HomeMy WebLinkAboutHNTB Big Four Bridge Ramp Approach (11-16-12) November 16, 2012 [BIG FOUR BRIDGE CONTRACT BETWEEN HNTB AND JEFFERSONVILLE]
Supplemental Agreement No. 5 Executive Summary
Increase the total from Supplement No. 3 by $66,100 to account for:
• Extra RFI responses — 93 to -date versus original scope for 20
• Extra Shop Drawing reviews — 7 girder reviews of 400 sheets, versus 2 reviews of 80 sheets
• Removal of Electrical and Lighting work from Bridge plans — out of scope
• Revise and Repackage Electrical and Lighting — expanded scope
Supplemental Agreement No. 6 Executive Summary
Decrease the total from Supplement No. 4 by $50,000 to account for:
• Revised floodwall type
"Task Orders" Executive Summary
Provide authorization for the following services, to be paid per Billing Rates in Supplement 3.
1. Respond to remaining bridge RFI's — estimated from $5,000 to $10,000 max
2. Review bridge handrail shop drawings — estimated from $5,000 to $10,000 max
3. Provide RFI response and shop drawing review for Electrical contract — estimated from $10,000
to $25,000 max.
Task Orders will contain the scope and fee limits, with a not -to- exceed without further authorization.
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SUPPLEMENTAL AGREEMENT NUMBER 5
SUPPLEMENTAL AGREEMENT, NUMBER FIVE
This Supplemental Agreement, Number Five, to the AGREEMENT FOR PROFESSIONAL
SERVICES, dated December 23, 2009 (the Agreement), between City of Jeffersonville (Owner)
and HNTB Corporation (HNTB) is made effective as of date of Owner signature below.
1. HNTB shall perform and has performed the following services:
See Attachment A — Scope of Services
2. HNTB shall perform the Services and deliver the related Documents (if any) according to
the following schedule:
See Attachment B — Schedule
3. In return for the performance of the foregoing obligations, Owner shall pay to HNTB
according to the following terms:
See Attachment C - Compensation
Except to the extent modified herein, all terms and conditions of the Agreement shall continue
in full force and effect.
City of Jeffersonville HNTB Corp • ratio
(Owner) (HNTB)
Signature: ///0 - Signature ' J j 4 ' •
l
Name: K. R(Ohl-- r Name: Robert Holden, II, Ph.D., P.E.
Title: Vcte S ; rj Title: Vice President
Date: Date: ZO2fZ
Prepared by: City of Jeffersonville
HNTB Corporation Supplemental Agreement, Number Five
19 November 2012 Page 1 of 5
ATTACHMENT A
SCOPE OF SERVICES
POST- DESIGN OF BIG FOUR BRIDGE RAMP APPROACH &
LIGHTING & ELECTRICAL REVISED FINAL TRACINGS
Additional RFI Responses
Supplemental Agreement Number 3 scope provided for responses to twenty (20)
Requests for Information (RFI) from the Contractor after Contractor Notice to
Proceed, which occurred April 2012. As of November 14, 2012 ninety -three (93)
RFI's (see Attachment 1) have been coordinated and responded to by HNTB.
Additional Shop Drawing Reviews
HNTB was to provide up to two (2) reviews for the steel box girder shop drawings
assuming an approximate count of eighty (80) sheets. However, seven (7) reviews,
some of which were revisions from the fabricator, were provided for a total of four
hundred (400) sheets (see Attachment 2).
Removal of Lighting and Electrical Work from bridge plans
After INDOT and the City decided to pull the Electrical Construction Change Order
and make it a stand -alone contract, HNTB was asked to eliminate the lighting and
electrical work from the bridge construction documents. This required revisions to
bridge quantities and thirty -five (35) plan sheets.
Revise and Repackage Stage 3 and Final Tracings for Lighting and Electrical Contract
With the lighting and electrical work removed from the bridge construction
documents, HNTB was asked to prepare a set of construction documents for review
and bidding. Authorization was provided to begin this work on September 25, 2012,
utilizing $11,200 from Supplemental Agreement Number 3 to get started. That
number was taken into account in the development of this contract modification.
This work included the following tasks:
a. Coordinate electrical service requirements with local utility provider
b. Coordinate and meet with INDOT and Client
c. Revise and repackage lighting, electrical, and pertinent bridge plan sheets
d. Perform additional lighting calculations following IESNA Recommended
Lighting for Walkways and Class 1 Bikeways guidelines, INDOT Design
Manual Chapter 78, AASHTO Guidelines, and the Rose Hill Neighborhood
Streetscape Guidelines.
e. Revise electrical unique special provisions and coordinate for INDOT review
f. Develop estimated quantities of materials for INDOT payment items and
develop cost estimate.
