HomeMy WebLinkAboutPromedia 2012 PROMEDIA
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P.R. and Social Media Quotation
Promote Positive Messages
Presented To:
Mayor Mike Moore
& Les Merkley, City Attorney
November 7, 2012
Presented by: by Dan Williamson
Email: dan @promediagroup.com
Phone: (812) 948 -5844
Fax: (866) 350 -4452
All Information Contained in This Quotation is Confidential and solely for use by for the City of Jeffersonville. The
City of Jeffersonville will not disclosed details contained within to any other party without prior consent of
ProMedia Group.
PROMEDIA
G R O U P
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Project Description: Promote Positive Messages
PROJECT DESCRIPTION
ProMedia Group will promote positive messages regarding the City of Jeffersonville via existing
internal communication channels, local and social media as follows on a monthly and quarterly
basis.
1. Monthly Video News Release: Monthly Video News Releases (VNR's) will be produced
and broadcasted via City's website, Facebook and YouTube Channel. The VNR's will be
approximately 3 minutes in length and will be produced utilizing animated graphics,
photos and video footage. Each video will feature various topics including; Current
Events, News Stories, Department Spotlights, and Mayor's Message. Each segment
highlighting topics that support and reinforce positive occurrences in The City (business,
redevelopment, community, events, tourism) etc. We will utilize a professional voice -
over talent that will host the VNR off - camera. Video interviews with be conducted and
edited into the finished program. The program's visual content will primarily consist of
photos and video clips provided by the City. Investment: $1,750.00 per month
2. Social Media Campaign: ProMedia Group will maintain The City's Facebook page and
twitter feed. We will provide copywriting, photography and project management for
daily /weekly updates that will promote events, news and happening within the City of
Jeffersonville. The social network will be monitored at all times insuring the City is
represented in the best possible way. Investment: $1,500.00 per month
3. Website Management: www.cityofieff.net will be managed by ProMedia Group. We
will provide copywriting, photography and project management to complete written
news stories that will be uploaded to the City's website. Special events, News Stories,
City Initiatives and Mayor's comments will be updated on a regular basis.
Investment: $750.00 per month
4. Quarterly Newsletter: ProMedia Group will produce for the City a Quarterly Newsletter.
Creative concepts, Copywriting, Design and project management will be provided to
complete written news stories that will be provided to the City for
layout /printing /mailing by the City's preferred vendor. The City's preferred vendor will
provide a pdf of the completed layout that ProMedia Group will upload to City's
I II website. (printing not included within this quote) Investment: $2,400.00 (per qtr.)
Total Investment: $4,800.00 per month
All Information Contained in This Quotation is Confidential and solely for use by for the City of Jeffersonville. The
City of Jeffersonville will not disclosed details contained within to any other party without prior consent of
ProMedia Group.
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PROMEDIA
GROUP
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Project Description: Promote Positive Messages
PROFESSIONAL MEDIA SERVICES
ProMedia Group will provide the following services:
1 • On -going Consultation, Project Management, Post - meeting
Reporting
1 • Research and emulation of Best Practices
• Archiving of messages, videos, pictures, for retrieval and future use
I • Creative approach
• Copywriting, script development and editing
• In- Studio video production with on- camera talent
I • Audio interviews via telephone for feature in VNR's
• Professional talent fees for narration
1 • Graphic development
• Digital post production and editing
I • Digital conversion for web /social media deployment
• News Updates uploaded to website, Facebook page, twitter feed and
packaged for display at conferences and events
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A ll Information Contained in This Quotation is Confidential and solely for use by for the City of Jeffersonville. The
City of Jeffersonville will not disclosed details contained within to any other party without prior consent of
ProMedia Group.
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PROMEDIA
GROUP
Project Description: Promote Positive Messages
AGREEMENT
Upon acceptance, we kindly request payment in the following increments:
• Payment of monthly invoices shall be rendered each month in accordance with
the claims process of The City of Jeffersonville.
• Estimate based on a one -year commitment effective the first day of the month
following date of City of Jeffersonville's signature.
ProMedia Group, LLC is authorized to execute the Project as proposed.
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Dan Williamson, ProMedia Group, LLC
Date: _ November 7, 2012
TERM /PAYMENT:
• City agrees to engage ProMedia Group, LLC to a) produce, write, edit and
maintain monthly video news releases to display on City's website; b)
provide monthly Facebook updates and c) to write articles, collect
existing photos and existing graphics for City's quarterly magazine
Jeffersonville, Our City for the initial term of 12 months/ 1 year.
w • City shall pay monthly invoices in the amount of $4,800.00 per the above
term.
