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HomeMy WebLinkAboutPromedia 2012 PROMEDIA GROUP V ir Ilk fa ..000.1.010ftwor 4 r e 4***A P.R. and Social Media Quotation Promote Positive Messages Presented To: Mayor Mike Moore & Les Merkley, City Attorney November 7, 2012 Presented by: by Dan Williamson Email: dan @promediagroup.com Phone: (812) 948 -5844 Fax: (866) 350 -4452 All Information Contained in This Quotation is Confidential and solely for use by for the City of Jeffersonville. The City of Jeffersonville will not disclosed details contained within to any other party without prior consent of ProMedia Group. PROMEDIA G R O U P 5 , 4 ' 0 4 1 Project Description: Promote Positive Messages PROJECT DESCRIPTION ProMedia Group will promote positive messages regarding the City of Jeffersonville via existing internal communication channels, local and social media as follows on a monthly and quarterly basis. 1. Monthly Video News Release: Monthly Video News Releases (VNR's) will be produced and broadcasted via City's website, Facebook and YouTube Channel. The VNR's will be approximately 3 minutes in length and will be produced utilizing animated graphics, photos and video footage. Each video will feature various topics including; Current Events, News Stories, Department Spotlights, and Mayor's Message. Each segment highlighting topics that support and reinforce positive occurrences in The City (business, redevelopment, community, events, tourism) etc. We will utilize a professional voice - over talent that will host the VNR off - camera. Video interviews with be conducted and edited into the finished program. The program's visual content will primarily consist of photos and video clips provided by the City. Investment: $1,750.00 per month 2. Social Media Campaign: ProMedia Group will maintain The City's Facebook page and twitter feed. We will provide copywriting, photography and project management for daily /weekly updates that will promote events, news and happening within the City of Jeffersonville. The social network will be monitored at all times insuring the City is represented in the best possible way. Investment: $1,500.00 per month 3. Website Management: www.cityofieff.net will be managed by ProMedia Group. We will provide copywriting, photography and project management to complete written news stories that will be uploaded to the City's website. Special events, News Stories, City Initiatives and Mayor's comments will be updated on a regular basis. Investment: $750.00 per month 4. Quarterly Newsletter: ProMedia Group will produce for the City a Quarterly Newsletter. Creative concepts, Copywriting, Design and project management will be provided to complete written news stories that will be provided to the City for layout /printing /mailing by the City's preferred vendor. The City's preferred vendor will provide a pdf of the completed layout that ProMedia Group will upload to City's I II website. (printing not included within this quote) Investment: $2,400.00 (per qtr.) Total Investment: $4,800.00 per month All Information Contained in This Quotation is Confidential and solely for use by for the City of Jeffersonville. The City of Jeffersonville will not disclosed details contained within to any other party without prior consent of ProMedia Group. I ® PROMEDIA GROUP J% I -FRaOa Project Description: Promote Positive Messages PROFESSIONAL MEDIA SERVICES ProMedia Group will provide the following services: 1 • On -going Consultation, Project Management, Post - meeting Reporting 1 • Research and emulation of Best Practices • Archiving of messages, videos, pictures, for retrieval and future use I • Creative approach • Copywriting, script development and editing • In- Studio video production with on- camera talent I • Audio interviews via telephone for feature in VNR's • Professional talent fees for narration 1 • Graphic development • Digital post production and editing I • Digital conversion for web /social media deployment • News Updates uploaded to website, Facebook page, twitter feed and packaged for display at conferences and events 1 1 1 1 1 II 1 A ll Information Contained in This Quotation is Confidential and solely for use by for the City of Jeffersonville. The City of Jeffersonville will not disclosed details contained within to any other party without prior consent of ProMedia Group. I 0 PROMEDIA GROUP Project Description: Promote Positive Messages AGREEMENT Upon acceptance, we kindly request payment in the following increments: • Payment of monthly invoices shall be rendered each month in accordance with the claims process of The City of Jeffersonville. • Estimate based on a one -year commitment effective the first day of the month following date of City of Jeffersonville's signature. ProMedia Group, LLC is authorized to execute the Project as proposed. Les Merkle City of Jeffe ille ,,Air ` Az a tv0 44:,, k A 9)64.r° v, v S �c.� of Q le Qorx.s dt 9 (Al. Date: \ \ � Viu-L,i . 