Force Main Construction
Inspection. Board Member Saegesser made the motion to enter into the agreement for
Construction Inspection with Jacobi Toombs, and Lanz, second by Board Member
Orem, passing on a vote of 3 -0.
Josh Hillman explained the need for Change Order -Extra Work Agreement No. 1,
Utica Pike Sewer Project, Dan Cristiani Excavating, Inc. for a net increase of $1,611.00.
Following discussion, Board Member Saegesser made the motion to approve the
agreement as presented, second by Board Member Orem, passing on a vote of 3 -0.
Josh Hillman reviewed the property acquisitions and the "green" portion of the
Lentzier Creek project, requesting approval for amending the proposal. Director Ashack
explained the financial advantages. At the conclusion of discussion, Board Member
Saegesser made the motion to approve the addition of the contract, second by Board
Member Orem, passing on a vote of 3 -0.
Josh Hillman then reviewed the easement acquisitions totaling $70,150.00.
Board Member Saegesser made the motion to approve the acquisitions, second by
Board Member Orem, passing on a vote of 3 -0. Josh Hillman explained the proposal for
purchase of land from the Roman Catholic Archdiocese for $9,500.00. Board Member
Orem made the motion to approve the purchase of land as proposed, second by Board
Member Saegesser, passing on a vote of 3 -0.
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Josh Hillman presented and reviewed the Jeffersonville Sanitary Sewer Projects
Status Report, December 6, 2012.
Steve Keiber presented and reviewed Project Status Report, Jeffersonville
WWTP, Peak Capacity & Miscellaneous Improvements, December 6, 2012. Director
Ashack noted this is running behind.
Lenin Kashturi presented and reviewed the Bernardin, Lochmueller & Associates,
Inc. Progress Report. He presented and explained pictures of the project. He then
explained the need for passage of Change Order No 5, North WWTP Project, Dugan
and Meyers Construction, Contractor in the amount of a net increase of $390,051.00.
Board Member Saegesser made the motion to approve the change order as presented,
second by Board Member Orem, passing on a vote of 3 -0.
Director Ashack explained the need for replacement of an employee (Collection
System Utility Worker). Following all discussion, Board Member Orem made the motion
to approve the request, following procedure, second by Board Member Saegesser,
passing on a vote of 3 -0.
Director Ashack next presented and reviewed a Construction Work Order Report
and Work for Other Department Total Costs report noting the need to look into
spreading costs to other departments. He also noted the need to start thinking about
putting money aside to replace equipment. Board Member Saegesser feels
departments should be charged for all costs. Director Ashack will start this. Mayor
Moore agrees, saying the Council needs to be informed. He also noted a lot has been
saved this year by doing projects in house. The Council and the Department Heads
need to be infor ed
There b: i g no further business to come before the Board, Board Member Orem
made the moti n to adj i urn at 4:30 P.M., second by Board Member Saegesser, passing
on a vote of 3 0.
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Mike Moo -, Mayor
7 r_4„--L„
Dale Board Member
1 )
Bill Saegesser, Bo: ) Member
ATTEST:
Barbara Hollis, Secretary