HomeMy WebLinkAbout2012-R-23 STATE OF INDIANA
BEFORE THE BOARD OF COMMISSIONERS OF CLARK COUNTY
RESOLUTION NO. 19 - 2012
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BEFORE THE CITY OF JEFFERSONVILLE REDEVELOPMENT COMMISSION
RESOLUTION NO.
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BEFORE THE TOWN COUNCIL OF THE TOWN OF CLARKSVILLE
RESOLUTION NO. 2012 - R - 11
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BEFORE THE COMMON COUNCIL OF THE CITY OF JEFFERSONVILLE
RESOLUTION NO. 2JJ — r i "
A JOINT RESOLUTION AUTHORIZING THE PURCHASE OF
CERTAIN SERVICES AND ESTABLISHING POLICIES PERTAINING THERETO
WHEREAS, the Board of Commissioners of Clark County, Indiana (the "Board of
Commissioners "), is the executive body of Clark County government pursuant to the provisions
of IND. CODE § 36- 2 -2 -2, and as such is a "purchasing agency" as defined by the provisions of
IND. CODE § 5- 22 -2 -25; and,
WHEREAS, the Common Council of the City of Jeffersonville, Indiana (the "City
Council "), is the legislative body of Jeffersonville City government pursuant to the provisions of
§ 36- 4 -6 -2, which entity is a "purchasing agency" as defined by the provisions of IND. CODE § 5-
22-2-25; and,
WHEREAS, the City of Jeffersonville, Indiana, has by ordinance established a Department
of Redevelopment that is controlled by the City of Jeffersonville Redevelopment Commission
(the "Redevelopment Commission "), pursuant to the provisions of IND. CODE § 36- 7 -14 -3,
which entity is a "purchasing agency" as defined by the provisions of IND. CODE § 5- 22 -2 -25;
and,
WHEREAS, the Town Council of the Town of Clarksville (the "Town Council "), is the
legislative body of Clarksville Town government, and the Town Council president is the town
executive, pursuant to the provisions of IND. CODE § 36- 5 -2 -2, which entity is a "purchasing
agency" as defined by the provisions of IND. CODE § 5- 22 -2 -25; and,
WHEREAS, the Board of Commissioners has solicited and received a proposal in the
amount of $169,223.00 from ChangeFindr for aerial photography and pictrometry services for
the use and benefit of the Clark County Assessor's office in completing State mandated
reassessment functions (the "Services "); and,
WHEREAS, the Redevelopment Commission has determined that access to the
information to be provided by ChangeFindr in performing the Services would also be beneficial
to the City in assuring that its relative property tax distributions, specifically including as to Tax
Increment Financing ( "TIF ") districts, is made at an optimal level, and is therefore desirous of
contributing to the cost of the Services as an inducement to the Board of Commissioners to
contract for same; and,
WHEREAS, the Town Council has similarly determined that access to the information to
be provided by ChangeFindr in performing the Services would also be beneficial to the Town in
assuring that its relative property tax distributions, specifically including as to Tax Increment
Financing ( "TIF ") districts, is made at an optimal level, and is therefore desirous of contributing
to the cost of the Services as an inducement to the Board of Commissioners to contract for same;
and,
WHEREAS, the Board of Commissioners, the City Council, the Redevelopment
Commission, and the Town Council now adopt this Joint Resolution for purposes of establishing
policies with respect to the procurement of the Services, as well as their respective financial
commitment pertaining thereto.
NOW, THEREFORE, be it Jointly Resolved by the Board of Commissioners, the City
Council, the Redevelopment Commission, and the Town Council as follows:
1. Policies for Procurement of the Services. The Redevelopment Commission
hereby adopts the following purchasing policies for the City, and the Town Council hereby
adopts the following purchasing policies for the Town:
a. The City Council hereby agrees to allow the Board of Commissioners to
act as the purchasing agent of the Services on behalf of the City, subject to the terms and
conditions of this Joint Resolution.
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b. The Redevelopment Commission hereby agrees to allow the Board of
Commissioners to act as the purchasing agent of the Services on behalf of the City, subject to the
terms and conditions of this Joint Resolution.
c. The Town Council hereby agrees to allow the Board of Commissioners to
act as the purchasing agent of the Services on behalf of the Town, subject to the terms and
conditions of this Joint Resolution.
