HomeMy WebLinkAbout10-18-12 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF OCTOBER 18, 2012
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, October 18, 2012 at 3:00 P.M in the City Hall Mayor's Conference
Room. Mayor Mike Moore called the meeting to order at 3:00 P.M. Board Members
present are Mike Moore, Dale Orem, and Bill Saegesser. Also present are Board
Attorney Scott Lewis, Utility Director Len Ashack, Assistant Utility Director Lori Kearney,
Controller Monica Harmon, Accountant Dennis Kestler, Jorge Lanz representing Jacobi,
Toombs, and Lanz, Lenin Kasthuri and Dave Campbell representing Bernardin,
Lochmueller & Associates, Inc., Jarvis Joiner representing Structure Point, and
Secretary Barbara Hollis.
Board Member Saegesser made the motion to approve the agenda as
presented, second by Board Member Orem, passing on a vote of 3 -0.
The minutes of October 11, 2012 were presented for approval. Board Member
Saegesser made the motion to approve the minutes as presented, second by Board
Member Orem, passing on a vote of 3 -0.
Controller Harmon presented the claim lists for approval. Board Member Orem
made the motion to approve the Operating (606) claim list in the amount of
$147,957.08, second by Board Member Saegesser, passing on a vote of 3 -0. Board
Member Saegesser made the motion to approve the 05 Sewer Construction (614) claim
list in the amount of $6,250.00, second by Board Member Orem, passing on a vote of
3 -0. Board Member Orem made the motion to approve the 2010 Series B BAB (615)
claim list in the amount of $32,862.53, second by Board Member Saegesser, passing on
a vote of 3 -0. Board Member Saegesser made the motion to approve the 2009 SRF
(616) claim list in the amount of $210.00, second by Board Member Orem, passing on
a vote of 3 -0. Board Member Saegesser made the motion to approve the 2011 A SRF
(624) claim list in the amount of $32,849.00, second by Board Member Orem, passing
on a vote of 3 -0. Board Member Saegesser made the motion to approve the 2011 C
SRF claim list in the amount of $57,362.00, second by Board Member Orem, passing
on a vote of 3 -0.
Director Ashack has researched the last meeting questions of fading, delivery
time, ability to install plaques or marker, etc, regarding the Tenth Street Pump Station
Wall Design. There is a dealer in Louisville where the product can be seen. Mayor
Moore explained his vision for the signage. He is concerned about the length of
"JEFFERSONVILLE....Home of Champions ". More than 8 feet is necessary, suggesting
something different for the front section of 20 feet. Mayor Moore appreciates the
answers to the questions.
Director Ashack next reviewed a brochure he presented regarding the in -line
check valve proposal (TideFlex Checkmate Check Valve), saying this is the most
reasonable solution to the problem. He is waiting for verification and will bring this back
in November.
Page 2, 2012 2
Following much discussion regarding the November meeting dates, it was
decided to hold the meetings as scheduled on the first and third Thursdays (November
1 and 15).
Jorge Lanz reviewed the counteroffer previously approved. He gave a big
picture of the project, saying the total for all proposals is $35,045. The appraisal total is
$30,750. At the conclusion of all discussion, Board Member Saegesser made the
motion to authorize JTL to offer $13,000 for the property, second by Board Member
Orem, passing on a vote of 3 -0.
Jorge Lanz next gave an update on projects. Bids will be opened in the next
couple of weeks. Mayor Moore asked about the retention pond that was approved in
2010. Jorge Lanz reviewed the history of this project. Attorney Scott Lewis noted that
approval of plans and funding are different. The plans were approved, the funding was
not. There has been a concern for contamination. Director Ashack noted that Sewer
funds paid for the 7th and Ohio project and the Drainage Board reimbursed the Sewer
funds for the Drainage part. He also reviewed the earlier history and the improvements
made.
Director Ashack informed the Board the Tenth Street Pump Station change order
has been approved by Jack Fisher. He then noted the DWWTP Expansion is moving
along faster now. It should be done before Thanksgiving.
Lenin Kashturi presented and reviewed pictures of the NWWTP project progress.
SRF has approved change order #3 for this project. Change order #4 will be presented
at the next meeting. Director Ashack invited all to go to this site. Director Ashack will be
attending a meeting with River Ridge tomorrow. Mayor Moore asked to verify there will
be no entrance to River Ridge through Crystal Springs. Director Ashack said there will
be no entrance done by the City, there may be by INDOT. Jorge Lanz noted the
entrance to the High Meadow Pump Station will be changed. Director Ashack said he
had a meeting with Red Wing regarding the DNR and Fish and Wildlife letter. He is
working on a response.
Attorney Lewis is coordinating the T &L issue.
Richard Crum, owner of property in the 4700 block of Hamburg Pike appeared
before the Board with questions regarding the Meadows project. His fence is down for
the project and he needs to get it back up. Attorney Lewis explained this project is in
litigation and this will not be known until the conference. Richard Crum would like to
have his fence up for the winter. Board Member Saegesser noted the completion date
has passed. Richard Crum then asked about an agreement from many years back that
he would receive five tap -ins at no cost as he donated the property for a line run through
his property. Attorney Lewis will review the letter of agreement.
There being no further business to come before the Board, Board Member
Saegesser made the motion to adjourn at 3:45 P.M., second by Board Member Orem,
passing on a vote of 3 -0.
October 18, 2012 3
Mike M.ire, Mayor
Dale Orem, Board Member
11 1) 4 et/JLS30/
Bill Saegesser, Bo ember
A EST:
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Barbara Hollis, Secretary