HomeMy WebLinkAboutOctober 1, 2012 COUNCIL PROCEEDING OF THE
COMMON COUNCIL OF THE CITY
OF JEFFERSONVILLE, INDIANA
OCTOBER 1, 2012
The Common Council of the City of Jeffersonville, Indiana met in regular session in Room 101, 500
Quartermaster Court, Jeffersonville, Indiana at 7:OOpm, on Monday, October 1, 2012.
Council President Ed Zastawny, with Vicki Conlin, City Clerk, called the meeting to order at 7:05pm.
Council President Ed Zastawny welcomed all in attendance, asking those in attendance to stand as
Councilperson Matt Owen gave the invocation. Council President Zastawny then led all those present in
the Pledge of Allegiance to the Flag.
The roll call and those present were Councilperson Smith, Councilperson Pane Council Vice President
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Sellers, Councilperson Gill, Councilperson Glover, Councilperson Julius, Councilperson President
Zastawny, Councilperson Owen, and Councilperson Samuel.
APPROVAL OF THE AGENDA:
Councilperson Gill made a motion to APPROVE the Agenda, with Council Vice President Sellers
seconding, PASSING on a vote of 9 -0.
MINUTES TO BE APPROVED:
Minutes from the Council Workshop, September 17, 2012: Councilperson Gill made a motion to
APPROVE the minutes from the Council Workshop, with Councilperson Owen seconding, PASSING on a
vote of 9 -0.
Minutes from the Council Regular Proceedings, September 17, 2012: Councilperson Gill made a motion
to APPROVE the minutes from the Council Regular Proceedings, with Councilperson Owen seconding,
PASSING on a vote of 9 -0.
CLAIMS TO BE APPROVED:
Parks Claims: Controller Monica Harmon presented the Parks Claims list in the amount of $91,832.86
requesting approval from the council. Councilperson Dennis Julius made an inquiry on the status of the
budget for the Anchors Away expenses are program held on the River Stage. Mrs. Harmon stated that ex
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taken out of Gaming and she will discuss this further with Special Events Coordinator Sara Schutz.
Council President Ed Zastawny made a motion to APPROVE the Parks Claims in the amount of
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$91,832.86, with Councilperson Owen seconding, PASSING on a vote of 9 -0.
General Claims:
Controller Harmon presented the General claims list in the amount of $1,365,505.13 to the council for
approval with the following changes: the Police Department requests the posting code be changed for
the purchase of equipment and accessories to Police N/R fund 366006400. The Police Department also
requests that two claims removed from LOIT at the previous council meeting be paid out of the Police
N /R. They are $5,583.20 to CMS Uniforms from fund 321006368, and $1,163.21 to A2° from fund
366006400. The total amount to be approved in General Claims is $1,372,251.54. Councilperson Gill
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I made a motion to APPROVE the General Claims as amended in the amount of $1,372,251.54, with
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Councilperson Glover seconding, PASSING on a vote of 9 -0.
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TIF Claims: Controller Harmon presented the TIF claims to the council for approval in the amount of
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$270,041.50, with no changes. Councilperson Julius made a motion to APPROVE the TIF claims in the
amount of $270,041.50, with Council Vice President Sellers seconding, PASSING on a vote of 9 -0.
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MAYOR REPORT:
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None at this time
REPORT OF THE CLERK:
City Clerk Vicki Conlin, reported to the council the Clerk's Office Proposal for the BIS Digital DCR
Recording System and the cost of $5,996.70 to implement for the Council and Parks Authority with 2013
expanding the system for meetings on an implementation schedule. Presently Clerk's budget has
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aroun 14 000 in Stationary and Printing and to transferring
$ y g the $5,996.70 to Computer Equipment line
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item. Clerk Conlin will bring before the Council at the next meeting an Ordinance to Transfer.
Councilperson Smith made the motion to APPROVE the amount of $5,996.70 to come out of the Clerk's
current fund, seconded by Councilperson Owen, passing on a vote of 9 -0.
