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HomeMy WebLinkAboutPolice HQ T. 25 September 2012 The Honorable Mike Moore Mayor City of Jeffersonville 500 Quartermaster Court Jeffersonville, Indiana 47130 Ref: City of Jeffersonville - Police Headquarters Additional Service Fees TEG Project #JEFF.038 Dear Mayor Moore, Based on our meeting with Rob Waiz and you on Friday August 31, 2012, TEG is moving forward with various strategies of alternates and scope reductions to keep the project moving forward with the goal of bringing the project in at the original budget of $6,777,372. The need to lower the cost of the facility was based on a cost estimate done from the 50% construction documents by an independent cost estimator Robert Pass and Associates. Prior to the meeting on August 31 we met with the police staff and agreed to Value Engineering scope items to bring the estimated cost in line with your proposed construction budget. These measures alone could not bring the construction cost of the project within your budget. Therefore it became necessary for us to introduce a series of add alternates which we believe will bring the base bid in at a cost within your budget. The process of add alternates is a standard strategy to help ensure the construction project base bid will be within budget and provide you with flexibility in the event the project base bid is over budget. However, the add alternates' design and construction document process require extra effort and time and put the design team in a situation of producing two design and two sets of documents. We feel as if the ultimate decision to proceed is a very good decision because without Value Engineering and add alternates the City would face delays to re design and re bid the project. We are requesting additional service fee in the amount of Thirty Seven Thousand Five Hundred Dollars ($37,500) that fee represents approximate 1.25% of the estimated cost of the Value Engineering work and the add alternates. Sincerely, ,A Greg Edwards, AIA, Senior Associate — Architecture The Estopinal Group LLC cc: Wayne Estopinal, File • The Estopinal Group LLC • 903 Spring Street, Jeffersonville, Indiana 47130 • 812.282.3700 www.teg123.com Document G801 TM - 2007 Notification of Amendment to the Professional Services Agreement TO: Honorable Mike Moore Mayor City of Jeffersonville Notification Number: 001 (Owner or Owner's representative) In accordance with the Agreement dated: 20 April 2012 BETWEEN the Owner: (Name and address) City of Jeffersonville 500 Quartermaster Court Jeffersonville, Indiana 48130 and the Architect: (Name and address) The Estopinal Group LLC 903 Spring Street Jeffersonville, Indiana 47130 for the Project: (Name and address) Jeffersonville Police Headquarters Notification is made of the need to proceed with Additional Services as follows: AIA B101 - Section 4.3.1.1 - Value Engineer Services AIA B101 - Section 4.3.1.6 - Addition of Ten (10) Add Alternates The following adjustments shall be made to compensation and time. (Insert provisions in accordance with the Agreement, or as otherwise agreed by the parties.) Compensation: $37,500.00 (Thirty Seven Thousand Five Hundred Dollars and No Cents) Time: 100% Construction Documents - October 29, 2012 - This is an increase of 18 calendar days. } AIA Document G801 TM" — 2007 (formerly G605T"" — 2000). Copyright © 2000 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA Document, x` or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 09:54:44 on 09/28/2012 under Order No.8006605075_1 which expires on 10/23/2013, and is not for resale. User Notes: (860973160) 1 # ., Prompt written notice to the Architect from the Owner is required to discontinue the described service. i, SUBMITTED BY: e c -kui,....„,-,i, (Signa re) Greg Edwards, AIA Project Architect The Estopinal Group LLC (Printed name and title) `k 214, ' k 2 (Date) 1 , I 6 1 { f i 7 I 4 y g Y t 2 kk H 4 i f i ` t k t i L . AIA Document G801 TM - 2007 (formerly G605T"" — 2000). Copyright © 2000 and 2007 by The American Institute of Architects. All rights reserved. WARNING: I This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA Document, 2 '• or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 09:54:44 on 09/28/2012 under Order No.8006605075_1 which expires on 10/23/2013, and is not for resale. 1'! User Notes: (860973160) ! t Jeffersonville Police Headquarters k JEFF.038 I bi Clarification of Additional Services. Sheets affected by Alternates and Value Engineering Items. Civil C2 — Site Layout Plan • Revise layout and dimensioning, removing maintenance high bay area and adding sidewalk. • Revise layout and dimensioning, removing shell area on the northeast section and adding landscaping. C3 — Site Grading Plan • Revise grading and grading plan for the deletion of add alternate structures. C4.1 — Site Utility Plan • Revise layout and dimensioning, removing maintenance high bay area and adding sidewalk. • Revise layout and dimensioning, removing shell area on the northeast section and adding landscaping. C4.2 — Storm Structure Details & Pip e Schedule. • Recalculate pipe sizes per pipe layout and additions. i • Revise Storm Structure schedule and add new storm structure details. • Revise Pipe Schedule for the additional storm pipe. CX.1 — CX.4 — Site Cross Section Sheets • Revise Cross sections per grading plan revisions. Architectural i A0.1 4 • Revise architectural site plan remove benches and planters A1.1 i • A second Life Safety Plan A1.1 Alt to be produced to show the building will be in code compliance with or without the alternates. • Occupancy, exiting