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A ll Information Contained in This Quotation is Confidential and solely for use by for the City of Jeffersonville. The
City of Jeffersonville will not disclosed details contained within to any other party without prior consent of
ProMedia Group.
PROME DIA
GROUP
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` General Terms & Conditions
1. Client Cooperation:
Client represents that its Authorized Representative has authority to act on behalf of
Client, including but not limited to, to accept /approve any completed Workflow Stage
services, issue change orders, and sign other writings with respect to Project. Client
may change its Authorized Representative at any time upon written notice to
ProMedia Group, LLC. Client agrees to fully and promptly cooperate with ProMedia
Group, LLC in connection with its services hereunder by making Client's Authorized
Representative available to assist ProMedia Group, LLC by, among other things,
reviewing and accepting /approving completed Workflow Stages, and otherwise
pursuant to Agreement upon ProMedia Group, LLC's reasonable request.
2. Approvals:
Client's Authorized Representative will be required to approve or suggest revisions
during the Project. After being given materials for approval, Authorized
Representative will be notified and thereafter, will have 10 days to make revisions in
writing and submit same to ProMedia Group, LLC or sign -off indicating Client's
acceptance thereof. If Client makes no revisions during these revision periods or fails
to timely sign -off, ProMedia Group, LLC may deem all services rendered in
connection with then completed Workflow Stage to meet Client's satisfaction and to
have been approved and ProMedia Group, LLC may then proceed to next Workflow
Stage.
3. Invoices:
Contractor will submit a quote to be signed. Upon acceptance of the quote, an initial
deposit invoice and incremental invoices for all services performed will be submitted
to the Client. Payment for these invoices is due on receipt.
4. Indemnification:
Client agrees to indemnify and hereby holds harmless ProMedia Group, LLC and its
agents, employees and Subcontractors from and against any and all losses,
expenses, claims, liabilities and damages (whether consequential, incidental, or
otherwise) resulting from the use or reproduction of Client Materials /Media furnished
by Client hereunder or Client's breach of Agreement.
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All Information Contained in This Quotation is Confidential and solely for use by for the City of Jeffersonville. The
City of Jeffersonville will not disclosed details contained within to any other party without prior consent of
ProMedia Group.
PROME DIA
GROUP
General Terms & Conditions, cont...
1 5. Liability:
ProMedia Group, LLC warrants to Client that the material, analysis, data, programs
and services to be rendered hereunder will be of the quality designated and will be
performed by qualified personnel. ProMedia Group, LLC makes no other warranties,
where written, oral or implied, including without limitation warranty of fitness for
purpose or merchantability. In no event shall ProMedia Group, LLC be liable for
indirect, incidental, special or consequential damages, whether or not the possibility
of such damages has been disclosed to ProMedia Group, LLC in advance or could
have been reasonably foreseen. ProMedia Group, LLC's liability for Client's actual
damages will be limited to the actual amount paid by Client for the aforementioned
services. This limitation shall apply regardless of the form of the action, whether
such liability arises from a claim based on contract warranty, tort or otherwise,
including negligence. This limitation does not include liability due to claim by Client
for bodily injury, damage to real
property or damage to tangible personal property for which ProMedia Group, LLC was
found legally liable.
6. Nondisclosure of Confidential Information:
ProMedia Group, LLC acknowledges and agrees that, in rendering services
hereunder, it may be given access to information about Client, its products and
services, methods of manufacture and methods of doing business, as well as
customer identifications, internal business information and other information about
Client's business. To the extent that Client designates such information as
confidential, ProMedia Group, LLC agrees to take reasonable precautions to maintain
this information in confidence and not to disclose it except to those under its control
and who have the need to know such information.
7. Cancellation of Project:
If at any point Client wishes to cancel Project, all work to date becomes billable at
current rates. Client will be invoiced for work complete, due in 30 days. No source
materials will be transmitted to Client before full payment of fees.
8. Disputes:
Any dispute that arises between the parties with respect to the performance of this
Agreement and subsequent Proposals shall be submitted to binding arbitration by a
mutually agreed upon arbitration program, to be determined and resolved by said
arbitrator under its rules and procedures the parties hereby agree to share equally in
the costs of said arbitration. Arbitration will be undertaken and concluded within 15
days of commencement.
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All Information Contained in This Quotation is Confidential and solely for use by for the City of Jeffersonville. The
City of Jeffersonville will not disclosed details contained within to any other party without prior consent of
ProMedia Group.