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Clerk Conlin spoke in regards to the information provided by Chief Deputy Burress regarding the Verizon
Bill. Ms. Burress presently is creating a spreadsheet with each department cell phones and claims made
to determine where "snowball" amount derived from
Clerk Conlin brought to the attention of the Council an invoice the Clerk's Office received today from i
I Department of Finance in the amount of $4,000.00 for Indiana Landmarks Foundation.
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1 DEPARTMENT HEAD REPORTS:
1 None at this time
Council President Zastawny asked the council if they would like to invite department heads to future
council meetings. Everyone agreed that they would like to do so, and after discussion, it was decided to
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invite the Department of Redevelopment to the next council meeting on October 15, 2012. City Clerk
Conlin offered to send an email of invitation on Council President Zastawny behalf.
1 A. UNFINISHED BUSINESS: t
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1.) Scott Lewis — 2012 -OR -37 An Ordinance of Additional Appropriation of LOIT - Public Safety Funds
Council Attorney Lewis requested approval of 2012 -OR -37 on a third and final Reading stating that the
additional appropriation is to pay for the attorney fees for the fire and police contract negotiations. 1
Councilperson Owen made a motion to PASS 2012 -OR -37 on THIRD READING, seconded by Council Vice
President Sellers, PASSING on a vote of 9 -1.
2.) Scott Lewis — 2012 -OR -38 An Ordinance authorizing the issuance and sale of bonds for the City for
the purpose of providing funds to be applied on the cost of park improvements at Vissing Park, other
matters connected therewith, including the issuance of notes in anticipation of bonds, together with
the incidental expenses in connection therewith and on account of the issuance of bonds and bond
anticipation notes therefore:
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Council Attorney Mr. Lewis requested approval of 2012 -OR -38 on the third and final reading requesting
a change to the original ordinance by amending the amount from $3,500,000 to $4,000,000 to insure
coverage of all expenses. Councilperson Owen made a motion to APPROVE 2012 -OR -38 on THIRD
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READING amending the amount to $4,000,000, seconded by Councilperson Gill PASSING on a vote of 9-
0.
1 3.) Scott Lewis — 2012 -OR -39 Appropriation Ordinance ( "BANS "):
1 Council Attorney Mr. Lewis requested approval of 2012 -OR -39 on the third and final reading stating this
ordinance was the appropriation in conjunction with 2012 -OR -38 that passed at the amended amount
of $4,000,000. Mr. Lewis explained that ordinance 2012 -OR -39 will remain at $3,500,000 because that is
how it was advertised prior to the increase. An additional ordinance for $500,000 will be forthcoming.
Councilperson Julius made a motion to APPROVE 2012 -OR -39 on THIRD READING, seconded Council
Vice President Sellers, PASSING on a vote of 9 -0.
4.) Monica Harmon 2012- OR -44: An Ordinance Transferring Certain Funds within the Same
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Department: Controller Harmon presented 2012 -OR -44 requesting council approval. Mrs. Harmon
stated this ordinance is a transfer of funds within the Fire Department. The council had previously
questioned what contract services were charged in this budget line item and Mrs. Harmon reported
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services include: copier, janitorial, leased lawn treatments, shredding of documents, cable and alarm
systems. Councilperson Owen made a motion to PASS 2012 -OR -44 on THIRD READING, seconded
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Council Vice President Sellers, PASSING on a vote of 9 -0.
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j 5) Scott Lewis 2012 -OR -45 - An Ordinance of the City of Jeffersonville authorizing the issuance of
sewage works revenue bonds for the purpose of providing funds to pay the cost of certain additions,
extensions and improvements to the municipal sewage works of said City, providing for the
safeguarding of the interest of the owners of said bonds, other matters connected therewith,
including the issuance of notes in anticipation of bonds, and repealing ordinances inconsistent
I herewith: Council Attorney Mr. Lewis presented 2012 -OR -45 for second reading the amount of Bonds
not to exceed $50 million dollars and request the third reading be held at the October 15, 2012 meeting
as the bonds are set to close in November. Councilperson Samuel stated he remembered having a joint l`
r meeting publically to discuss the finance before final passing of the Ordinance set for October 29. Mr.
Lewis stated the date of October 29 is to last for the bonds to close, and the deadlines are set by SRF.