Prepared by: City of Jeffersonville
HNTB Corporation Supplemental Agreement, Number Five
19 November 2012 Page 2 of 5
g. Develop and coordinate INDOT forms and paperwork for Stage 3 and Final
Tracings submittals
h. Submit Stage 3 Plans and Final Tracings
The following represent the assumptions for these efforts:
a. Design work is for the north approach work only. No electrical provisions are
included for any equipment or lighting beyond the north approach work, i.e.
the main span truss bridge.
b. Work is for lighting design only on the pedestrian walkway, support piers,
and for box girder interiors. No provisions are included for closed circuit TV
(CCTV), emergency call systems, or other special systems.
c. The DMX lighting control system, that changes colors within the exterior
vertical Tight column fixtures, and the vertical Tight column fixtures themselves
have been eliminated from the project at the Client's direction.
d. The design now incorporates an illuminated handrail that will run the length of
the bridge and approach on both sides and will be connected to the railing
installed by the Contractor on the bridge contract. This system received
approval from the Client, INDOT, and the Rose Hill Neighborhood
Association in compliance with the Section 106 MOA.
Prepared by: City of Jeffersonville
HNTB Corporation Supplemental Agreement, Number Five
19 November 2012 Page 3 of 5
ATTACHMENT B
SCHEDULE
POST- DESIGN OF BIG FOUR BRIDGE RAMP APPROACH &
LIGHTING & ELECTRICAL REVISED FINAL TRACINGS
No change to the schedule requirements originally shown in Attachment B of Supplemental
Agreement Number 3.
Prepared by: City of Jeffersonville
HNTB Corporation Supplemental Agreement, Number Five
19 November 2012 Page 4 of 5
ATTACHMENT C
COMPENSATION
POST- DESIGN OF BIG FOUR BRIDGE RAMP APPROACH &
LIGHTING & ELECTRICAL REVISED FINAL TRACINGS
Section 1 - Basis of Compensation
a. The compensation to be paid for performance of the Services identified in Attachment A
— Scope of Services will be a lump sum amount of $66,100, which includes expenses,
raising the total compensation under the Supplemental Agreement Number 3 to the
amount of $186,100. Execution of this contract shall be considered as the notice to
proceed.
Invoices for the previous month's work shall be submitted monthly based on the
percentage of completion of the work authorized in this amendment as of the date of
each such invoice.
HNTB may alter the compensation distribution between individual phases, tasks or work
assignments to be consistent with the Services actually rendered, within the total lump
sum amount.
Prepared by: City of Jeffersonville
HNTB Corporation Supplemental Agreement, Number Five
19 November 2012 Page 5 of 5
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ATTACHMENT 2
Shop Drawing, Formliner & Mockup Reviews
Item Received Remarks
eived From Role Responded
Stay -in -Place Forms 3/13/2012 Gohmann Prime Contractor 3/26/2012
Per Formliner 3/7/2012 Gohmann Prime Contractor 3/16/2012
Cofferdam Drawings 4/3/2012 Gohmann Prime Contractor 4/4/2012
Type E Inlet Shop Drawing 4/4/2012 Gohmann Prime Contractor 4/4/2012
Steel Box Girders Set 1 4/13/2012 Industrial Steel Construction Steel Girder Fabricator 5/3/2012 68 Sheets
Steel Box Girders Set 2 4/24/2012 Industrial Steel Construction Steel Girder Fabricator 5/9/2012 61 Sheets
Steel Box Girders Rev. to Set 1 5/18/2012 Industrial Steel Construction Steel Girder Fabricator 5/29/2012 68 Sheets
Steel Box Girders Rev. to Set 2 5/29/2012 Industrial Steel Construction Steel Girder Fabricator 5/30/2012 61 Sheets
Steel Box Girders Set 3 5/30/2012 Industrial Steel Construction Steel Girder Fabricator 6/11/2012 116 Sheets
Steel Box Girders Set 4 6/20/2012 Industrial Steel Construction Steel Girder Fabricator 6/21/2012 21 Sheets
Bearing Shop Drawings 6/22/2012 RJ Watson Bearing Manufacturer 6/29/2012
Bridge Drain Shop Drawings 6/27/2012 Gohmann Prime Contractor 6/27/2012
Steel Box Girders Rev. 7/5/2012 Industrial Steel Construction Steel Girder Fabricator 7/18/2012 91 Sheets
Bearing Shop Drawings Rev. 1 7/6/2012 RJ Watson Bearing Manufacturer 7/10/2012
7/10/2012 & 7/10/2012 &