2 Dan Williamson, ProMedia Group, LLC Date: _ November 7, 2012 TERM /PAYMENT: • City agrees to engage ProMedia Group, LLC to a) produce, write, edit and maintain monthly video news releases to display on City's website; b) provide monthly Facebook updates and c) to write articles, collect existing photos and existing graphics for City's quarterly magazine Jeffersonville, Our City for the initial term of 12 months/ 1 year. w • City shall pay monthly invoices in the amount of $4,800.00 per the above term. 1 A ll Information Contained in This Quotation is Confidential and solely for use by for the City of Jeffersonville. The City of Jeffersonville will not disclosed details contained within to any other party without prior consent of ProMedia Group. PROME DIA GROUP z, 6 ; ` General Terms & Conditions 1. Client Cooperation: Client represents that its Authorized Representative has authority to act on behalf of Client, including but not limited to, to accept /approve any completed Workflow Stage services, issue change orders, and sign other writings with respect to Project. Client may change its Authorized Representative at any time upon written notice to ProMedia Group, LLC. Client agrees to fully and promptly cooperate with ProMedia Group, LLC in connection with its services hereunder by making Client's Authorized Representative available to assist ProMedia Group, LLC by, among other things, reviewing and accepting /approving completed Workflow Stages, and otherwise pursuant to Agreement upon ProMedia Group, LLC's reasonable request. 2. Approvals: Client's Authorized Representative will be required to approve or suggest revisions during the Project. After being given materials for approval, Authorized Representative will be notified and thereafter, will have 10 days to make revisions in writing and submit same to ProMedia Group, LLC or sign -off indicating Client's acceptance thereof. If Client makes no revisions during these revision periods or fails to timely sign -off, ProMedia Group, LLC may deem all services rendered in connection with then completed Workflow Stage to meet Client's satisfaction and to have been approved and ProMedia Group, LLC may then proceed to next Workflow Stage. 3. Invoices: Contractor will submit a quote to be signed. Upon acceptance of the quote, an initial deposit invoice and incremental invoices for all services performed will be submitted to the Client. Payment for these invoices is due on receipt. 4. Indemnification: Client agrees to indemnify and hereby holds harmless ProMedia Group, LLC and its agents, employees and Subcontractors from and against any and all losses, expenses, claims, liabilities and damages (whether consequential, incidental, or otherwise) resulting from the use or reproduction of Client Materials /Media furnished by Client hereunder or Client's breach of Agreement. 1 1 1 All Information Contained in This Quotation is Confidential and solely for use by for the City of Jeffersonville. The City of Jeffersonville will not disclosed details contained within to any other party without prior consent of ProMedia Group. PROME DIA GROUP General Terms & Conditions, cont... 1 5. Liability: ProMedia Group, LLC warrants to Client that the material, analysis, data, programs and services to be rendered hereunder will be of the quality designated and will be performed by qualified personnel. ProMedia Group, LLC makes no other warranties, where written, oral or implied, including without limitation warranty of fitness for purpose or merchantability. In no event shall ProMedia Group, LLC be liable for indirect, incidental, special or consequential damages, whether or not the possibility of such damages has been disclosed to ProMedia Group, LLC in advance or could have been reasonably foreseen. ProMedia Group, LLC's liability for Client's actual damages will be limited to the actual amount paid by Client for the aforementioned services. This limitation shall apply regardless of the form of the action, whether such liability arises from a claim based on contract warranty, tort or otherwise, including negligence. This limitation does not include liability due to claim by Client for bodily injury, damage to real property or damage to tangible personal property for which ProMedia Group, LLC was found legally liable. 6. Nondisclosure of Confidential Information: ProMedia Group, LLC acknowledges and agrees that, in rendering services hereunder, it may be given access to information about Client, its products and services, methods of manufacture and methods of doing business, as well as customer identifications, internal business information and other information about Client's business. To the extent that Client designates such information as confidential, ProMedia Group, LLC agrees to take reasonable precautions to maintain this information in confidence and not to disclose it except to those under its control and who have the need to know such information. 7. Cancellation of Project: If at any point Client wishes to cancel Project, all work to date becomes billable at current rates. Client will be invoiced for work complete, due in 30 days. No source materials will be transmitted to Client before full payment of fees. 8. Disputes: Any dispute that arises between the parties with respect to the performance of this Agreement and subsequent Proposals shall be submitted to binding arbitration by a mutually agreed upon arbitration program, to be determined and resolved by said arbitrator under its rules and procedures the parties hereby agree to share equally in the costs of said arbitration. Arbitration will be undertaken and concluded within 15 days of commencement. 1 All Information Contained in This Quotation is Confidential and solely for use by for the City of Jeffersonville. The City of Jeffersonville will not disclosed details contained within to any other party without prior consent of ProMedia Group.