2. Agreement for Contribution of Costs. The Board of Commissioners agrees to
contract for the provision of the Services at the quoted cost of $169,223.00 prior to December
31, 2012, provided that the City Council, the Redevelopment Commission, and the Town
Council have fully approved this Joint Resolution by such date. The City Council and the
Redevelopment Commission agree to contribute the sum of $21,000.00 each (total of $42,000.00
on behalf of the City) towards the cost of the Services. The Town Council agrees to contribute
the sum of $39,000.00 towards the cost of the Services. The Board of Commissioners shall
remain solely responsible for all costs of the Services in excess of the aggregate amount of such
contributions.
3. Access to Information from the Services. In consideration for their respective
contributions to the cost of the Services, the City and the Town shall have full access to the
information generated from the performance of the Services, provided only that such access is
obtained in a manner that is reasonably convenient to the Clark County Assessor.
4. Effective Date of Joint Resolution. This Joint Resolution shall become effective
and binding when it is fully adopted by the Board of Commissioners, the Redevelopment
Commission (with approval by the Mayor), and the Town Council; provided, however, that all
such approvals must be finalized on or before December 31, 2012. Until all of such approvals
are obtained, no party shall be obligated to any other party to obtain or pay for the Services.
[The remainder of this page intentionally left blank. Signature pages follow.]
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IN WITNESS WHEREOF, this Common Council of the City of Jeffersonville, Indiana, has
approved and adopted this Joint Resolution by majority vote of its members at a properly noticed and
convened meeting held this 1 Th day of December, 2012.
COMMON COUNCIL OF THE
CITY OF JEFFERSONVILLE, INDIANA
By:
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�° _�.. ■ �1
Attested by: Ed Zastwany, Presid t
41),_
Vicki Conlin, Jeffersonville City Clerk
CERTIFICATE OF PRESENTATION TO MAYOR
The undersigned hereby certifies that on the / S day of December, 2012, the above Resolution
was PRESENTED by me, as the duly elected Clerk of the City of Jeffersonville, Indiana, to the Mayor of
the City ofJeffesonville, Indiana.
Vicki Conlin, Jeffersonville City Clerk
APPROVAL BY MAYOR
The undersigned, as of this / % day of December, 2012, at "'— and as the
duly elected and serving Mayor of the City of Jeffersonville, Indiana, herby APPROVES the above
Resolution as authorized by the provisions of IND. CODE § 36- 4 -6 -16 and -videnced by my signature
affixed below.
MICHAEL G. GORE, Mayor of the
City of Jeffersonville, Indiana
Attested by:
Abkx (04(),<AL_
Vicki Conlin, Jeffersonville City Clerk
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IN WITNESS WHEREOF, this Redevelopment Commission of the City of Jeffersonville,
Indiana, has approved and adopted this Joint Resolution by majority vote of its members at a properly
noticed and convened meeting held this day of December, 2012.
REDEVELOPMENT COMMISSION OF
THE CITY OF JEFFERSONVILLE,
INDIANA
By:
President
Attested by:
Secretary
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IN WITNESS WHEREOF, this Town Council of the Town of Clarksville, Indiana, has
approved and adopted this Joint R o tion by majority vote of its members at a properly noticed
and convened meeting held this day of December, 2012.
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TOWN COUNCIL OF THE
TOWN OF CLARKSVILLE, INDIANA
4 A / ` �, /
• n Gilkey, President
Attested P01-44r
Robert P. Leuthart, Clerk - Treasurer
•
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IN WITNESS WHEREOF, this Board of Commissioners of Clark County, Indiana, has
approved and adopted this Joint Resolution by majority vote of its members at a properly noticed
and convened meeting held this ‘ " day of December, 2012.
BOARD OF COMMISIONERS
OF CLARK COUNTY, INDIANA
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By: _
-s. Young, P1' i ent
By: �/4 - Ge 1
M. Edward Meyer, Commissioner
.7 j ..
N N C T: \ , ,, e t : t4 : "A L .,..,
By: '
hn. D erkins. Commissioner
Attested by:
,/74 Z - -: ' ,
R. Monty Snellin , ark Count - Auditor
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