Bearing Shim Plates RJ Watson Bearing Manufacturer
7/13/2012 7/16/2012
Steel Box Girders Rev. 7/26/2012 Industrial Steel Construction Steel Girder Fabricator 8/13/2012 6 Sheets
Pier Cap Forms 8/3/2012 Gohmann Prime Contractor
Steel Box Girders Rev. 8/15/2012 Industrial Steel Construction Steel Girder Fabricator 8/16/2012 2 Sheets
Steel Box Girders Rev. 8/28/2012 Industrial Steel Construction Steel Girder Fabricator 8/29/2012 6 Sheets
Sliding Plate Shop Drawings 8/30/2012 Bottoms Engineering Joint Fabricator 9/18/2012
Aluminum Railing Rev. 2 Preliminary Shop Dwgs 9/6/2012 Mahoney Supply Aluminum Railing Manufacturer 9/11/2012
Steel Box Girders Rev. 9/10/2012 Industrial Steel Construction Steel Girder Fabricator 9/17/2012 26 Sheets
Sliding Plate Shop Drawings Rev. 1 9/13/2012 Bottoms Engineering Joint Fabricator 9/20/2012
Sliding Plate Shop Drawings Rev. 2 9/20/2012 Bottoms Engineering Joint Fabricator 9/24/2012
Progression Set of Precast Stair Dwgs 9/21/2012 Avan Precast Concrete Stair Manufacturer
Steel Box Girders Rev. 10/1/2012 Industrial Steel Construction Steel Girder Fabricator 10/5/2012 1 Sheet
Precast Stair Shop Dwgs 10/1/2012 Avan Precast Concrete Stair Manufacturer 10/8/2012
Steel Box Girders Rev. 10/4/2012 Industrial Steel Construction Steel Girder Fabricator 10/5/2012 3 Sheets
Sliding Plate Shop Drawings Rev. 3 (Pier 1) 10/17/2012 Bottoms Engineering Joint Fabricator 10/22/2012
Aluminum Railing on Stairs - Prelim. Shop Dwgs 10/17/2012 Mahoney Supply Aluminum Railing Manufacturer 10/24/2012
Bridge Deck Form Work 10/30/2012 Gohmann Prime Contractor
SUPPLEMENTAL AGREEMENT NUMBER 6
SUPPLEMENTAL AGREEMENT, NUMBER SIX
This Supplemental Agreement, Number Six, to the AGREEMENT FOR PROFESSIONAL
SERVICES, dated December 23, 2009 (the Agreement), between City of Jeffersonville (Owner)
and HNTB Corporation (HNTB) is made effective as of date of Owner signature below.
1. HNTB shall perform and has performed the following services:
See Attachment A — Scope of Services
2. HNTB shall perform the Services and deliver the related Documents (if any) according to
the following schedule:
See Attachment B — Schedule
3. In return for the performance of the foregoing obligations, Owner shall pay to HNTB
according to the following terms:
See Attachment C - Compensation
Except to the extent modified herein, all terms and conditions of the Agreement shall continue
in full force and effect.
City of Jeffersonville HNTB Corpo'.
(Owner) (HNTB)
,4g
A
Signature: ,/ �% Signature. J ,� , ; .
Name: rJ' slue,Lef-d2 Robert Holden, II, Ph.D., P.E.
Title: fie r 1 Title: Vice President
Date: I (` <)- _ /'L Date: 2 Aft) 20/Z
Prepared by: City of Jeffersonville
HNTB Corporation Supplemental Agreement, Number Six
19 November 2012 Page 1 of 4
ATTACHMENT A
SCOPE OF SERVICES
FLOODWALL IMPROVEMENTS FOR BIG FOUR BRIDGE RAMP APPROACH
1. At the request of the Owner, HNTB stopped work on the design of the rolling
floodgate on October 23, 2012. On November 7, 2012 HNTB was directed to
change to a post and panel fioodwall with a 40' opening. Therefore, Supplemental
Agreement Number 4 is revised to include the same scope previously outlined, as
well as the work completed through October 23, 2012 on the rolling floodgate.
Prepared by: City of Jeffersonville
HNTB Corporation Supplemental Agreement, Number Six
19 November 2012 Page 2 of 4
ATTACHMENT B
SCHEDULE
FLOODWALL IMPROVEMENTS FOR BIG FOUR BRIDGE RAMP APPROACH
No change to the schedule requirements originally shown in Attachment B of Supplemental
Agreement Number 4.
Prepared by: City of Jeffersonville
HNTB Corporation Supplemental Agreement, Number Six
19 November 2012 Page 3 of 4
ATTACHMENT C
COMPENSATION
FLOODWALL IMPROVEMENTS FOR BIG FOUR BRIDGE RAMP APPROACH
Section 1 - Basis of Compensation
a. The compensation to be paid for performance of the Services identified in Attachment A
— Scope of Services, as well as those services performed prior to October 23, 2012, will
be a lump sum amount of $103,800, which includes expenses, reducing the total
compensation under the Supplemental Agreement Number 4 by $50,000. Notice to
proceed with the work was already received on November 7, 2012.