Councilperson Samuel asked the question if we are going to schedule a public meeting. Council
President Zastawny suggested scheduling the City Council meeting to start at 5:30 P.M. asked Mr. Lewis
to advertise the change in times.
Council Vice - President Sellers made the motion to PASS 2012 -OR 45 on SECOND READING, seconded by
Councilperson Julius, passing on a vote
B. NEW BUSINESS:
1) Mike Smith — 2012 -R -16 Resolution Referring Proposal To Amend Zoning Ordinance Pertaining to
Pain Management Establishments.
Councilperson Smith presented 2012 -R -16 pointed out on the resolution, attachment to the Resolutions
under Article Seven is I -2. City Attorney Merkley reported amendment of Zoning Codes starts at the
Planning Commission and presented to the Council with recommendations for Council for final approval,
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but statute does allow for the process to start with the City Council, which is the Resolution and
attached as EXHIBIT A is the Ordinance that will be presented to the Planning Commission.
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Councilperson Smith made the motion to PASS 2012 -R -16, seconded by Councilperson Owen, passing on
a vote of9 -0.
2) Mike Smith- 2012 -OR -46 An Ordinance Amending the Jeffersonville Zoning Code (2000- OR -61)
Regarding Location of Pain Management Clinics.
Councilperson Smith presented 2012 -OR -46 requested passage on first reading as cannot enforce until
actually put into the Zoning Code. Councilperson Owen made the motion to PASS on FIRST READING,
second by Councilperson Samuel, passing on a vote of 9 -0.
3) Les Merkley — 2012 -OR -47 An Ordinance Repealing and Replacing 1993 -OR -24 For Purpose of
Establishing Fair Housing Policies in Compliance with State and Federal Law.
City Attorney Merkley presented 2012 -OR -47 requesting passing of the updated ordinance due to
advisement from IORCA to comply with Federal Law. Mr. Merkley asked for passing on First Reading
and will send e-mail to all Council Members of the changes in the law. Council Vice - President Sellers
made the motion to PASS 2012 -OR -47 on FIRST READING, seconded by Councilperson Payne, passing on
a vote of 9 -0.
4.) Monica Harmon 2012- OR -48: An Ordinance for Appropriation and Tax Rates for 2012 (public
hearing):
Mrs. Harmon resented the 2013 budget to the council and requests passing it on the first and second
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readings. The administration has proposed a budget, which is slightly Tess than the budget that was
presented in 2012. Projected revenue sources are 54% from property taxes, 12% from CADGIT, 4.2%
from EDIT, 4% from LOIT, 11.2% from locally controlled funds and 13.5% from other revenue sources
projecting a 4.5% overall revenue increase. The state has allowed the assessed value to grow at 2.8 %.
Our 2012 assessed value was $1,401,000,000 and in 2013 the tax rates are currently calculated based on
$1,190,900,000. These figures represent a 15% drop, which is required by the state during the initial
budget process. Mrs. Harmon stated the Assessor's Office is projecting an overall drop in the assessed
values.
Five new positions are being proposed in 2013: Animal Shelter one P/T position, Vehicle Maintenance
one F/T position, Human Resources one F/T position, and Parks Department one F/T and one P/T
position. Other major changes are the additional costs of maintaining Vissing Park and a request of a 3%
budget for merit pool increases.
The original budget as proposed in the General Fund was $25,958,100. Through recent workshops, a
projected proposed decrease of $327,600 in cuts puts the current proposed budget at $25,630,500 with
the split generally being 50% with Public Safety, 25% for council (includes insurance for the city - health
and property casualty and workman's comp), Vehicle Maintenance with 6% (includes cost for fuel for
the entire city), all other departments in the General Fund are slightly less than 18 %. The Parks budget
was originally proposed at $3,314,900 with budget cuts totaling $178,400, but at council's request, this
figure has been increased by $500,000 in order to retire the BAN debt sooner, making the current
proposed outlay at $2,938,500.
