HomeMy WebLinkAbout11-13-2012 Jeffersonville Parks Authority
Monday, November 13 2012
The Jeffersonville Parks Authority met in regular session in the Mayor's Conference Room, City Hall,
Jeffersonville, IN on November 13 2012 at 6:01 P.M. Members Present: Edward Zastawny, Bryan
Glover, Mike Smith, Nathan Samuel, and Board President Matthew Owen. Absent: Dennis Julius, , Zach
Payne, Lisa Gill, and Connie Sellers. Also Present: Parks Director Paul Northam, Parks Advisory Member
Sandy Knott, Jim Ritchie with the Youth Football league, Jamie Lake and Matt Gullo with Kovert Hawkins,
and Chris Gilbert with Security Pros.
Member Samuel made a motion to APPROVE the agenda with the additional item of Parks naming
policy to be added under New Business. Member Zastawny seconded, PASSING on a vote of 5 -0.
Member Samuel made a motion to APPROVE the minutes from October 8 2012 with member Glover
seconding, PASSING on a vote of 6 -0.
Member Samuel made a motion to APPROVE the claims list in the amount of $62,234.25 with member
Zastawny seconding, PASSING on a vote of 5 -0.
Public Comment:
None
Directors Report:
a.) Matt Gullo- Vissing Park Update: Matt Gullo with Kovert Hawkins presented the board
with an update on the Vissing Park project. Mr. Gullo stated that in Park North the
shelter and bathroom is complete and will need plaque approval tonight. The
playgrounds, basketball courts, and all walking trails are installed. There needs some
finishing up on the detention basin, site lighting, and some landscaping. In Park South
the ball fields are seeded and playgrounds complete, as well as the walking trails. There
is some work being done on the interior of the press box. Mr. Gullo stated that the bi-
weekly meetings will be moved from next Thursday to Tuesday Nov 20 due to
Thanksgiving. Mr. Gullo stated people are already beginning to use the walking trails
and there needs to be communication to the citizens to stay off the park until
construction is complete to keep people from getting hurt. There was some discussion
among the board and Mr. Gullo and Mr. Lake regarding the sidewalks and the
intersection at Vissing Park Road by Wellstone. Mr. Lake stated that the traffic light has
been approved through Redevelopment Commission and Andy Crouch already has the
drawings complete. Mr. Gullo presented a change order for a zero cost to include sod
stripping, a drain pipe by the playground, credit for exterior letters, and a soft subgrade
at entry. These changes total $5,189.82 to come from the contingency allowance leaving
$16,396.88. Member Samuel made a motion to APPROVE change order six with a zero
cost change to the project, with member Zastawny seconding, PASSING on a vote of 5-
0.
b.) Vissing Park Plaques and Signage package: Mr. Lake presented images of two plaques
for board approval to place on the restroom buildings and the press box in Vissing Park.
One plaque details the history of the area and the other lists the names of the board
members, the Parks Superintendent, and the Mayor. Member Smith suggested possibly
placing the names of the past administration on the plaque as well since they had a lot
to do with this project in the previous year. Mr. Lake stated that he can rearrange the
plaque image to fit those names if the board wishes to do so. Member Glover stated
that he agreed that they should be acknowledged for their work in Vissing Park, but
fears that by doing so others that had a hand in the project may get left off accidentally.
The board decided to table the decision on the plaques until the next meeting. Parks
Director Paul Northam requested that the board decide on a signage package for Vissing
Park that was presented at the last meeting, so that the next step of pricing can take
place. Member Zastawny made a motion to APPROVE the signage package A, with
member Smith seconding, PASSING on a vote of 5 -0.
c.) Sandy Knott Parks Advisory Update: Mrs. Knott announced that the Veterans Day
dedication of the Iraq /Afghanistan memorial was a big success. Mrs. Knott also
announced that at Bob Hedge Park there were lights destroyed at the base of the flag
pole and the advisory board purchased LED lights that mount on the side of the pole out
of reach of vandals, however they need to purchase specific mounting tools. Mrs. Knott
stated they hope to have this done soon. Mrs. Knott also stated that with the Aquatic
Center closed for the season, Nikki Dillon is keeping busy with kids and senior events at
the Ken Ellis Center. They will be working with lifespan for free meals at the Ken Ellis
Center for seniors over 65 years of age. Mrs. Knott also stated that she was recently at
Jeff High to look at the sculpture that the students have done to be placed in the traffic
median at 8 and Nachand lane and it is just about done and will be going to Gray and
Wells body shop were they have offered to paint it for free.