Invoices for the previous month's work shall be submitted monthly based on the
percentage of completion of the work authorized in this amendment as of the date of
each such invoice.
HNTB may alter the compensation distribution between individual phases, tasks or work
assignments to be consistent with the Services actually rendered, within the total lump
sum amount.
Prepared by: City of Jeffersonville
HNTB Corporation Supplemental Agreement, Number Six
19 November 2012 Page 4 of 4
SUPPLEMENTAL AGREEMENT No. 3
TASK ORDERS
SUPPLEMENTAL AGREEMENT NUMBER THREE
ATTACHMENT A - 1
ADDITIONAL SERVICES
Scope of Services
HNTB has been asked to perform the following tasks, beyond the original scope defined
in Supplemental Agreement Number 3, Attachment A:
a. Provide written responses to additional Requests for Information (RFI) from the
Contractor until the fee limit is reached.
Estimate of Fee
A. HNTB will be reimbursed for the work defined in the scope above according to
the billing rates listed under Supplemental Agreement Number 3, Attachment C,
Section 1.b.
B. Based upon the information available, the estimate of fee for the above services
ranges from $5,000 to $10,000.
C. We will not exceed $10,000 without prior written approval from the City.
Schedule
HNTB will provide the services noted above up receipt of this signed document.
Except to the extent modified herein, all terms and conditions of the Agreement shall continue
in full force and effect.
City of Jeffersonville
(Owner) --,
7/ ' P—a r 1�
Signature: Dat e:
Prepared by: City of Jeffersonville
HNTB Corporation Supplemental Agreement, Number Three
19 November 2012 Page 1 of 1
SUPPLEMENTAL AGREEMENT NUMBER THREE
ATTACHMENT A - 2
ADDITIONAL SERVICES
Scope of Services
HNTB has been asked to perform the following tasks, beyond the original scope defined
in Supplemental Agreement Number 3, Attachment A:
a. Review of the shop drawings for the lighted handrail.
Estimate of Fee
A. HNTB will be reimbursed for the work defined in the scope above according to
the billing rates listed under Supplemental Agreement Number 3, Attachment C,
Section 1.b.
B. Based upon the information available, the estimate of fee for the above services
ranges from $5,000 to $10,000.
C. We will not exceed $10,000 without prior written approval from the City.
Schedule
HNTB will provide the services noted above up receipt of this signed document.
Except to the extent modified herein, all terms and conditions of the Agreement shall continue
in full force and effect.
City of Jeffersonville
(Owner)
Signature: »76.4 64Z Date: /1
Prepared by: City of Jeffersonville
HNTB Corporation Supplemental Agreement, Number Three
19 November 2012 Page 1 of 1
SUPPLEMENTAL AGREEMENT NUMBER THREE
ATTACHMENT A - 3
ADDITIONAL SERVICES
Scope of Services
HNTB has been asked to perform the following tasks, beyond the original scope defined
in Supplemental Agreement Number 3, Attachment A:
a. Attendance at a pre- construction meeting by two staff members.
b. Provide written responses, answering phone calls, or answering e -mails to pre -
construction questions by the selected Contractor prior to Contractor Notice to
Proceed.
c. Provide written responses to Requests for Information (RFI) from the Contractor
after Contractor Notice to Proceed.
d. Site visits by HNTB staff to observe unforeseen conditions and /or unique
construction issues. Effort will be limited to offering recommendations to the
Project Construction Inspection Engineer versus creating detailed analysis or
plan revisions.
e. Review of electrical shop drawings.
HNTB services do not include design or plan revisions needed to reduce contract cost to
meet Contractor bid estimates, value- engineering proposals by the Contractor, INDOT, or
Client, or changes in unanticipated conditions beyond HNTB's control or responsibility.
Estimate of Fee
A. HNTB will be reimbursed for the work defined in the scope above according to
the billing rates listed under Supplemental Agreement Number 3, Attachment C,
Section 1.b.
B. Based upon the information available, the estimate of fee for the above services
ranges from $10,000 to $25,000.
C. We will not exceed $25,000 without prior written approval from the City.
Schedule
HNTB will provide the services noted above up receipt of this signed document.
Except to the extent modified herein, all terms and conditions of the Agreement shall continue
in full force and effect.
City of Jeffersonville
(Owner) .
Signature: `. l „,e Date: /(--
Prepared by: City of Jeffersonville
HNTB Corporation Supplemental Agreement, Number Three
19 November 2012 Page 1 of 1