and allowable areas calculation all need to be revised for both options. A3.1 x f • A second Dimension Plan A3.1 Alt to be added. • A3.1 to be re- dimensioned. • Keynotes to be revised. • Structural grid to be revised x x • Floor plan revisions were needed to address spaces which now have no interior access.' • These revisions cause the need to make dimension revisions outside of the alternates' limit of 5 work. • Revised wall types for reduction of ceramic wall tile. • Access control to be revised. • Frames and doors to be revised from interior to exterior types. • New wall section to be added. • All information from the A4.1 Architectural Plans to be incorporated into the Dimension Plans. £` • Develop keynote for revisions to base bid work where work needs to be deleted to accommodate add alternates. • Revised plan to reduce length of high bay area. • Revised plan for bearing wall along grids D and F. z h Jeffersonville Police Headquarters JEFF.038 I bi Clarification of Additional Services Page -2- A4.1 • Revise plan to reduce length of high bay area. • Revise plan to reduce casework. • Revise plan to reduce walk -in. • Revise plan to provide additional space for Mechanical which moves out of high bay area A5.1 • A second Reflected Ceiling Plan A5.1 Alt to be added. • Details to be revised from interior to exterior. • Develop keynote for revision to base bid work where work needs to be deleted to accommodate add alternates. • Revise ceiling layout in lobby for changes to ceiling system. • Revise plan to reduce length of High Bay area A5.2 { • Revise ceiling details for ceiling system change in lobby. A6.1 • A second Roof Plan A6.1 Alt to be added. • Roof drainage to be revised. • Mechanical unit location to be revised. • Mechanical unit screening to be revised. • Roof hatch location to be revised. • Develop keynote for revision to base bid work where work needs to be deleted to accommodate add alternates. • Revised plan to reduce length of High Bay area 1 A6.2 • Revised roof details to remove cover board from roofing system. A8.1 • A second Building Elevation A8.1 Alt to be added. • Keynotes to be revised. • Doors to be revised. • Elevation to be revised to coordinate with floor plan revisions. • Section markers to be revised. • Revised elevations to match reduced length of high bay area • Revised elevations to match sections reduce height of high bay area A9.1 • Wall sections needed to be revised from interior to exterior. • New wall section to be added. • Revised sections for metal panel change. • Revised section to remove cover board from roofing system. • Revised wall sections to reduce height of high bay area A10.1 • Add plan details 12 and 13 A11.1 • Revised Interior elevation for reduce casework. Jeffersonville Police Headquarters bi JEFF.038 Clarification of Additional Services Page -3- A14.1 • A second Opening Schedule for add alternate doors • Revised Opening Schedule for base bid • Coordinate revision for door and details which change from exterior to interior ID1.1 • Add second Floor Pattern ID1.1 Alt entire facility change to accommodate different tile size • Create second sample board for revised color of VCT ID1.2 • Create second color legend for change in VCT products • Create second color schedule for Change in VCT products Structural S1.1 • Make dispatch room an Alternate.. • Make picnic canopy an Alternate. • Make service garage an Alternate. • Reconfigure armory room and other rooms and their foundations. S1.2 • Revise foundations for armory room. S1.3 • Revise foundations for Alternates listed above for S1.1 S1.4 & S1.5 • Sheets added to show alternate foundation details for items listed in S1.1 S1.6 • Sheet added S1.6 due to Alternate; replacing S1.4. S2.1 and S2.2 • Revise all layouts due to Alternates. S3.1 • Revise roof framing plans to reflect Alternates. S3.2 • Screen wall and framing revise due to relocation of armory. S3.3 • Service garage alternate add to this sheet. S3.4 & S3.5 • Add sheets to show alternate framing details for items listed in S1.1 S4.1 through S7.1 • All details revise and re- coordinate with plans due to Alternates. Jeffersonville Police Headquarters JEFF.038 C L larification of Additional Services Page -4- Electrical: Sheet EU1.0: • Create separate drawing for parking canopy alternate. • Revise site lighting to include additional pole lighting fixtures, where parking canopy alternate was previously located. Sheet E3.1: Remove scope of work for high ba • p g bay garage alternate. • Remove scope of work for shell space alternate. • Revise lighting layout and associated branch circuitry. • Add exterior building mounted lighting. Sheet E3.2: • Add sheet for electrical scope of work for high bay garage alternate. k g • Add shell space alternate electrical scope of work. Sheet E4.1:' • Remove scope of work for high bay garage alternate. • Remove scope of work for shell space. • Revise lighting layout and associated branch circuitry. • Revise HVAC layout and associated branch circuitry. • Add exterior receptacles. Sheet E5.1: • Remove scope of work for high bay garage alternate. • Remove scope of work for shell space. • Revise voice /data layout. • Revise fire alarm layout. • Revise cable management layout. Mechanical: • Redesign of the geothermal, fire protection, and domestic water entry system and location. • Redesign of the mechanical outside air system and location. • Additional design of the plumbing systems due to the lack of garages. • Additional design of the fire protection systems due to the lack of garages. • Additional design to account for the alternates. k' S4