d.) Jim Ritchie - Youth Football League: Mr. Ritchie expressed concerns with the lack of a
physical barrier around the football field due to the growing problems with parents and
spectators coming onto the field during the games. Mr. Ritchie stated that the league
does not tolerate foul behavior and properly reprimands the behavior; however it would
be easier to enforce the rules of nobody on the field with a physical barrier. Board
President Owen suggested some possible poles with a chain to set a barrier without the
cost of a new fence when the league may have new fields at the proposed youth
activities complex that is being looked into by the board. Member Zastawny stated that
he would support that type of barrier because it is movable so the field can be used for
other sports in the off season.
e.) Jamie Lake -CCSA Youth Activities Complex: Matt GuIIo and Jamie Lake with Kovert
Hawkins updated the board on the progress of the construction documents for the CCSA
Youth Activities complex stating that a lot of work has been with the ground and looking
into the draining of the site. Mr. GuIIo stated that they are waiting on some permits
from the corps. Mr. Gullo stated that they met with two different storm water
distributers who has done worked with draining fields in the past to get ideas for the
best way to drain these fields. The construction documents will most likely be complete
by the end of January. Mr. Lake announced to the board that they are working with
Andy Crouch to look into the roadway improvements. Mr. Lake stated the design of the
roadway improvements is included in their contract, but the price for the actual road
work construction would fall within Andy's department. Mr. Lake stated that Kovert
Hawkins feels the animation to promote the project is crucial and is offering the city
$5000 towards the $14,000 animation cost. Mr. Lake also stated that Paul Duckworth
with CCSA has secured a $2400 grant to go towards that as well. This will leave $6,600
for the cost of the animation from the city. Mr. Lake stated that a timeframe for this
project, if the board so chooses to continue with the project, is to put out for bidding in
the spring after the construction documents are complete and would hopefully be able
to begin some road work and parking lot work over the summer and the have full use of
the site after the fall football season in 2013. The project would most likely be complete
in 2014 with final payments being at the end of 2014 to the beginning of 2015. Member
Glover asked attorney Scott Lewis what type of contract can be drawn up regarding the
property with CCSA. Mr. Lake stated that CCSA is willing to give all of the property to the
city, but to help with the process and requirements for them to obtain grants towards
the project they have offered to keep ownership of the backfields and give the turf field
and building land to the city. Mr. Lewis stated that in order to determine the contractual
language, the financing will need to be determined first. Mr. Gullo stated that as far as
the animation is concerned, it is very crucial to sparking public interest as well as
corporate sponsors. Member Zastawny made a motion to APPROVE pay $6,600 from
park space for the animation development for the Youth Activities Complex, seconded
by member Smith, PASSING on a vote of 5 -0.
f.) Paul Northam updates:
a.) Meeting Date Change: Mr. Northam asked the board if moving the meeting to the
second Tuesday of each month so that the attorney Scott Lewis can attend the
meetings. This would begin with the next meeting on December 11 2012. Member
Smith made a motion to APPROVE moving the meeting date to the second Tuesday
of each month, seconded by member Glover, PASSING on a vote of 5 -0.
b.) Signage at field house: Mr. Northam asked for approval to take up some of the
chipped up concrete area outside the field house and replacing it with some green
space with trees and a possible sign. Mr. Northam stated the money would come
from the Engineering Department and Member Smith stated that it is in fact a
hazard with people tripping on that chipped concrete. Member Glover made a
motion to APPROVE the changes to the concrete, with member Samuel seconded,
PASSING on a vote of 5 -0.
Old Business:
NONE
New Business:
A. Security Pros -Chris Gilbert: Mr. Gilbert presented a security package to the board for the
Vissing Park Project. Mr. Gilbert stated that for their security cameras to work at their best
ability, the park needs to have wireless Internet. Mr. Gilbert stated that insight
communications can install the network service to make the park a WIFI hotspot for
$10,300. Mr. Gilbert discussed the security package with the board highlighting the card
entry doors, the analytics in the cameras, the security alert signals, and the ability of the
cameras to send a video and alert instantaneously to any computer or device. Attorney
Scott Lewis noted that the package is priced at $175,000 and anything over $150,000 must
go out for bidding. Mr. Gilbert stated that they can take a few extra things off to bring the
price down and Mr. Lewis stated the board would need to get the specs and details together
to create an RFP and then send that RFP out to three companies for pricing. The board could
then grant approve a package. Member Zastawny agreed that the park needed WIFI and
since that is the first step to obtaining any security package with any company. Member
Zastawny made a motion to APPROVE having insight install WIFI at Vissing Park, with
member Glover seconding, PASSING on a vote of 5 -0. Board President Owen asked Security
Pros if they could come back to the next meeting to be able to give specifics and more
details. Security Pros agreed.
Board Member Comments:
Member Smith: none
Member Glover: none
Member Zastawny: none
Member Samuel: none
Board President Owen: none
Member Samuel made a motion to ADJOURN at 7:15 P.M., with Member Glover seconding,
PASSING on a vote of 5 -0.
' resident