The Sanitation budget was proposed at $3,022,200 identifying $35,000 in reductions bringing the new
total to $2,987,200. LOIT had an original proposed budget of $2,200,813 with reductions totaling
$554,813, and in addition, the council has recommended transferring funds to a new 9 -1 -1 fund that will
need to be established totaling $1,500,000. One million dollars of that will be returned to the city due to
an advance given to purchase the police station property and its design. The additional $500,000 was set
aside for this year's 2013 budget. The current outlay out of LOIT is $3,046,000. The original budget
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proposed for the EDIT fund was $1,719,611 with reductions totaling $276,611 making our current plan
$1,442,900.
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Mrs. Harmon explained that the budget packages that council members have received reflect the
advertised dollars and do not reflect any of the budget cuts that have been agreed upon.
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Council President Zastawny OPENED the Public Hearing at 8:55 P.M. asking anyone who would like to
speak come forward. Council President Zastawny CLOSED the Public Hearing at 8:56 P.M., with no one
coming forward.
Councilperson Glover asked Mrs. Harmon to confirm that a 5 -year Capital Plan was not in any way part
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of this ordinance. Mrs. Harmon confirmed that it was not Councilperson Samuel asked if Mrs. Harmon I
had any projections on how much the budget will have to be cut due to the anticipated drop in the
assessed values and circuit breakers. Mrs. Harmon said she could not guess the outcome. There was i'
discussion concerning the possibility of delaying new hires and employee increases until the budget
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from the assessed values and circuit breakers are made available. t
Councilperson Julius requested inviting the department heads who have requested new hires in 2013, to 1
discuss with the council. City Clerk Vicki Conlin agreed to send emails inviting the department heads on
the council's behalf. Councilperson Samuel made the motion to PASS 2012 -OR -48 on FIRST READING,
seconded Councilperson Glover, passing on a vote of 9 -0.
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5.) Monica Harmon — 2012- OR -49: An Ordinance Fixing the Salaries of Appointed Officers and
Employees for all the Departments of the City of Jeffersonville, Clark County, Indiana, for the Year
2013: Mrs. Harmon stated that this ordinance changes the salary grades from 16 to 10 and widens the
grade. It also reflects all the salary grades within each position as they are proposed, including all the '.
requested new hires. Councilman Mike Smith asked to correct the Fire and Police Merit Board salaries to
$1,200 annually. The council discussed delaying any action on this ordinance pending further discussion.
Mrs. Harmon reminded council of the budget deadline of November 1, 2012. Councilperson Gill made a
motion to TABLE 2012- OR -49, seconded Council Vice President Sellers, passing on a vote of 9 -0.
6.) Monica Harmon — 2012- OR -50: An Ordinance Amending Ordinance 2011 -OR -57 Ordinance of
Additional Appropriation: Mrs. Harmon stated this ordinance reflects advertised amendments to the
2012 budget, with increases in the General Fund of $170,500, increases in the Parks Fund of $60,000 for
the utility work on Vissing Park and increases in the EDIT Fund for $160,000 for architectural services for
soccer and football. Councilperson Owen made the motion to PASS 2012 -OR -50 on FIRST AND SECOND
READING, seconded Councilperson Gill, PASSING on a vote of 8 -1 with Councilperson Payne voting Nay.
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C: REPORTS AND COMMENTS:
1) PUBLIC COMMENT
NONE AT THIS TIME
2) COUNCIL COMMENTS
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Councilperson Smith — None at this time.
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Councilperson Payne — None at this time. Y
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Council Vice - President Sellers — None at this time. r '
Councilperson Gill — Has been in the Clerk's Office to review contracts and request that the original
contracts be given to the Clerk.
Councilperson I Glover - Thanked Councilperson Smith for his hard work with the Zoning Ordinance f
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Pain Management Clinics. I
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Councilperson Julius — None at this time. i
Councilperson Owen — None at this time
Councilperson Samuel — Recognized River Valley Middle School Student Council Members 6 -8
grades.
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Council President Zastawny — None at this time.
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ADJOURNMENT:
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Councilperson Owen made the motion to ADJOURNED, seconded by Councilperson Gill, passing on a
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vote of 9 -0. Meeting ADJOURNED at 8:28 P.M. '
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APP • ' �' VED BY:
APP
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EDWARD ZASTA PRESIDE `'
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ATT TED BY:
LI'LL41 1
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Vicki Conlin, City Clerk r
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